Manager Account

Joan Brown

Branch Administrator - Brickman

Township of Burlington, NJ

****.*******@*****.*** - 609-***-****

WORK EXPERIENCE

Branch Administrator/Office Manager

Brickman - 2007 to Present

Payroll

• Enter into payroll system all new hires, rehires, and changes as indicated on Personnel Action Forms (PAFs)

for hourly Branch employees

• Enter/update work orders and cost codes in job cost system to permit timely and accurate weekly labor

posting

• Enter weekly timesheets into payroll system

• Identify timesheet and payroll inaccuracies and/or inconsistencies, and determines appropriate corrections.

Resolve missing timesheets or inaccurate timesheets with Operations Managers on a timely basis

• Run payroll edits and verify all active Branch employees have been entered accurately

• Make any corrections to time entries

• Inform Corporate Payroll when entry has been verified

Billing:

• Obtain approved billing from Account Manager, Branch Manager and Operations Manager

• Enter billings into billing system

• Print coupons/bills

• Mail invoices

Work Order/Snow/Irrigation/Other:

• Obtain approved billing from Account Manager, Branch Manager and Operations Manager

• Pull work order copies from work order book

• Enter billings into billing system

• Print coupons/bills

• File 1 copy in client work order billing file

• Mail invoices

• Record billing in work order log

Accounts Receivable:

• Run aged receivables report weekly

• Note all amounts over 30-45 days for follow up • Review notes on outstanding invoices from Branch Manager,

Account Manager, and/or prior calls

• Determine and advise Branch Manager on appropriate collection methods, communications, and resources.

Call appropriate customer contacts to check on payment status

• Make notes from call or log into AR system

• Fax or email invoices as necessary

• Send collection letters as necessary

• Compile background information for legal actions; participate in collection lawsuits as necessary

Accounts Payable:

• Issue Purchase Order (PO) numbers to authorized Branch Team members

• Complete PO information and get signatures

• Maintain accurate PO binder and log

• Match invoices to PO's

• Follow up on purchases made without a PO

• Record invoice in PO book

• Request add a vendor via intranet, if new vendor needed

• Enter invoices into AP system

• Submit address changes as necessary to Corporate AP

• Get RM or BM approval if vendor payment is less than 45 days

• Run A/P edit report weekly and balance to invoices (keep a copy of the edit list)

• Mail alphabetized invoices to Corporate with 1 copy of the edit list

Accounts Receivable Clerk

Parts Distributors - Delran, NJ - 2005 to 2007

*Ran and tracked monthly payable checks by running weekly reports per term dates

*Scheduled check processing and reviewed each one

*Handled urgent calls from vendors regarding their payment release and adjusted if need be

*Monthly reconciliation with controller to assist in close

Administrative Graphics Coordinator

Sancoa International - 1997 to 2005

Tracked and initiated Production of Press Schedule deadlines for the Art Department

*Assembled Draft Approvals for client approvals for the printing press schedule

*Managed and maintained daily and weekly computer backups onto floppy drives as part of maintenance

Scheduler Manager of Logistics

DMC Energy - 1986 to 1997

Inspected and initiated Contractor appointments for clients for scheduled weatherization services to PSE&G

customers

*Assisted Low Income and seniors to lower heating expenses by setting up appointments for installation to

be performed to reduce their heating bills

*Monitored Contractors Schedules by printing out their daily schedules

*Dispatched Work Orders to installers when something urgent came into the office or to advise them of any

updates

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