Assistant Administrative

Aury Rosario

Executive Assistant

East Elmhurst, NY

****.*******@*****.*** - 347-***-****

To find an Assistant position focused on performing a variety of high-level projects in support of organizational

and executive level goals.

WORK EXPERIENCE

Production Assistant

Harry N Abrams - New York, NY - December 2012 to Present

Responsibilities

• Provide support to the Production Department

• Create production schedules with printers to meet publication dates

• Traffic blues, F&Gs, and hand-bound copies between the editors and printers

• Manage reprints at domestic and international suppliers

• Maintain and distribute reprint status report

• Handled 75 reprints per season. (Domestic and International)

• Support the liaison for Abrams distribution clients

• Submit purchase orders and shipping instructions to suppliers

• Handle general administrative tasks

• Provide coverage for reception as needed

Executive Assistant

Regan Campbell Ward - New York, NY - May 2011 to August 2011

• Provide executive-level administrative support to the SVP, Account Director and nine direct reports.

• Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.

• Organize the details of special events, travel arrangements, corporate agendas and itineraries.

• Process expense reports reflecting supporting documents and budget code indexes.

Business Support Coordinator

Cline Davis & Mann - New York, NY - January 2011 to April 2011

• Processed expense reports for Managing Directors

• Setting up conference calls as appropriate

• Coordinated with the Finance department, track down invoices, job numbers, and track jobs as needed

• Responsible for office coordination including scheduling meetings, calendar coordination, room reservations,

room setup and break down, sending out mail and packages, preparing agendas, preparing handouts and

leave- behinds and requesting passes for team members

• Performed administrative tasks including but not limited to: manage and distribute team contact lists,

copy documents for distribution to team, typing, faxing, coordinating client events and entertainment, and

coordinating travel including itineraries and administrative needs related to business travel

Administrative Assistant

McCann Erickson - New York, NY - September 2007 to January 2009

• Compiled, completed and submitted expense reports. Followed-up to make sure expenses submitted were

paid in a timely manner.

• Arranged complex and detailed travel plans for domestic as well as international travel.

• Managed electronic calendars.

• Coordinated meetings and seminars.

• Created and edited documents, records and reports.

• Maintained group filing and archiving systems.

• Delivered mail and packages; handled shipment and messenger delivery of packages.

• Assisted Management Representative VP.

• Relieved/covered reception area when needed.

• Assisted on projects as needed i.e., assisted Verizon Wireless client in completing ad campaign by providing

opinions and statistics

EDUCATION

Associates in Liberal Arts

BMCC - New York, NY

January 2006 to January 2008

SKILLS

Microsoft Office, Excel, Outlook Express, PowerPoint, FileMaker Pro, Adobe Photoshop, Adobe InDesign.

Firebrand Technologies database systems. Proficient in both MacOSX and Windows.

ADDITIONAL INFORMATION

Key Skills

Office Skills: Office Management Records Management Travel Coordination Spreadsheets/Reports

Calendaring Bilingual (Spanish written & spoken) Front-Desk Reception Administrative Support Excellent

Organizational Skills

Computer Skills: MS Word MS Excel MS Outlook MS PowerPoint Windows

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