ADMINISTRATOR NTT DATA, INC.

**/****-**/**** ****://americas.nttdata.com/

Executive Assistant supporting Senior Leadership

Primary support to three Presidents of Senior Leadership team

reporting directly to CEO

Primary support to one EVP of Senior Leadership team reporting

directly to CEO

Secondary sporadic support to other Senior Leadership and their

direct reports as needed

Microsoft Office 2007 & 2010:

Word; documents, correspondence, memos and contract electronic

signatures

Excel; spreadsheets, pivot tables

Power Point; slides, graphics & presentations

Outlook; managed five Senior Leadership calendars; schedule

meetings/events, contacts management, email correspondence and

follow ups

Preparing business travel logistics:

Domestic and International flights

Passport and Visa renewal/validate

Hotel bookings

Single trip bookings

Group room blocks

Meeting/event conference room contracts and BEOs (banquet event

orders)

Transportation scheduling

Domestic and international limo/sedan, executive van/motor

coach, and rail

Oracle PeopleSoft:

Reporting time & business expenses

Submitting time & expense approvals of Senior Leadership direct

reports

Reassign user workloads

Adding and removing users to existing workloads

Access employee addresses for corporate & HR shipping

Create resource requests in iCIMS (recruiting and talent

management software):

New opportunity data entry to include detailed job description,

salary range, and location

Revisions prior to approval as required by appropriate industry

leader

Activating and managing new business/personal accounts ~

building account profiles:

Business accounts

Amex travel profile

Amex corporate credit card account

Plaxo contact account

Frequent flyer rewards

Hotel platinum rewards

Airport parking with valet

Transportation limo and sedan service

Personal accounts

Health insurance & claims

Dental insurance & claims

Administrative corporate support

Secondary support to Industry Leadership and corporate

departmental colleagues as needed

American Express purchasing card holder, purchasing card

reconciler, and vendor program management:

Corporate purchasing

Staples account

FedEx account

Vanguard archive account

Cintas destruction account

Human Resources purchasing

FTD account - sympathy floral

Finer Line account- employee awards

Wine account - employee holiday bonus

Champagne account - employee anniversary

Marketing purchasing

TR Miller account - company store for logo items shipped to

business meetings and client evens

Accounting support:

Accounts Payable

Preparing and mailing invoices to clients

Accounts Receivable

Accepting account payments and rerouting to corporate

Accounting office

Corporate network distribution lists:

Request network distribution list creation from corporate

Information Technology department

Populate authorized distribution lists

Update distribution lists as revisions are required

Human Resources support:

Onboarding new employees

Verify/sign and photo copy credentials/Government tax forms and

forward to corporate Human Resources department

Distribute company overview packets

Activate office access badge

Request and assign building parking pass as appropriate

PeopleSoft familiarization with time and expenses via telephone

or virtual remote sessions

Answer or refer in regards to company policies

Off boarding former employees

Accept company issued equipment and reroute to corporate office

Information Technology department

Deactivate office access badge

Obtain building parking pass for deactivation

Facilities support:

Office management

Open & securely close office daily

Office supply inventory

Building property management correspondence

Office suite security access software management

Establish and maintain office filing system

Photo copy, fax, or scan documents upon request

Binding meeting materials as needed

Norstar telecom management: extension creation, password

changes, and equipment maintenance

Reception: answering and redirecting incoming calls, and

greeting visitors

Setting up conference rooms for meetings

Catering refreshments for office

Facilities management (substantial detail and tasks involved)

Open new office & communicate to local colleagues

Close and vacate existing office(s) & communicate to local

colleagues

Inventory of corporate assets

Shipping assets out of State via freight as required

Vendor management for office openings and closures

Contract executions for office openings and closures

Priority scheduling to meet deadlines for office openings and

closures

Marketing support:

Preparing and scheduling materials with corporate Marketing

department for events, meetings & employee relations

Logo/customize items with company Marketing vendor for event

and meeting gifts to clients, partners, and colleagues

Work with Marketing department to obtain approvals on

customized items

Northwestern

Cosmopolitan

Chicago, IL

Chicago, IL

High School Diploma 1991

PROFESSIONAL EXPERIENCE

EDUCATION

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