Assistant Data Entry
Resume:
Lance T. Libatique
***** ******** ******, *******, ** 94536
**********@*****.***
( Calendaring ( Trial Preparation ( Front Desk-
Reception
( Tracking Court Deadlines ( Pleading-Motion Drafting ( Payroll
Timekeeping
( Deposition Coordination ( Discovery Service ( Data Entry
( Client Preparation ( Deposition Noticing (
Filing
( Travel Coordination ( Subpoena Service ( Copy,
Scan, Fax
( Meet and Confer ( Exhibit Binding (
Transcription
( Contract Negotiation ( Bates Stamping ( Mail
Routing
Legal-Medical Word Processing Experience
( Transcription of Workers' Compensation and Insurance Investigation
Interviews
( Drafting of Documents, QME Reports, Denial Letters, General
Correspondence
( Court Reporting Transcript Preparation of Depositions,
Arbitrations, Court Proceedings
( Keyboarding (certified at 85 w.p.m.) ( Document and
Operations Management
( Transcription (certified Medical Transcriber) ( Drafting,
Formatting, Proofreading-Editing
Software Programs and Computer Experience
( Microsoft Outlook ( LexisNexis
( Microsoft Word ( ITAS (Federal Government timekeeping for
payroll)
( Microsoft Excel ( GovTrip (Federal Government travel
arrangement)
( Power Point ( Practice Manager (Federal Government case
management)
( Word Perfect ( Dictaphone and Earphone (manual verbatim
transcription)
( Adobe ( Stenography Shorthand (for Court Reporting)
Professional Law Office Experience
February 6, 2012 to January 31, 2014
Legal Assistant - Administrative Assistant
STG International, Inc.
Contractor for U.S. Federal Government: Department of Health & Human
Services, Office of the General Counsel, Federal Building, San Francisco,
CA
Roles: Legal Assistant to the Chief Counsel and two Deputy Chief Counsels,
and six other Regional Counsels. Administrative duties over the office.
Calendaring-Microsoft Outlook: Managed the Chief Counsel's calendar.
Scheduled appointments, deadlines, and events for the office.
Payroll Timekeeping: "ITAS" software program. Tracked and logged in all
leave hours taken and extra hours worked for nine attorneys, submitted
bimonthly reports to Headquarters in Washington, D.C. for payroll
calculating. Responsible for sporadic audits and cross-checking of various
spreadsheet timekeeping reports to ensure accuracy.
Travel Arrangements: "GovTrip" software program. Arranged travel for nine
attorneys, including airline reservations, hotel reservations, rental cars,
taxies, and daily food allowance budget. Oversight of billing for all
aspects of the trip, submitting travel requests and billing vouchers to
Washington, D.C. Headquarters for approval and repayment to the attorneys'
business-issued credit cards.
Data Entry: "Practice Manager" software program. Entered in new cases to
be opened. Sporadically input details of the case and tracked due dates
for follow-up action. Routinely uploaded new documents generated for
specific cases. Closed resolved cases.
Other Duties: Formatted and edited memoranda and legal documents, exhibit
preparation, coordination and setting up of webinar and video conference
office training sessions, phone and reception, incoming and outgoing mail
and routing. Worked with confidential documents and attorney-client work
product.
Accomplishments: Assisted and supported the office's management team
through an interdepartmental leadership change. Took an unorganized and
disarrayed compilation of thousands of documents and folders and organized
them into a complete and easy-to-locate filing system.
May 6, 2002 to July 15, 2011
Legal Assistant
Paul & Hanley, LLP
Plaintiff's Personal Injury Law Firm, Berkeley, CA
Roles: Legal Assistant encompassing a broad range of duties. Assisted all
the firm's attorneys, legal secretaries, and investigators.
Calendaring-Microsoft Outlook: Oversaw master calendar scheduling for the
firm. Responsible for assigning incoming opposing parties' motions and
discovery requests to Paul & Hanley's case attorneys, tracking and tasking
opposition and reply due dates. Tracked and updated changes in due dates
to master calendar and master task list such as court orders, briefing
schedules, stipulations between parties, daily tentative rulings, Motions
to Amend, Motions for Preference, Motions for Continuation, and Status
Conferences.
Deposition Coordination: Drafted Notices of Depositions and Subpoenas.
Interfaced with process servers for hand service on agents and non-party
entities, opposing counsel and adverse deposition witnesses. Oversaw
Outlook master calendar involving depositions of plaintiff and defense
witnesses, custodians-of-records and persons-most-knowledgeable, and
plaintiff-defense expert witnesses. Coordinated depositions with Paul &
Hanley's attorneys, legal secretaries, investigators, and the firms'
clients. Meet-and-confer with designated defense firm Berry & Berry
according to the S.F. asbestos General Orders. Established deposition
timelines, locations, expense obligations, court reporter coverage, and
other logistical deposition requirements. Tracked and updated internal
master calendar as depositions were continued, cancelled or changed. Kept
Paul & Haley's staff, opposing parties, court reporters, clients, and all
deponents apprised and updated of all deposition details and scheduling
changes via phone, pleading notice, facsimile, USPS, or e-mail.
Word Processor: Drafting and formatting offensive litigation-related
discovery documents and pleadings such as Request for Admissions,
Interrogatory Forms, and Request for Production of Documents. Drafting and
formatting of motions and correspondence. Transcription.
General Office Support: Formatted and served objections to opposing
parties' deposition notices. Worked with court reporter firms to ensure
optimum quality service, pricing, expedited turn-around, and rush requests.
Daily vocal phone deposition internal hotline updates.
Accomplishments: Received two separate position promotions spanning nine
years. Successfully provided legal support for approximately 20 attorneys,
six legal secretaries, and three investigators. Handled heavy workloads.
Assisted Dean Hanley, Partner, in contract negotiations with multiple court
reporting firms to provide Paul & Hanley with the most cost-effective and
efficient court reporting service. Known for dependability and
consistently meeting internal scheduling requirements and court deadlines
in a fast-paced and busy environment.
Professional Legal-Medical Documents Word Processing, Proofreading-Editing
Experience
July 1999 to April 2002
Transcriber, Proofreader-Editor, Operations
TASK Transcription Services
Medical-Legal Documents Management, Transcribing, Word Processing, Pleasant
Hill, CA
Transcription: Produced heavy verbatim transcription work from audio
dictation. Regular data entry functions such as filling in medical chart
information and billing rosters. Heavy emphasis on the insurance field and
Workers' Compensation.
Proofreading-Editing: Oversaw quality control of medical-legal reports,
recorded statements, AOE/COE investigation reports, doctors' AME and QME
reports, and correspondence prior to client distribution. Critiqued,
proofread-edited. Amended grammar, punctuation, sentence structure and
formatting problems according to TASK's internal standards.
Client and Staff Management / Operations: Primary telephone contact for
the office. Coordinated and oversaw remedial measures and amendments to
problems TASK's clients had with work product. Managed work assignments
for approximately 10 transcribers and oversaw the product distribution to
TASK's clients.
May 1991 to October 1998
Court Reporting Transcript Preparation
Aiken & Welch Court Reporters, Oakland, CA
Formatting, Proofreading-Editing, and Word Processing of transcripts for
discovery depositions, court proceedings and arbitrations for approximately
ten different certified shorthand court reporters. Translated electronic
stenography shorthand to English. Proofreading-editing, grammatical and
punctuation corrections, sentence structure and content amendments
according to quality-control standards. Emphasis on doctors' medical-legal
malpractice and personal injury lawsuit depositions transcripts.
Education
( Martinez Business Training Center, Martinez, CA (1-1995 to 7-1996)
( Trinity Business College, San Francisco, CA (5-1990 to 5-1992)
( Academy of Stenographic Arts, San Francisco, CA (3-1986 to 7-1989)
Legal Assistant - Law Office Support
12 years experience Assisting Attorneys, Legal Secretaries, Paralegals,
Investigators
Private Practice Personal Injury and Federal Government (Health and Human
Services)
Contact this candidate