Customer Service Accounts Payable
Resume:
Barbara Hudson
Warrenville, IL *****
Email:*******.******.**@*****.***
Seeking position within the Accounting Department with an organization that will allow me to
contribute to its success. I am detailed oriented, analytical and customer service driven. I have
many years of experience with Accounts Payable, Accounts Receivable and Collections.
Gatehouse Media(Temporary)
Nov 2013 - Current
Accounts Payable Assistant Oakbrook Terrace, IL
Verify new vendor records and setup new vendors for Direct Deposit. Upload new vendor
invoices into DATROSE system. Request missing W-9 from vendors. Retrieve emergency check
request, petty cash and expense reports from CAS email, verify approvals are attached to invoices
for payment processing. Enter invoices in system for check disbursement daily. Reconcile vendor
statements, contact vendor for missing invoices and resolve any discrepancies.
Millward Brown 2011 – 2013
Accounts Payable Coordinator Lisle, IL
Review and Code supplier invoices in line with policy. Match invoices to approved purchase
orders. Input/register supplier invoices and credit notes in to Maconomy against relevant codes.
Scanning invoices and attaching to relevant record. Payables must ensure all invoices are fully
approved before payment. Liaison with Operating Unit personnel/purchasers supplier invoice
status to ensure prompt approval/return and any queries addressed. Liaison with Suppliers re
payment status, statement requests, copy invoice requests and general queries. Monthly
reconciliation of supplier statements to unpaid vendor report to ensure all costs accounted for.
Ensuring timely BACS or Manual/International payments are requested in line with Operating
Unit payment terms and procedures. Filing of payments. Closing unwanted purchase orders
upon request from Operating Unit and filing request (Operating Unit Purchasers do not have
access to close their own orders). Assisting with ad hoc requests for information from suppliers,
Operating Unit personnel or Finance colleagues. Invoice process of 3rd party suppliers
(including inter companies), invoices, credit notes and expenses. Trained new hires for AP
processing. Crossed trained for processing of employee expense reports and cut AP checks on an
as needed basis.
Placement Solutions, Inc. 2009 – 2011
Accounts Payable Contractor Downers Grove, IL
Working various temporary accounting contracts through the agency. Performing accounts
payable, accounts receivable, purchase orders, 1099’s, W9’s, vendor management, and data
analysis.
Spraying Systems
Code and batch 3-way match invoices for processing. Process 1K+ vendor invoice, expense
reports and freight bills weekly. Run check register, and aging reports. Attached check copies to
invoices and file. Attach stubs and backup to checks for mailing.
Edy’s
Audit invoices of deliveries for 50 truck routes for accuracy. Verify reject reports against
invoices and backup documents sent in daily of the delivered merchandise and equipment and
make the corrections when needed. Batch the invoices and backup and forward to be scanned
weekly.
Hapag Lloyd 2007-2009
Accounts Receivable Coordinator/Collections Lisle, IL
Collected outstanding debts totaling in excess of $4mil 200 clients. Protected the company
receivable to minimize bad debt. Monitor customer credit limits and enforced company credit
policies. Contact customers on a weekly basis, regarding delinquencies and disputed invoices.
Generated statements from SAP and Excel to submit to customer per request on an as-needed
basis. Submitted electronic invoices per request. Communicated with the affiliated offices and
departments internally to assist with the collections and bills of lading on international and local
shipments. Reviewed contracts with the sales department to resolve disputed amounts against the
contracts and invoicing. Tracked and released shipments when customers were on credit hold.
Janko Hospitality 2004-2007
Accounting Assistant Downers Grove, IL
Process payable for 14 hotels within Midwest region. Verify code and batch invoices for data
entry. Process checks weekly, upon completion of check run, generate reports and forward to the
hotels managers for their records. Disbursed monthly checks for sales tax, semi-annual property
taxes and franchise fees. Reviewed and cut checks for petty cash and travel & expense reports.
Verified all entries were properly coded to the general ledger for month end closing. Assisted
managers with vendor issues and reconcile vendor statements. Assisted with year-end close and
entered budget data into the system. Backup for receptionist and other assignments as needed.
Computer Software: Windows, AS400, People Soft, Lawson, Solomon, Timberline
QuickBooks, Peachtree, SAP, FIS, Great Plains, Maconomy
Excel, Microsoft Word/ Outlook
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