Office Administrative Assistant
Resume:
Jashan Preet Kaur
Double Storey, Ramesh Nagar
New Delhi – 110015
************@*****.***
+91.98111.96985
D.O.B - July 13, 1992
CAREER OBJECTIVE
To gain employment with a company that offers me positive atmosphere to learn and implement for betterment of all the parties concerned.
EDUCATION
Gargi College, University of Delhi
B.Sc Honors Microbiology
2014
Salwan Public School, New Delhi
AISSE Examination (80%)
AISSCE Examination, (Science with Bio Technology), (60%)
2008
2010
WORK EXPERIENCE
Pioneer Ventures (March 2019 – Present)
Assistant Manager - Operations
Coordinating between others entities i.e AB Star News, Sanatan TV and different other entities. I have worked under different profile. My responsibilities are given below.
Admin/EA
Prepare daily/weekly/monthly MIS reports and update it regularly to the management.
Coordinate with internal functions for support required.
Provide administrative support to the team which includes looking after the petty cash, dealing with vendors, looking after the client invoice and day-today office management.
Preparing Agreements, Drafting, Letter Writing, Maintenance of Data Portal and Auditing.
Coordinating and Organizing Appointments and Meetings. Handling the booking of meetings rooms, organizing meetings across the business unit.
Ability to make quick and excellent decisions and organize thoughts in the face of time constraints and full workload.
Take meeting notes, prepare agenda and share MOM post meetings. Share the calendar reminders with the groups well in advance.
Monitor office expenditures, determines needs and managing day to day purchases of office requirements, preparing purchase request order and getting approval and maintained record of the same.
Maintain diary, Calendar Management, Arrange meetings and appointments and provide reminders.
Assisting the concerned authorities in matters related to the preparation of reports and files.
Act as bridge between the management and the teams.
Look after the performance of team members.
Co-ordinate with clients to understand their requirements, invoices and feedback.
Strong analytical ability, decision making and leadership skills
Managing escalations and identifying improvement opportunities amongst different team members.
Manages the day-to-day operations of projects and office including coordination between teams, arrangements. Coordinate and facilities information flow amongst different teams.
Looking after the current websites updation for the projects.
Prepare and submit bill to the account team for the office express.
Maintenance of all expenses and account as per defined budget
Undertake the task of receiving calls, take messages and routing correspondence.
Handle requests and queries appropriately, determine matter of top priority and handle accordingly.
Handle Travel arrangements (air Ticket booking, Hotel Booking, Cab Booking etc.)
Responsible for handling all incoming and outgoing mails and calls independently on Director's behalf.
Conduct research and prepare presentations or reports as assigned.
Liaisoning with third party vendors for AMC's of office equipments like EPBX, UPS, Fax and Photocopier Machine, Elevator and follow up for AMC renewals
Maintaining Client Databases and Records related.
Monitor the work activities of Quality Assurance of business process to ensure that team members adhered to approved quality control procedures.
Operations
Ability to successfully manage a team and collaborate with others to execute the tasks and achieve the desired results as indicated by the management.
Solid understanding of budget, forecast and workforce planning required.
Controlling people attrition and absenteeism by being people focused with orientation of resolving people related issues. Giving adequate time to all people in his team.
Quality and customer focused by ensuring the quality targets and activities are planned and controlled
Oversees project initiatives and the day-to-day management of the team working with the Spokes or specific stakeholders
Overlook multiple projects simultaneously.
Understand the Standard Operating Procedures (SOPs) and perform the operations in alignment with SOPs while delivering the best results at the same time.
Delivering timely services to clients and customers with top quality results.
Will direct the planning and oversight of the teams activities.
Assists with the development of tracking and evaluation programs to assist in the accomplishment of established project goals and objectives
Setting up and attending meeting with potential Clients. Understanding their need and collaborating it with our service.
Finding new areas of improvements in business process and thus reducing number of cases/errors/defects/workflows.
Keep a close tap on any of the new projects and ensure for timely follow ups raise the concern in appropriate time.
Data for new projects is created in form of presentations to keep it ready and handy for onshore Team meetings.
HR
Helped in the recruitment of new person as per company requirement.
Looked after their formalities and salary negotiation.
To maintain attendance excel and ensure Salaries are done on time along with finance teams.
Reviewing the performance of each employee by coordinating with their HOD/ Preparing and maintaining employee’s performance report/appraisal and sending them to HR Dept. for further action.
Excellent verbal and written communication skills required.
Priti Suri And Associates (Dec, 2015 –Dec, 2018)
Administrative Assistant
Provide secretarial assistance in preparing of reports, guidelines, formatting documents and presentations.
Assist in collaboration, compilation and proofreading of data.
Maintain correspondence logs, files, and office and staff records.
Schedule/organize meeting and appointments.
Assist team in organization of RTs and Conference (including selection of venue, preparing guest list, sending invitees/follow-up and arranging refreshments)
Organize staff events and office lunch.
Prepare travel plans, itineraries, flight and hotel reservations for staff.
Maintain PR expense of directors, senior management and staff.
Supervise reception which includes answering calls, making and responding to routine verbal/ written enquiries.
Track incoming and outgoing documents and notices.
Monitor inventory orders, office supplies and handle shortage.
Liaisons with vendors for procurement and payments.
Interact with Directors and senior management and carries out their requests.
Maintain employees attendance data which includes leaves, overtime, office holidays, late arrivals, half days and prepare excel as well as pdfs for each quarters.
Maintain outlook calendar of all hand events, conferences, holidays.
Facility management, housekeeping, repairs and maintenance of premises.
Help business development team by targeting potential clients and reaching out to their concerned person.
Coordinate with accounts team for renewal of AMCs and bills.
Worked with Business Development Team in targeting and approaching potential clients. Also, keeping constant updates of competitions in the market.
Utilized and maximize the use of technology for BD purposes.
Deepanshu Public School (July, 2014 – Oct, 2015)
Office Co-coordinator
Handle parents, staff request, feedbacks and enquiries.
Answering telephone calls, responding to routine queries and/or reroute as appropriate.
Organized and maintained all the records and documents.
Collection of student fees and follow-up with defaulters.
Drafting of correspondences, format documents, tables and students report.
Filling and maintainence of students and staff records.
Repair and maintain school premises.
Assist in smooth admission process and examinations.
Liaisons with civic bodies, CBSE, other related bodies to ensure smooth operations of office.
Managing inventory for stationary, housekeeping, awards, and laboratories.
Check inventory level, anticipating needed supplies, planning and expediting order for supplies and verification of receipt and payments
Organizing school events likes Parents meet, Annual day,competitions and workshops.
Worked with various departments with their work and help their smooth management.
Co-ordinate directly with Principal and senior management.
J.Nautsons (July, 2012 – July, 2013)
Office Assistant
To assist production team with their work.
Started learning about maintaining files and documents.
Looked after the office supplies and maintaining the track for the same.
Drafted notice and replies to the required e-mails.
COMPETENCIES
Handle work with accuration and discretion
Sort and distribute communication in a timely manner
Keep abreast of changes in procedures, practices and rules
Excellent written and spoken skills
Respecting and promoting individual and team development
Proficient in Microsoft Office (Word, Excel, Outlook and Powerpoint)
STRENGTHS
Communication and PR Skills
Commitment, Diligence and Mutual Empowerment
Self motivated and hard working
Focus to understand the pulse of the client
REFERENCES
Ms. Vibhor Kayshyap
PA to MD
Pioneer Ventures
+91.96342.19871
Ms. Rosy Bairwa
Senior Admin & Marketing Co-coordinator
PSA Legal Counsellors
+91.99537.57597
Ms. Harinder Kaur
Manager
J.Nautsons
+91.98733.10010
I hereby attest that the information furnished above is true to the best of my knowledge.
Place and Date: Jashan Preet Kaur
New Delhi
Contact this candidate