Project Manager Accounting
Resume:
MARY JULIET LEWIS
**** **** **** ****, ** #*** Washington, DC 20020
202-***-****/ ***********@*****.***
CAREER OBJECTIVE
To obtain a position of responsibility, challenge and growth within the area of administrative, accounting or
finance in a company.
Summary:
• Years of experience in the accounting and financial industry .Government Contractor,
Non Profit, Private Industry, Hospital, Banking, Law Firm, Publishing, Corporation,
Property Management, Entertainment, and Construction.
• Demonstrated achiever with the ability to coach and motivate employees. Team player,
Eye for detail, multi task, and have excellent customer service.
• Quick learner, works well under pressure, communicates ideas clearly and effectively.
• Experience in Microsoft Office Suite, Outlook, Excel, Word, Access, QuickBooks, JD Edwards,
Oracle PeopleSoft, Internet, Star Payroll System, AS400, Lawson, Document Express, Cash Pro,
Scanner, ten key adding machine, and office machines.
• Billing, Full Cycle AP, AR, Time Entry, Journal Entry, Collections, Travel Reimbursement, Positive
Payee Files and Expense Reports.
EXPERIENCE
Feld Entertainment Vienna, VA
Accounts Payable Specialist 7/12-6/13
• Responsibilities were handling disbursement of payments on approved transactions meeting
Accounts Payable’s requirements for adequate documentation and evidence of obligation.
• Ensure delivery of payment to correct vendor or vendor’s remittance location by validating
the payment instructions as per the vendor invoice.
• Submit the cash requirements report in a nonupdate mode in Lawson and audit against excel
spreadsheet and documents. Consult with Employees and Managers to resolve issue with
documents. Upload file into Document Express for printing daily check runs and ACH
payments for utilities, contract vendor, expense reports, AMEX, and other documents.
• Submit daily positive payee files for check processing.
• Retrieval of electronic invoices sent to a vendor/end-user invoices e-mail box.
• Distribution of AP mail received from USPS.
• Process USD Wire, domestic ACH, and FX International Wire payments using Lawson and
Cash Pro. Audit the documents making sure all requirements are met according to Accounts
Payable Policy.
Accounting Principals/ Mayer Brown Washington, DC
Accounting Clerk Temp 5/12-6/12
• Responsibilities were providing accounting services for the client Tremco.
• Verified and calculated information and total to documents and invoices.
• Track information from documents into excel spreadsheet.
• Work with Accountant to reconcile any issue
Hershkovitz and Associates Alexandria, VA
Accountant 11/10-9/11
• Responsibilities are handling all accounting for the Law Firm. Audit all timesheets for employees
and attorneys from previous years to present. Verified their sick, vacation, and days off. Track all
time and converted to new timesheet from excel sheet. Assisted employees with leave requests
forms.
• Track all invoices and payments on excel spreadsheet and QuickBooks for US and Foreign clients.
• Report all time at the end of each pay period to payroll.
• Track and report all attorneys time for professional services billed.
• Reconcile all bank accounts and credit cards from previous years to present.
• Create monthly statements and email or mail to clients.
• Perform audit for yearend tax purposes and reconciliation.
• Auditing and research accounts for 350 clients to make sure all services are billed.
• Assist CEO, CFO, Attorneys, Clients and employees with varies inquiries.
• Assist with changing the system from manual to automatic by uploading all past documents and new
documents into QuickBooks.
Smithsonian Ins. / Hire One Staffing Washington, DC
Accounting Tech/Contractor 08/08-3/10
• Responsibilities were providing accounting services to Smithsonian Inst. Cash Management Office
(CMO).
• Audit batches that were process by the employees of the CMO to make sure all documents were
present that were listed on each daily production log for the current and previous years. Worked with
Contractors and Federal Employees to resolve issues on document when needed to resolve any
issues.
• Created and maintain varies excel spreadsheets for the CMO Manager and Office Manager.
• Verified and calculated information on all 3011’s and CRV’s documents to make sure all Federal
Government guidelines were met. Contact department managers when corrections were needed to be
made by fax, email, or telephone. Batched and process these documents into PeopleSoft on line
accounting system and updated batches into the system once QC was completed.
• Scanned batches for the CMO. Trained CMO, Payroll, and other employees on the scanner.
• Assisted Payroll Department with the mailing 1099and the covering of the front desk for the division
when needed.
• Open and disbursed incoming bank documents which include bank statements, cancel checks, bank
notices etc. Deliver bank statements with cancel checks to Senior Accountants. File bank statements
without cancel checks in the CMO Manger’s Office.
• Assisted Cash Management and Federal Employers with special projects. Performed others duties as
assigned.
• Preparing CMO storage boxes to be shipped to secure storage area and trained employees on this
process.
Hire One Staffing Washington, DC
Concierge and Receptionist/Temp 07/08-08/08
• Responsibilities were providing Concierge services for Archstone Properties and Reception services
for Construction and Nonprofit companies in the metro area.
• Receive UPS, FEDEX, and U.S. for the property. Log in and organize packages and mail by alpha
and floor of residents pick up. Place notices on mailboxes for residents for package pick up. Verify
ID and disburse packages to the correct resident.
• Contacted the Engineer during hours and after hours for emergency receive from residents. Buzz in
and greeted all guests and make sure they sign in guest log. Contact the resident by telephone to let
them know that guest or delivery was at front desk.
• Maintain the appearance of lobby, business area, mailbox area, and building entrance to make sure
that glass tables, chairs,and sofa remain clean and organize when inspecting the property during
rounds.
• Documented all incidents in daily written report. Clean and organize the front desk during shift and
at the end of shift.
• Reserve conference room for varies meeting and events in on line.
American Society for Microbiology Washington, DC
Accounting Clerk, Reprints Orders 03/05- 4/08
• Responsible for the processing of all journal article reprints order and invoices into JD Edwards and
the Author Billing System (ABS) organization.
• Work with Production Editors, Authors, Membership Dept., and Printer to help resolve pricing of
color figures, pages charges and reprints charges within pre-established guidelines.
• Verifies Customer accepted associated costs for the members of AMS to ensure that the prices are
correct and made sure that all new members and renewal members receive the member rates for all
preestablished orders that are process before the Printers and Finance Department deadlines.
• Generated two copies of invoices and one copy delivered to mailroom to mail to the Authors and
one copy to the A/R Department along with the credit card reports\invoices, book orders etc…. to
meet all month end deadlines.
• Assisted Authors and the Printers with commercial (outside) orders. Calculate all amounts for all
services requested for each formal quote. Scan, email or fax the formal quote to the client for their
review and approval. Once the Client place the order in writing by email or fax then created and
generated the invoice. Scan and email all documents to the Printer.
• Assist Authors with the Author Billing System (ABS) with all inquires by email, fax or telephone.
Acted as back up for the Managers and Co-worker for ABS and performed other duties as needed
during their absence.
• Created and update varies spreadsheets to help maintain the invoice tracking of totals for each month
closing to ensure all totals balance for month end.
Friday Systems Svc. /Bert Smith Washington, DC
Accountant/Supervisory Contractor 10/01-10/04
• Responsibilities were providing accounting services to U.S. Department of Justice Civil Division.
• Verified and calculated information and totals on all documents and invoices to verify that all
Federal Government guidelines were met.
• Applied the correct accounting classifications to all standard forms 1164’s. Process these forms on
a daily basis into the FMIS2 Accounting System for the department manual check run, which
includes the following forms: Local Travel Expenditure & Allotments Reimbursements, On the Spot
Awards, and other Miscellaneous Reimbursements to the correct G/L account.
• Wrote up fiscal payment sheets for all telephone bills applying correct accounting information and
match to the correct invoice. Once approved, process into the FMIS2 Accounting System.
Researched and close all necessary telephone accounts for Division.
• Verify information on the Fiscal Payment Sheets for FedEx invoices and process on FMIS2
Accounting System.
• Maintain and update spreadsheets for all documents. Research and wrote up modes for varies
accounts and obligated funds to create a positive balance. Research and maintained these accounts
to meet the division’s budget.
• Assisted in process biweekly payroll for the Civil Division into the Star Payroll System. Handle
collection of all duplicated payments for the Department, which involves researching items on
duplicated report. Once research was completed created & mail letters to all vendors that were
overpaid. Handle all inquiries for the duplicated payments. Also created and maintain the log for
this project.
• Assisted in the processing of 9/11 claims for the victim’s family.
• Assisted in the creating a standard collection letter to be sent to clients and vendors who had
outstanding balance to Justice for nonpayment.
• Assisted in Department Audits, quarterly and fiscal year end close. Assigned in the conversion of the
FMIS2 accounting system.
• Assisted in ACH process of setting up new vendor for direct deposit. Assisted the Project Manager
spreadsheets for varies projects.
• Assisted the department with the exit process for government employees when they left the Civil
Division.
Bank of America/Charles E. Smith Arlington, VA
Accounts Payable Assistant 10/98-4/00
• Responsibilities include handling full cycle A/P for Bank of America located in the Washington
Metropolitan area, Baltimore, Virginia South and Delaware.
• Ensure that invoices are recorded, approved and processed weekly to avoid penalties on to the JD
Edwards accounting system. Initialing and dating invoices as approved for payment. Matching
invoices with purchasing and receiving orders. Reconcile all totals to ensure that the balance.
Matching the CTI edit report to the invoices. Matching non-negotiable checks to paid invoices.
• Set up New reoccurring payments in the system for weekly, biweekly, monthly etc… the automatic
system. Making sure Contract payments are promptly and properly paid. Transfer reoccurring
vouchers in a timely fashion.
• Process weekly check run.
• Provide customer services to all of Branch Managers, vendors, and department heads. Create and
process bi-weekly accounting spreadsheets using Microsoft Excel.
• Assist in fiscal years close out which also includes boxing and storage of document.
Columbia Hospital for Women Washington, DC
Accounts Payable Representative 11/89-10/98
• Responsibilities were handling full cycle of A/P for the Medical Center, Service Corporation,
Foundation, and Building Corporation accounts.
• Matched invoices to correct receiving reports manual and on the on line computerized purchase
system. Verified the information on all documents and calculated and batched invoices. Process all
invoices for payment onto JD Edwards.
• Printed the weekly check runs. Disbursed and verified the check run. Issued and mail checks s to
CHFW staff and vendors. Conferred with the Vendors, Materials Management Staff and CHFW
Department Heads to reconcile differences on invoices, and receiving reports. Process manual and
voided checks. Printed reports for department. Maintain vendors’ files, maintenance updates and
other varies files. Assisted in fiscal year closeout and audits. Trained new employees. Performed
other duties.
EDUCATION
Bachelor of Science Degree in Banking and Finance
Benedict College, Columbia, S.C.
REFERENCES: UPON
REQUEST
Mary Juliet Lewis
2300 Good Hope Road SE Apt. 728
Washington, D.C. 20020
Dear Sir/Madame:
Please accept this letter as an introduction for possible employment. The accompanying
resume will provide a more detailed overview of my experiences. I feel that I have the
qualifications, and leadership ability to fulfill the professional challenges offered by a
position with your company.
I would welcome the opportunity to meet with you to discuss possible career
opportunities. Your consideration for employment is greatly appreciated.
Sincerely,
Mary Juliet Lewis
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