Admnistrative & Executive Assit. exp., A/Payable & Purchasing experien
Resume:
María Aurora Ventosa
Lake Worth, FL 33463
Mobile: 787-***-**** • Home: 561-***-**** e-mail: *************@*****.***
PROFESSIONAL PROFILE
Procurement and Financial background professional, with broad experience in indirect procurement and
accounts payable. Fast adapter to organizational changes and to new business challenges. Prioritizes work
upon unexpected business circumstances, multitasking and analytical skills. Strong negotiation skills. Ability
to work under pressure, with minimum supervision and capable of handling multiple tasks simultaneously.
Assertive, self-motivated, customer satisfaction, goal and teamwork oriented.
EDUCATION
Bachelor’s Degree in Secretarial Sciences (BSC), minor concentration in Business Administration
University of Puerto Rico – Mayagüez Campus
Skills: SAP, MS Office (Excel, Power Point, Word), eDoc, CAPA
Language: Fully bilingual English - Spanish
KEY ACCOMPLISHMENTS
• Maximize the A/P weekly payment process (payment proposal) resulting in a time reduction of 3
hours/week.
• Transitioned 90% of invoices to electronic transmittal expediting delivery time and resulting prompt
payment; as well as a cost savings solution for supplier.
• Developed a Finance business partnership with Human Resources Dept.; including a monthly pre-financial
meeting (with HR manager and key people) to review key accounts trends before the accrual report is
released and month end closing activities are finalized. Preventing and avoiding future journal entries
and/or reversals.
• Subject Matter Expert (SME Indirect Procurement) and implementation team member for the SAP 4.6
Upgrading Project
• Developed and implemented a training program for all SAP users involved in the process of issuing
purchasing requisition for goods/services.
• Responsible for the Plant Inventory Control for office and non-production supplies.
• Implemented procurement negotiations delivering significant savings to the corporation (over $150K.)
• Key Member of the new products manufacturing transfer team.
• Key member of Purchasing Controls Project.
María Aurora Ventosa
ROCHE DIAGNOSTICS OPERATIONS –INDIANAPOLIS, IN
PROCUREMENT COORDINATOR (TEMPORARY ASSIGNMENT) April, 2013 – April, 2014
Responsibilities:
• Responsible for the Purchasing Help Desk for both divisions (Roche Diagnostics Operations/Roche
Diagnostics Corp.) Which includes: requests for purchasing data, status of material activities, all
inquiries regarding purchase orders, etc.
• Administrator role: Responsible to upload all contracts and clinical trials (from both divisions) into the
contract’s software “NEXTANCE”. Daily maintenance to both share points.
• Responsible for procurement projects (involving cost savings, global payment terms, etc.), as
assigned by Procurement Director, Principals or Agents and achieve due dates.
• Collaboration with short projects between Germany, US and Puerto Rico.
ROCHE OPERATIONS, LTD – PONCE, PR
FINANCIAL ACCOUNTING ANALYST August, 2011 –
March, 2013
Responsibilities:
• Audited and processed invoices.
• Prevention of PO generation after invoice processing.
• P-Cards reports preparation, audit (G/L, Cost Centers, Receipts)
• Assisted with monthly and year end closing processes and reporting.
• Assisted with Account details, distribute departmental expenses summaries and answer department
related questions.
• Processing of weekly payments and completion of proposals.
• Responsible for the implementation of the KOFAX project (which consisted of scanning all invoices
into the SAP software; moving the system into a paperless environment)
• Assisted with Pre-Financial meetings with Business Units
ROCHE OPERATIONS LTD – PONCE, PR
INDIRECT PROCUREMENT BUYER 1998 –
August, 2011
Responsibilities:
María Aurora Ventosa
• Manage all the Plant indirect purchasing activity (goods/services), as well as expediting activities for
all business Units.
• Responsible for the inventory replenishment and control of the production supplies supporting all
manufacturing units.
• Coordinate SAP training and request required system access to new employees.
• Management of Vendor Master (1100 Vendors approximately) Record system.
• Initiate and coordinate process for indirect procurement of all services and materials.
• Key participation in the supplier’s qualification and corrective actions processes.
• Lead Global payment terms project for all Plant’s suppliers; and renegotiated the existing alternatives
provided by the Global Team.
• Active interaction in the bidding and contract process for all construction and capital equipment
purchases (over $10M).
ROCHE OPERATIONS LTD – PONCE, PR
ADMINISTRATIVE ASSISTANT – ENGINEERING DEPT. 1995 –
1998
Performed all duties related to the position, including the development and planning of special events, follow
up and monitor all capital projects, purchase orders and departmental expenditures.
ROCHE OPERATIONS LTD – PONCE, PR
ENGINEERING CLERK
1990 – 1995
Performed the department clerical work (including weekly payroll process for all employees in the
department), for the Engineering and Facilities departments.
REFERENCES: PROVIDED UPON REQUEST
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