Real Estate Executive Assistant

Melinda Da Silva

** ******** *******, *** ****, NY 10031 *******.*******@*****.***

646-***-****

EXPERIENCE:

KPMG, LLP, New York, NY

**/**** - *******

Executive Assistant

. Draft, revise and finalize invoices

. Manage calendar and schedule meetings and conference calls

. Enter, modify and submit time into Time & Entry (T&E) database

. Save correspondence and invoices in Orion

. Proofread and edit engagement letters

. Scan and proofread interoffice and client correspondence

. Manage travel and client related expenses for Principal and Managing

Directors

. Book and research travel arrangements for Principal and Managing

Directors

. Setup and request new engagements in CLEAS/CEAC

. Communicate with Accounting Department for invoice submission

. Maintain invoice and billing ledger

SALANS, LLP, New York, NY

08/2012 - 12/2012

Executive Assistant

. Gatekeeper to Managing Partner and Associates

. Prepared research and collateral information for executive use

. Reviewed and revised pro forma statements for Billing Coordinator

. Maintained billing ledger through Elite Inquiry

. Managed Accounts Receivables and Work in Progress

. Submitted weekly and monthly expense reports

. Proofread and revised documents through Workshare Compare

. Requested global conflict checks, opened new client matters, and

reviewed and submitted electronic approvals

. Received and interacted with incoming clients

GOLDSTEIN, RIKON & RIKON, P.C., New York, NY

10/2006 -

08/2012

Office Administrator

. Provided business support to Managing Partner

. Managed complex calendar; scheduled meetings and conference calls

. Assisted with project management and trial preparation

. Interviewed and supervised new employees

. Handled executive and professional recruiting through social media

. Liaised with service companies and suppliers

. Managed client files for archiving

. Prepared new files for clients and court proceedings

. Handled HR-related duties; checks/invoicing on QuickBooks, cash

reconciliation, payroll review

. Assisted with personal tasks - insurance, billing, and personal

budgets

NOBILE, MAGARIAN & DISALVO, LLP, Bronxville, NY

10/2003-10/2006

Real Estate Assistant/Office Administrator

. Provided administrative support in real estate closings

. Filtered through e-mail and mail with responsibility for timely follow-

up

. Coordinated in/out of office meetings; prepared agendas

. Reviewed and edited closing documents for real estate transactions

. Maintained confidential files - personnel records, real

estate/property management, and tax/insurance paperwork

. Drafted discovery for trial preparation

. Prepared billing invoices and tracked billable hours

EDUCATION:

City University of New York, New York, NY

May

2012

Master of Public Administration Degree

Concentration in Urban Affairs

Mount Ida College, Newton Centre, MA

May 2003

Bachelor of Liberal Studies Degree

SKILLS:

Microsoft Office (Outlook, Word, PowerPoint, Excel), LegalKey, Interaction,

Distributed Time Entry (DTE), and Workshare Compare

COMMUNITY SERVICE:

NEW YORK CARES, New York, NY

04/2009-

Present

Volunteer

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