Project Manager Executive Assistant
Resume:
MICHELE RUSSO
**A JENNIFER PLACE • STATEN ISLAND, NEW YORK 10314
718-***-**** • CELL 917-***-****
**************@***.***
November 2011 – Present:
BAY RIDGE AUTOMOTIVE MANAGEMENT CORP. (Executive office)
North Bergen, New Jersey
Executive Assistant/Paralegal to CFO and Principals
• Initiated and organized paperless filing system for organization;
• Create correspondence for Dealerships, Corporation and personal matters.
• Prepare and submission of applications to DMV, Consumer Affairs, State
Tax Department, bank applications for all dealerships; process application for
• Certificate of Authority for new entities.
• Review of outside maintenance/vendor contract provisions; maintain
cancellation/ renewals. Discuss renewal terms with CFO.
• Submission of insurance claims, police reports. confer with claim adjusters;
contact insurance for bonds.
• Maintain schedule of leases for nineteen dealerships;.submit
intent to renew letters to landlord for extension of lease.
• Intake customer complaints; confer with CFO regarding
complaints. Log complaints in spreadsheets; follow up
with General Manager of dealership on resolution of complaints.
• Respond to EEOC, Consumer Affairs and Lemon Law complaints.
• Confer with engineers for DEP and Department of Building violations; inform
CFO of status of curing violations.
• Compile documents for submission to attorneys, confer with
attorneys and principal regarding status updates of legal matters.
• Compile and submit annual financial documents to accountant.
• Review and payment of personal bills; prepare and submit wire transfers;
communicate with owners personal property management offices and housekeepers
for deliveries and repairs.
• Responsible for scheduling corporate meetings, arrange for caterers.
October 2010 to July 2011 (LONG TERM TEMP POSITION):
BIDDLE SAWYER CORPORATION/BIDDLE SAWYER PHARMA - New York, NY
Administrative/Legal Assistant to President
• Draft, Edit and submission of all Legal Agreements to Attorney and Suppliers.
• Answer and direct incoming calls.
• Preparation of Visa Applications.
• Communicate with internal and external constituents via e-mail.
• Scan, Copy, track and maintain files of all client agreements.
• Update and maintain Company Excel spreadsheets for fully executed agreements.
• Submission to Middle East of daily orders.
• Manage and update client database.
• Compose and edit correspondence.
• Process President’s expenses.
• Update Active Pharmaceutical Binders.
July 2009 – September 2010:
ADCO ELECTRICAL CORPORATION (Corporate Office) - Staten Island, New York
Executive Assistant to President and Manager
• Calendar Management of personal and business appointments.
• Schedule and set up conference calls.
• Prepare and distribution of Management Meeting Minutes
• Create and maintain Excel spreadsheets for monthly expenses
of multiple property ownership;
• Process Project Manager’s weekly expense report..
• Responsible for attendance records of all personnel.
• Maintain files of Family Trust accounts, life insurance and various properties.
• Deposit rental income checks and maintain property checking accounts.
• Telephone conferences with Property Management Company and tenants.
• Distribute mail, scan and copy documents.
• Compose business and personal correspondence; respond to personal and business e-mails.
• Purchase and distribute various sporting and concert event tickets.
• Prepared guest list and mass mailings for company outings and holiday parties.
• Manage client database.
October 1994- SEPTEMBER 2008
Davidoff, Malito & Hutcher LLP – New York, NY
Executive Assistant to Sid Davidoff: 6/1999 to 9/2008
Executive Assistant to Robert E. Boyle (former Executive Director of Port Authority)
Legal Secretary to Head of Litigation Department: 10/1994 to 6/1999
• Provided all levels of administrative and personal support for Senior Partner.
• Backup assistant for Managing Partner.
• Composed/edited business and personal correspondence.
• Preparation and submission of CLE forms.
• Coordinated complex calendar of personal and business appointments, scheduled and confirmed appointments.
• Served as the primary liaison to clients, filtered through high volume of telephone calls, e-mail and mail with
responsibility for timely follow-up.
• Prearranged lodging, travel (International and domestic) and transportation, prepared detailed itineraries/agendas.
• Managed extensive contact database – updating/editing entries.
• Coordinated all campaign fundraisers, catering and contributions.
• Paid personal bills and credit cards; reviewed personal bank statements for accuracy, monitored charitable
contributions and tax deductions. Processed expense reports and check requests. Responsible for personal
shopping, gift purchases, medical prescriptions, subscriptions, club memberships and professional affiliations.
• Preparation of motions, appeals, trial preparation, discovery.
• Proofreading of legal documents.
• Scheduling of depositions, contacting court reporter and parties.
• Maintained litigation binders.
• Scheduled and coordinated attorney and case load calendar.
• Daily input of attorney time records.
August 1985 – September 1994
STANLEY A. TEITLER, P.C. – NEW YORK, NEW YORK
Legal Secretary/Office Manager
• Prepared and submitted all phases of Federal Criminal and Civil litigation and appeals.
• Assisted in gathering and organizing exhibits, documents, trial data and other materials in response to subpoenas.
• Prepared and edited all correspondence.
• Responsible for all client billing, accounts payable, receivable, personal bills and administrative duties.
• Calendaring for all attorneys; scheduled hearing dates and depositions.
• Appearances in Court for adjournments; filed documents with Court.
• Heavy client and Court interaction.
• Maintained client files and contacts.
• Purchased office furniture, equipment and ordered supplies.
Microsoft Office, Worldox, Adobe Acrobat and Timeslips
Paralegal Certification – College of Staten Island 2009
NYS Notary Public
REFERENCES:
Sid Davidoff, Hon. Ralph Porzio
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