Human Resource Personal Assistant

CURRICULUM VITAE OF RATOMBO MUVHOFHOLOLI LUCIA

PERSONAL DETAILS

Surname : Ratombo

Full Names : Muvhofhololi Lucia

Date of Birth : 1988/12/13

Identity Number : 881**********

Gender : Female

Marital Status : Single

Nationality : South Africa

Race : Black

Health condition : Good

Criminal record : None

Licence Code : C1

Citizenship : South African

Residential Address : Stand 826, Block F

Postal Address : P.O. Box 1702

THOHOYANDOU

0950

Home language : Tshivenda

Cell Number : 072*******

Email address : *********@*****.***

ACADEMIC DETAILS

TERTIARY QUALIFICATION

Name of Institution : Tshwane University of Technology Course taken : B-Tech Human Resource Management

Year Obtained : 2011

Name of Institution : Tshwane University of Technology Course taken : N Dip/National Diploma Human

Resource Management

Year Obtained : 2010

Name of Institution : Tshwane University of Technology Course taken : Human Resource Management Certificate Year Obtained : 2007

SECONDARY QUALIFICATION

Highest Grade Passed : Grade 12

Last School Attended : Thohoyandou Secondary School Subjects Passed : Tshivenda-HG, English-HG,

Afrikaans-HG, Business Economics-SG,

Biology-SG, Mathematics-LG

Year Obtained : 2006

OTHER QUALIFICATIONS

Institution : VIP Payroll

Certificate : Tertiary Education Payroll Administration Programme

Year Obtained : 2010

Institution : PALAMA

Certification : Use of HR Management Information

Year Obtained : 2012

Institution : PALAMA

Certification : Strategic HR Planning for the Achievement of Organizational Results

Year Obtained : 2012

Institution : PALAMA

Certification : Grievance and Disciplinary Procedures Workshop

Year Obtained : 2012

Institution : PALAMA

Certification : Breaking Barriers to entry into the Public Service Orientation Programme

Year Obtained : 2012

Institution : Skills Consortium

Certification : Outcomes Based Assessment Certificate Year Obtained : 2011

SKILLS AND COMPETANCY GAINED DURING MY CAREER

Good organizational, communication (verbal and

written) skills, interpersonal skills, possess self- confidence and a great team player.

Ability to work under pressure, deadline driven, proactive, innovative thinking, decision-making

and leadership skills.

Problem solving, negotiations, reporting,

presentation, planning and coordination skills.

Computer skills (Word, Excel, Power Point, Outlook and Database Management).

Research methodical, accurate, detailed, time and task oriented,

Working knowledge and understanding of the

legislative framework governing public service.

Compile, update & maintain document and

electronic management system

Human resource and financial management skills.

Knowledge of VIP Payroll, Sage, BAS and PERSAL

system.

Knowledge of WSP, bursary administration,

learnership training and induction.

Good knowledge and understanding of HR, project

and event management.

Knowledge of Human Resource Management

functions and practices such as administration,

recruitment & selection, condition of services,

Performance management, training and

development.

Good understanding Labour Relations Laws, and

Collective Bargaining practices, Policy analysis

skills and implementation thereof.

Establish and maintain proper filing system and

record management procedure.

Knowledge and understanding of PFMA, LRA, SDA,

SDLA, BCEA, EEA, PPPFA, the legislative framework

governing public service, Supply Chain policies and procedures, Treasury Regulations and BBBEE Acts.

Ability to synthesize collates or compiles written reports, analyze and present information to be

utilized by various stakeholders.

Conflict and people management skills.

CURRENT EMPLOYMENT STATUS

UNEMPLOYED

PREVIOUS WORK EXPERIENCE

Previous Position : Personal Assistant (PA) to Director: Corporate Communications

Employer : National Department of Health

Place : Limpopo Provincial Head Office

(Polokwane)

Duration : 2017/01 - 2018/03

Previous Position : Provincial Technical Support Officer

(Human Resource Officer)

CURRICULUM VITAE OF RATOMBO MUVHOFHOLOLI LUCIA

Place : Limpopo Provincial Head Office

(Polokwane)

Duration : 2013 / 05 - 2016/12

Previous Position : Human Resource Management and

Development Intern

Employer : National Department of Health

Place : Limpopo Provincial Head Office (Polokwane) Duration : 2012/05/07-2012/11/02

Place : Limpopo Vhembe District Office

Duration : 2012/11/05-2013/04/30

DUTIES

(PA) PERSONAL ASSISTANT TO DIRECTOR: CORPORATE

COMMUNICATIONS & DIRECTOR: HRD AND TRAINING

Organizing and maintaining the diary of the

Director and making appointments.

Dealing with incoming and outgoing emails, faxes and posts.

Organizing and attending meetings.

Maintaining office systems, data management,

filling and record keeping.

Drafting letters/memos replying to requests from private companies who want to market their

brands in the department.

Updating internal Communication emails when the

responsible person is on leave.

Screening phone calls, enquiries and requests.

Manage flow of information to and from the

Director for easy tracking of documents.

Procurement of office equipment and

accommodation bookings.

Request and receive quotations.

Contact suppliers to resolve shortages and other problems.

Receive and verify goods from suppliers.

Identify redundant non-serviceable and obsolete

equipment for disposal and inform assets section.

Drafting submissions on behalf of the Section

Taking part during the implementation process of projects in the department.

Minute taking and compilation of reports.

Co-ordinate travel and accommodation

arrangements for the Director.

Ordering office equipment and stationery.

Compiling weekly plan of the Director.

Arranging meetings on behalf of the Director.

Administer the Director’s S & T claims.

HUMAN RESOURCE PLANNING, RESEARCH, INFORMATION &

PRODUCT DEVELOPMENT

1. To provide Human Resource Planning, Research

& Product Development.

Development of Human Resource Plan.

Drafting invitations of monthly meetings and

taking minutes during the meeting.

Identifying current vacancy rate and draft memo

to recruit new employees.

Collecting statistical data analysis of WISN at the Clinics and Hospital.

Capturing WISN software for assessment of all

clinics and hospitals.

Writing quarterly and annually implementation

plan.

2. Management of Human Resource Information.

Update spreadsheets.

Printing monthly spreadsheets.

Collecting monthly movement reports from

institutions.

Compiling monthly reports employment losses and

gains.

Consolidate staff movement reports from the

institutions.

PERSAL or payroll administration.

3. Promote Employment Equity Act.

Develop Employment Equity Plan.

Serve as a link between management and

employees by handling questions, dispute

interpretation, administrating contracts and help

solve work related problems.

Conducting awareness campaign and taking

minutes during the campaign.

Consolidate quarterly and annually report of

Employment Equity Act.

Evaluating Employee relations and Human

Resource Policies.

4. Manage Research.

Compile succession plan.

Collecting and evaluating leave reports from the institutions.

Investigate and identify a number of misconduct

from the institutions.

Develop recommendations for improvement by

Conducting exit interviews to identify or

investigate the reasons for employee terminations. HUMAN RESOURCE ADMINISTRATION

Writing appointment and transfer letters.

Compiling translation list.

Writing interview invitation letters.

Administer compensation benefits and

performance management systems.

Provide new and current employees with policies, job duties, working conditions, wages, salaries and opportunities for promotion.

Verifying staff on PERSAL system.

Appointing employees on the PERSAL system.

Recording mail documents.

Processing approval letter to the approved

document.

CONDITIONS OF SERVICE

Administer and control all leave management

issues.

Administer and control all time attendance

registers.

Receiving and recording leave forms including

incapacity or injury leave forms and also capture

them on PERSAL system.

Administer and control EE and BCEA related issues.

Handle benefits, such as medical aid scheme.

Manage state guarantees allowances and overtime. TERMINATION OF SERVICE

Administer, liaise and control compensation

benefits for all pensions (Retirement benefits),

medical aid, labour, training and wellness

programs.

Writing retirement memos & letters.

CURRICULUM VITAE OF RATOMBO MUVHOFHOLOLI LUCIA

Completing Z102, Z300, Z894, WP1002, Z143

retirement forms.

Submitting Z102 resignation, retirement, death,

forms to GEPF office.

Capturing and filing of terminations service

documents.

Faxing Z300 funeral benefit claim form to GEPF

Pretoria head office.

Checking injury forms from the clinics.

HUMAN RESOURCE DEVELOPMENT

Determine training needs/ conduct skills audits

within the region.

Develop Workplace Skills Plan (WSP) for the Region including the budget.

Coordinate and implement all training (including ABET) in terms of approved WSP.

Prepare and submit Annual Training Report (ATR)

for the Region.

Liaise with and advice Line Staff and Management on all training matters.

Training staff in the unit on relevant policies and procedures.

To determine the administration of bursary

management.

Manage training providers, and the performance of practitioners in the workplace units.

Implement learning interventions in the Region.

Develop and present training programmes

(Facilitate Workshops), Liaise with Service

Providers to secure Courses not offered internally as well as training logistics.

Provide advice to line supervisors on the process of selecting learners and interns.

Conduct compulsory Induction Programmes.

REFERENCES

Surname and Initials : Mabasa H.M

Department : Department of Health, Vhembe

District

Position : Deputy Director: HR Planning,

Research and Product Development

Office tell no : 015-***-****

Cell Number : 079-***-****`

E-mail Address : ********.******@****.*******.***.**

: ********@*****.***

Surname and initials: Kganyago M.D

Position: Director : Corporate Communications

Department : Limpopo Department of Health

Office tell no : 015-***-****

Cell number : 082-***-****

E-mail Address : ******.********@****.*******.***.** ************@*****.***

Surname and Initials : Madala N.J

Position : Senior HR Admin Officer

Department : Limpopo Department of Health

Office tell no : 015-***-****

Cell Number : 082-***-****

E-mail Address : ********@****.*******.***.**

Contact this candidate