Julie Marriott

Email: accoa1@r.postjobfree.com

Tel: 078**-******

Executive Assistant with over 20 years experience working for 5 different CEOs within the

European HQ of a U.S. global organisation. Strong secretarial and administrative skills

including shorthand to ensure the executive’s office is run effectively and their business

commitments and objectives can be met.

Following a career sabbatical, I am now seeking a new supporting role!

Employment History:

January 2013-December 2013

Career sabbatical - time spent redecorating my house in Leigh-on-Sea, trips to the Canaries,

Mallorca & Venice.

March 1992 – December 2012

AIG - EMEA Region- St. Paul’s, London

Executive Assistant to CEO

AIG is an American insurance & financial services organisation operating in 90 countries

around the world. The CEO for London is typically appointed for 3-5 years before relocating

to New York HQ. My responsibilities changed according to current objectives and

requirements so I have included a summary of general duties and specific projects

undertaken.

• Maintained a flexible modus operandi, rapidly adapting to the preferred working style

of each executive

• Intensive diary management of executive’s calendar, rescheduling appointments and

tasks at short notice to deal with shifting priorities

• Maintained complete confidentiality when dealing with highly sensitive and

confidential communications both internally and externally

• Worked with the company secretary to assign dates and locations for board and

committee meetings and regular meetings with the FSA

• Arranged meetings, lunches & dinners for internal & external attendees

• Arranged detailed travel itineraries including flights, hotels, cars & meetings

• Obtained briefing notes & information required for executive’s meetings

• Prepared executive’s transport requirements for the executive’s chauffeur and liaised

on a daily basis to update changes

• Monthly reconciliation of executive’s business expenses

• Booked personal travel for executive & family and on some occasions executive

would advise which city he wished to visit leaving me to book flights, hotels, transit

transportation and research local places of interest & restaurants etc to visit

• Acted as a contact point for senior visiting executives and assisted in organising New

York meetings & forums being held in London office

Projects

• Member of the AIG team responsible for organising AIG Board of Directors

meetings in London. The team comprised of London and U.S. staff and my key

responsibilities included:

• Transport and security - working with the corporate flight department, executive

transport companies in London and the Board’s security team.

• Hotel accommodation in London

• Restaurants & dinner venues

• Organisation of industry cocktail reception & dinner

• Preparation of Board presentation packs & briefing materials

• Sole administrator for many company entertaining events including a corporate

box at Epsom, corporate hospitality at Premier League football clubs, The Albert Hall

and AIG shooting parties.

Reason for leaving: redundancy

June 1988 – March 1992

C.E. Heath Insurance Brokers – The Houndsditch, EC3

Personal Assistant to Board Level Director

• Worked 1:1

• Arranged meetings, lunches & dinners

• Arranged travel and meeting itineraries for frequent business trips to New York

• Screened all calls for the executive – forwarding to the relevant member of the

executive’s broking team if appropriate

• Booked executive’s personal travel

• Reconciled executive’s monthly business expenses

• Maintained filing system and used call forward system to flag outstanding items

• Administrator for the in-house dining facilities liaising with senior managers assistants

and the catering team

Reason for leaving: wish to take on a more challenging role within a world market leader for

insurance & financial services

November 1980 – June 1988

United Molasses Company (part of the Tate & Lyle Group) – Sugar Quay, Lower

Thames Street, EC3

Personal Assistant to the Deputy MD

Joined as a team secretary for the Insurance & HR Department and progressed to a 1:1 role,

as Secretary to the Technical Director and finally as Personal Assistant to Deputy MD.

• Arranged meetings

• Prepared travel itineraries for Europe and the U.S.A.

• Arranged lunches & dinners

• Prepared letters, reports and detailed technical reports using shorthand and audio

• Prepared confidential HR letters and salary data

• Reconciled executive’s business travel expenses

• Maintained filing system.

Reason for leaving: develop my career in a larger organisation

Centre of Excellence

Pitmans Qualifications in shorthand, typing, audio

Premier IT powerpoint course

Interests

Exploring the UK’s coastline when the weather permits and taking City breaks to enjoy and

explore European cities

Contact this candidate