Administrative Assistant Accounts Payable

EDITH CAMACHO

Belleville, NJ *****

Cell 201-***-****

********@*****.***

ADMINISTRATIVE OBJECTIVE

A motivated skilled and dedicated Administrative Assistant with over

** ***** ** ********** working in a corporate pharmaceutical

environment which included Global. Proven ability to interact

effectively with staff at all levels. Hands on team member with

demonstrated working knowledge of computer applications and

multi-tasking capabilities to meet deadlines in a team oriented

environment.

PROFESSIONAL EXPERIENCE

Merck - Global Regulatory Affairs (2012-2013)

Rahway, NJ

Administrative Associate II

Provided day-to-day operational and administrative support to the

Executive Director, Director, and 14 other Sr. Management staff

members in Regulatory Affairs. Responsibilities included telephone,

copying, scanning, filing, ordering supplies through SAP and the

following duties:

Coordinated Video Conferences, Teleconferences, Webex meetings for

daily, weekly and monthly Global meetings which included preparing

agendas.

Planned and coordinated internal and offsite meetings including venue

and catering when necessary.

Prepared materials/presentations in final form for meetings.

Arranged complex domestic/international travel arrangements.

Heavy calendar scheduling of appointments and meetings.

Processed Expense Reports for travel reimbursement thru SAP/CONCUR.

Performed data entry and maintenance of the regulatory

audit/inspection commitment tracking and monitoring in the QCTS/AMS

Trackwise system.

Tracked departmental attendance records in Excel to insure Compliance

with operational human resources, payroll guidelines, management

reporting and record keeping.

Back-up for the Lead Administrative Assistant when required.

Merck/Legacy Schering Corp. - Warehouse Operations Department

(2002-2012)

Kenilworth, NJ

Senior Clerk III

Provide day-to-day support to ensure Administrative needs and

deadlines are met to the Manager, 4 Supervisors, and Administrative

staff. Responsibilities included maintaining calendar, telephone,

copying, distribution of mail, filing, ordering supplies and other

duties:

Site lead for the development, implementation, and roll out of the

eTime/Time and Attendance Payroll System.

Inputs payroll data for employees from 3 cost centers, Kenilworth

Warehouse Operations, Inventory Controls, and Returned Goods.

Processed and oversee payroll concerns for staff of 35 including

FTE(s) and Temporary Employees.

Reconciled invoices through SAP for departmental expenses that are

covered within Purchase Orders and monitor all invoices submitted to

Accounts payable/EZ Req for budget tracking.

Coordinate meetings and schedule conference calls with Site/Global

Senior Management.

Generated monthly reports and entered orders for all necessary data

to provide Management with allocations for budgeting purposes, late

and rush reports for the Kenilworth Warehouse Operations.

Interacted directly with external vendors in the procurement of

supplies for Warehouse

Operations.

Entered, verified and confirmed department training records using the

ISO training system to ensure employees maintain compliance training.

Processed expenses through SAP/CONCUR for travel reimbursement.

Schering Plough Research Institute (2001-2002)

Kenilworth, N.J.

Pomerantz Temporary Agency/Administrative Assistant

Assisted Senior Clinical Research Physician, Project Leader, and

Clinical Research Associates. Responsibilities include

administrative duties such as maintaining calendar up-to-date,

telephone, copying and filing, as well as the following:

Arranged travel arrangements and transportation services needs.

Scheduled meetings, conference calls, and appointments.

Processed expense reports for Accounts Payable payment processing,

grant payments of CRIS system, check requests, and petty cash

transactions.

Merrill Lynch & Company - Desktop Client Services (1999-2000)

Jersey City, N.J.

Executive Secretary

Assisted Vice President and eight Sr. Management staff with primary

responsibility for the following duties such as maintaining calendar

up-to-date, telephone coverage, copying, filing, ordering all

supplies and tracking inventory as well as the following:

Scheduled domestic/international meetings.

Maintained employee attendance records in both electronic and

hardcopy filing systems.

Processed Travel and Expense, monitoring and controlling updates.

Prepared departmental invoices for Accounts Payable for payment

processing, filed copies, and performed follow-up as required.

Tracked departmental and group budgets.

ADDITIONAL EXPERIENCE

Merrill Lynch & Company - Graphic Services Department, Piscataway,

N.J.

Senior Secretary

OTHER RELEVANT EXPERIENCE

Six Sigma Yellow Belt Certification, Leadership through Safety

EDUCATION

Certification in Business Administration - The Cittone Institute

School, Edison, NJ

Certification in Travel/Administration - Katharine Gibbs School,

Montclair, NJ

TECHNICAL SKILLS

Outlook, MS Word, Excel, Power Point, SAP, CONCUR,

ISO Train, ADP Payroll System, Trackwise, EZ Req

Bilingual, English and Spanish

Contact this candidate