Kathi Kaiser
Atlanta, GA *****
acatfb@r.postjobfree.com
Summary:
Professional executive assistant with a passion for supporting high-
level executives including extensive calendar management,
international travel, human resources, event planning, accounting and
office management.
EXPERIENCE
Manhattan Associates, Atlanta,Georgia (April 2008-present)
Global Supply Chain Software and Services
Executive Assistant to the Executive Vice President of Americas
. Directly assist the EVP of Americas
. Extensive outlook calendar maintenance
. Extensive travel coordination; domestic and international
. Extensive expense report responsibility
. Sales reports, including weekly, monthly and quarterly
. Liaise with major customers and vendors
. Responsible for the quarterly sales meeting coordination/agendas
. Process Purchase requisitions for the sales department
. Manage the charitable donations budget for the sales department
. Phone, mail, and email responsibility for the EVP
. Create and maintain Sales organizational charts
. Schedule meetings and all preparation and catering
World 50, Inc., Atlanta, Georgia (Dec. 2006-January 2008)
Roundtable forum for the World's Leading Executives
Executive Assistant to the CEO
. Directly assist the Founder and CEO
. Extensive calendar maintenance for CEO
. Coordinate meeting and logistics for senior management
. Coordinate travel to include upgrades, hotels and transportation
. Inventory and order all office supplies
. Coordinate accounts payables and receivables
. Maintain domain names and warranties
. Liaison between all levels of the organization, vendors and members
. Support the marketing department with mailings
. CRM system updates
. Responsible for the Human Resource policies and procedures
. New Hire Orientation
. Manage phone and IT vendors
. Designed new procedures for the office staff
. Receive all procurement orders and maintain log
CIENA Corporation, Atlanta,Georgia (June 2006-Dec. 2006)
Global network services
Executive Assistant to the Global VP of Human Resources
. Responsible for new hire orientation
. Travel and documentation for international interns
. Posted and maintained all policies to websites
. Maintained the Oracle database for new hires
. Created all new purchase orders for the company in Oracle
. Organized reenrollment programs for Medical insurance
. Created offer letters and status changes for employees at all sites
. Negotiated with vendors for hotel, restaurants and meeting spaces
RMC USA, INC., Atlanta,Georgia (Nov. 1999-May 2005)
Multi-billion dollar company (London, England) specializing in world
building materials and construction
Executive Assistant to the President (who was responsible for ten division
presidents and South America)
. Directly assisted two different Presidents
. Liaison between the President and all levels of the organization
and external customers
. Reported financial activities from National subsidiaries
. Planned over 25 meetings and events annually
. Composed and edited all correspondence from the President's office
. Coordinated and confirm all national and international travel
logistics
. Completed extensive expense reporting for the President
. Board of Directors' minutes
. Planned annual Holiday party
. Organized bi-annual senior management strategic planning sessions,
including
. Site selection, materials preparation, accommodations and travel
. Ambassador to all executive level clients and management and
projected the appropriate image of the President and the company
. Assisted with the preparation of budgets
National Revenue Corporation, Columbus,Ohio (1992-1996)
Financial Collections worldwide
Executive Assistant to the President/CEO
. Directly assisted the President/CEO
. Attended all board of directors meetings
. Liaison for all business-related issues in the absence of the CEO
. Served as point of contact on projects involving Executive
Management
. Developed relationships with customers, executives and the
employees
. Developed and implemented processes to improve efficiency
. Programmed changes to phone system
. Assisted with software quality assurance testing
. Performed internet research and analyses
. Executed corporate event planning
EDUCATION -The Ohio State University - sophomore status
TECHNICAL SKILLS -Word, PowerPoint, Excel, Outlook, Internet, Oracle, and
QuickBooks, Salesforce