Administrative Assistant Manager
Resume:
Danette A. D’India
**********@*****.***
HIGHLIGHTS
• Ability to perform and manage multiple tasks quickly and efficiently.
• Ability to work independently or as a team to meet company goals.
• Ability to raise performance through expanding job knowledge and improving individual or work group effectiveness.
• Ability to interact with staff at all levels of the company and persons outside the company in a professional, courteous, culturally sensitive, and tactful manner.
• Ability to exercise judgment within defined procedures and practices to determine appropriate action.
• Ability to work under pressure with grace and meet deadlines.
• Strong interpersonal communication, organization, and problem solving skills.
• Strong initiative in decision-making and assumption of responsibility.
• Self-motivated, proactive, and resourceful.
EXPERIENCE
Recruiter/Administrative Assistant, Telecom Technology Services
5/12 – 1/13
• Handled administrative work as directed by Supervisor including: communicating updated information of engineers to appropriate departments and assisted Supervisor with performance management activities.
• Researched, analyzed, and summarized information to be used in various types of documents for internal use.
• Responsible for ensuring time sheets were completed by engineers including assisting engineers in completing and submitting time sheets for payroll.
• Reviewed accuracy of immigration invoices and maintained immigration reports in Excel.
• Tracked employee absences.
• Performed background checks.
• Created job descriptions in HTML.
Executive Administrative Assistant, Oracle Corporation
10/05 – 7/07
• Provided executive support to 1 Vice President, 3 Group Sales Directors, and 13 Regional Managers of Oracle Direct Strategic Sales.
• Handling of confidential information and materials.
• Maintenance of VP and GSD calendars.
• Processed purchase order, expense reports, and timecards.
• Arranged interviews and candidate open houses.
• Processed offer letters, applicant tracking, personnel movement, transfers, and employee status changes.
• Provided employees with information on policies and procedures.
• Coordinate business travel and hotel accommodations, both domestic and international.
• Arranged group events and secure facilities to ensure all meeting requirements and catering are met.
• Maintained all organizational charts and distribution lists for all Oracle Direct Retail and Public Sector, east and west coasts.
• Participated in space planning and current group moves. Maintain all space planning for Oracle Direct Strategic Sales.
• Processed and make arrangements for domestic/international relocations.
• Prepared detailed spreadsheet reports in excel.
• Prepared presentations in PowerPoint.
• Ensured workflow in order to meet tight deadlines.
• Set up and run web conferences.
Admissions Representative, Western Career College
2/03 – 4/04
• Thoroughly explained program content to prospective students.
• Enrolled students using the prescribed intake, testing, and admissions process.
• Completed contract enrollment process and reviewed for accuracy.
• Followed up and provided documentation status on: old leads, class no-shows, drop, in complete, no-show appointments, made referrals, and conducted cold calls.
• Conducted professional development seminars for the Nursing and Vet Technician programs.
Business Manager, A.F. Evans Company
1/02 – 11/02
• Responsible for maintaining all personnel records, business records, hiring, counseling, and supervising front desk staff.
• Reference checking (personal, employer, and background).
• Assisted the Marketing Director with tours, inquires, outreach, data entry, and resident admission records.
• In Executive Directors absence answered family and staff questions and handled problems and conflict resolution.
• Maintained confidentiality of all pertinent resident information to assure resident’s rights was protected.
• Monitored and updated policy and procedure manuals.
• Maintained a pleasant, courteous and helpful disposition at all times when interacting with resident families, visitors, callers, and staff.
Recruiter/Site Manager, Bayer Corporation, Adecco Employment Services
2/01 10/01
• Recruited applicants.
• Offered and terminated employment.
• Directed orientations sessions for Bayer, including content and presentation.
• Coached, counseled, and performed reviews.
• Processed payroll taxes and unemployment insurance, including appearing in court on claims.
• Satisfied all W-4 and I-9 reporting requirements.
• Provided and maintained workers’ compensation coverage claims.
Recruiter/HR Coordinator, Internet Pictures Corporation
• 4/00 – 2/01
• Managed all national hiring activity and partnered with each line of business to develop a successful hiring process.
• 1st line questions from employees (payroll, vacation, medical, dental, 401k, and stock options).
• Established relationships and negotiated contracts with temporary agencies and recruiters.
PROFICIENCIES
Micosoft Office, Excel, PowerPoint, Oracle, WP6.0, Lotus, Goldmine, QuickBooks, REPS, and Internet.
EDUCATION
6/94 B.A. Degree in Speech Communication, focus in Management, California State University, Hayward.
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