Administrative Assistant Accounts Payable
Resume:
Marilyn Estrada
***************@*****.***
A versatile and skilled professional with outstanding interpersonal, communication, and analytical skills.
Diligent, detail orientated multi-tasker with exceptional office skills.
Experience:
Mercury Manufacturing Company
Wyandotte, MI Administrative Assistant (July 2012 – presently employed)
• Process all accounts payable; verify PO match or obtain proper signature/approval
• Verify and post all expenses to proper general ledger account
• Add new suppliers to the system and obtain payment terms and W9’s for 1099
• Daily invoicing of all shipments
• Post all accounts receivable bank transfers, checks, RMA’s, credit memos
• Obtain remittance advice from customer portals and incoming e-mails to ascertain proper posting of payments
• Contact customers for late payments and resolve any payment discrepancies
• Primary contact of all suppliers and customers for orders, A/P and A/R issues
• Retrieved PO’s via e-mail, fax or customer portals and entered them into the system
• Prepare new quotes in Excel format
• Adjusted pricing monthly, quarterly and bi-yearly according to metal pricing surcharge reports
• Added and maintained pricing in the inventory parts system
• Create and maintain filing system
• Operate multi line phone system
• Sort mail and distribute in the proper mailboxes; stamp all incoming mail and insure all utilities, and retail credit
accounts are posted and paid in a timely manner
• Prepare all NAFTA documents and update changes on customers’ shipping requests
• Created and design monthly company calendar using Publisher Art and post on 5 company bulletin boards
• Enter all approved vacations, personal time and call off absences into the payroll system
• Personal assistant to the president of Mercury Manufacturing
Copper Door Bar & Grill
Westland, MI Manager (4/02 – 10/10)
Conducted interviews, staffed, trained, scheduled, and supervised employees.
Cashed out and documented daily, weekly, and monthly sales reports.
Maintained and ran office, filing, data entry, bookkeeping with Microsoft Excel.
Distributed and completed new hire paperwork and kept confidential personnel files.
Filed all state and federal corporate tax forms; monthly, quarterly & yearly.
Responsible for accounts payable, administration, purchasing, and payroll processing.
Handled all inspections, vendors, licensing and insurance issues.
Oversaw all building repair and maintenance; updates and upkeep of all facility equipment.
Implemented cost saving measures to reduce waste and increase profit.
Created, developed, and implemented all formalized operational systems and procedure manuals.
Education:
Schoolcraft College – Livonia Michigan
• One year completed in Liberal Arts Education.
Additional Knowledge & Skills:
• Microsoft Excel, Word, Outlook, BookWorks
• Global Shop Solutions
• Adobe Software
• Proficient on all office machines
Contact this candidate