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Rizwan Shaikh - Administrative Procurement and logistic controller

Khobar, Eastern Province, Saudi Arabia
July 05, 2019

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Rizwan Shaikh

Mobile: +***-(0-53-442-**** / Alternate Cell No +966-(0-59-086-****

Skye Id: shazia.rizwan07,


A dynamic professional with 15+ years of valuable experience which include 10+ years of gulf experience in the field of project management, inventory control, logistic management, safety, Procurement etc with skills such as supervision, time management and communication, developing reports, logs etc.


Perusing PPM (Professional Project Management) certification

Masters in Business Administration (Finance) 64.66% 2014 from Indian School of Management & Studies,Janhimalya Education, Govt of India Regd. No S-65412, Mumbai.

B.Com 53.83% 2002, Burhani College of Commerce & Arts, (Mumbai University), India.


Advanced Diploma in Software Engineering – Aptech Computer Education.(Mumbai), India (Oracle Database, Java Application, C++).

Diploma in Computerized Accountancy & Taxation – Sterling Management (Mumbai), India.

(Accounts Finalization, Audit Reports, Budget Reports, Tax Filing).

Typing 50 w.p.m (English) Grade A – Pune Government Certification.


July ’18 – Till Date Nesma Trading Co Ltd, Saudi Arabia Sr. Procurement and Logistic Controller

Reporting to Procurement & Logistic Tracking Head

Process purchase orders for plants, monitor procurement, shipping and delivery of plants for all solutions

Maintain database for domestic and international suppliers to know product availability and assure competitive pricing through proper negotiation.

Proactively manage project plants cost against estimated project costs to insure margin/profit objectives are met or exceeded.

Coordinate with the project team for any discrepancy in initiating PR.

Assist the team for arranging any pending original invoices, delivery note in order to finalize MRV.

Work on reports for open PO’s and follow-up to resolve the issue or short close the PO’s in order to reduce the project cost.

Procure any necessary plants specialty as per the specification directed by management.

Prepare RFQ and create comparison sheet for various quotation to choose the best supplier for PO.

Keep the project team well informed of any changes or updates in plants availability

Coordinate with Nesma nursery to track plants inventory, internal plants transfer to projects and manpower etc.

Assist PM in preparing nursery budgets and controlling the expenditures and inventories to maintain minimum stock.

Process orders for shipping, providing accurate documentation in accordance with relevant legislation, customer and carrier requirements to purchase plants from international market.

Coordinate with international suppliers, shipping line and forward for timely shipment.

Deal with any stock discrepancies or quality issues efficiently.

Ensure that the execution of the containers dispatch sequence is maintained within the required dates to avoid detention charges.

Coordinate for timely delivery of plants and follow-up for any delay with the suppliers.

Ensure all government and custom charges are paid on time and essential documents available for broker to avoid any hindrance in custom clearance at port.

Audit and process all invoices related to suppliers, shipping line and forwarder for payments

Work on reports and maintain procurement, shipping and inventory tracker to update the management.

Continuous improvement through aggressive cost and process improvement is expected and required without sacrificing quality or technical or scope requirements

April ’17 – June 18 Abdulwahab Al Moallam Co, Saudi Arabia Sr. Project Coordinator

Reporting to Contracts Manager: Saudi Aramco – Building Trade Services (Maintenance Project)

Key Deliverables:

Coordinate project management activities, resources, equipment and information

Oversee project procurement management

Monitor project progress and handle any issues that arise

Act as the point of contact and communicate project status to the stakeholders.

Work with the Project Manager to eliminate blockers

Use tools to monitor working hours, plans and expenditures

Arrange housing, transportation and tickets for the new employees and transfer to other projects.

Tracking timesheets and site invoices.

Assist in visa, onboard and exit procedures.

Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)

Create and maintain comprehensive project documentation, plans and reports

Ensure standards and requirements are met through conducting quality assurance tests

Coordinate internal resources and third parties/vendors for the flawless execution of projects

Ensure that all projects are delivered on-time, within scope and within budget

Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility

Use appropriate verification techniques to manage changes in project scope, schedule and costs

Measure project performance using appropriate systems, tools and techniques

Preparing presentation, attained meetings with clients, project team and management.

Manage the relationship with the client and all stakeholders

Perform risk management to minimize project risks

Create and maintain comprehensive project documentation

Tracking Bids and maintain folders, approvals for (bids soft copies, correspondences, and files).

Assist in the development of proposals and project cost estimates. Assist in the negotiation of project contracts.

Prioritize daily administrative tasks and provide project related MIS reports.

Jan 09 - March 17 Saad Group (Construction Sector), KSA Sr. Project and Document Control

Lead a team for effective document control system to ensure that all design documentation is accurate, up to date and accurately distributed to relevant parties such as Internal departments, Contractors, Subcontractors and Vendors which involves submissions such as drawings, supplier invoices, reports, technical documents, material submittals, quotations, Contractors / Suppliers letters, calculations, schedules, technical queries, transmittals, minutes of meetings, ITPs, NCR submitted at different revisions/phases.

Key Deliverables:

Handling Saudi Aramco ECN (Electronic Contractor Network) for projects updates and queries.

Ensure that the latest revision and approval status for submittals, As-Built drawing are kept updated continuously.

Supervise DCC for receiving and distributing all hard and electronic copies based on Document Management Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.

Maintain acknowledgments of transmittals (i.e. documents for review and comments, in addition to flagging unanswered correspondence) and follow with the department and client thru electronic communication.

Maintain the full flow/control of documents as per ISO standard and maintain the Master Document Register.

Filing and log in of Material Submittals, Method of Statements, RFI's, ITP’s etc in a more professional way.

Control & coordinate with the supplier, handling invoices and follow-up with procurement department.

Compiles and maintains manual or computerized records, such as material inventory for the project and also monitor and control movement of material.

Ensure material checks are made by site delivery issue notes and vendor delivery notes

Scan incoming documents/drawings/plans for file manipulation and store all the hard copy documents in the fire proof and lockable cabinets.

Assure document quality to include completeness, accuracy, and compliance with established procedures

File and archive documents to facilitate easy retrieval at a later date.

Manages MIS provided by planning department for Bi-weekly/Monthly Reports to the management.

Prepare weekly PDC (Project Document Controller) report for work progress for the project manager.

Manage Contractor daily report, Daily manpower report, HSE report, and QC monthly report.

Provide secretarial services by preparing professional letters, memos and handling all official works etc for the departmental head.

Major projects handled:-

Project Title : Ma'aden Phosphate Project - Engineering, Procurement and Construction.

Client : Worley Parson Supervision.

Project Title : Royal Commission – Construction of Apartment Phase 2 at Jubail

Client : Bechtel supervision

Project Title : Currently working on Saudi Aramco project – General Service Order (GSO) of Building Trade Services – Contract No – 660******* -(Saudi Aramco ID no- 8105147)

Trainings and Initiatives:

As company representative handling Saudi Aramco ECN (Electronic Contractor Network).

Active membership with American Heart Association as a HEARTSAVER/FACPR/AED (SAUDI ARAMCO)

Taken Aramco training courses for Effective Leadership (3 days) & Communicating Safety (2 days).

Feb ’08 – Nov ‘08 Nomura Services (Formerly Lehman Brothers), Senior Analyst/

Mumbai, India Lead Analyst

Reporting to AVP - Senior Analyst – Client Reporting – IMD Operations Division

The role involved providing a quality client report as a part of IMD Operations function, dealing with the investments which include Equities, Fixed Income, Hedge Funds, Mutual Funds and Cash.

Key Deliverables:

Analyzing, reviewing and allocating daily process and checks to ensure accurate and timely client reporting.

Delivering funds performance reports to the investors.

Tracking and responding to client queries pertaining to the reports furnished

Building string relationship with the overseas clients.

Implementation of client interaction model and helping for reconciliation, pricing, valuations of accounts.

Handling special assignments and projects by coordinating with the management and providing guidance & training to the new hires.

Planning, implementing and making strategies with the management to enhance the current process.

Priority reports to be signed off immediately. Meeting daily target as per the SLA.

Ensuring all the reports and Re-Runs are signed off with 100% accuracy.

Ensuring proactive identification and escalation of any issue(Tech/procedural)

Providing daily operational support for Fund Managers and Client Services

Provision of MIS as appropriate

Key Highlights:

Created more control checks in financial reporting schedules which helped in reducing the errors.

Received Finance Star award for multi tasking and giving 100% quality monthly report for the month of May.

Control check on all financial, risk and regulatory reporting data.

Additional Responsibilities:

Created Macro for automating MIS monthly reporting systems which helped reducing the TAT for sending the reports.

Created process improvement manual.

December 2005 to February 2008 as Analyst – Purchase Review, Mortgage Capital Division

Key Deliverables:

Retrieve, review, compare and interpret multiple loan documents utilizing imaging and workflow system to ensure that loan set up complies with loan product in system.

Review loan files electronically, ensuring that content of loan records conform to documented parameters, or research and resolve according to said procedures.

Assess loan risk, ensuring that loan confirms to current risk guidelines, including but not limited to disaster area research, high cost test, exclusionary list, etc., and resolve according to said procedures.

Inform correspondents of applicable charges.

Prepare loans for purchase or recommend against purchasing loan according to said procedures.

Review conditions received from correspondents to determine if the loan can be purchased.

Review audits performed by fellow team members.

Key Highlights:

Received a quarterly award for reducing TAT and improving accuracy in purchasing loan.

Promoted to Sr. Analyst and transfer to Operation team IMD (Investment Management Division) with effect from 4th Feb 2008.

Excellent performance in the special project assigned HMDA-Pricing by maintaining Quality above 99% (Quality SLA -98%) from June to August.

Single handedly worked on the HMDA training manual and tracked all the update received for HMDA.

Additional Responsibilities:

Provided training and helping team members with new updates and changes in procedure.

Accountable to perform a variety of data integrity, risk management and processing task.

Jan’04 – Nov’05 TATA AIG General Insurance Co, Mumbai, Sr. Executive India (Thru Pamac Finserve Pvt Ltd)

Reporting to Sr. Manager – SME – Auto Policy Division

Key Deliverables:

Handling renewal & endorsement of auto policies coming from all over the branches.

Issuing and tracking the pending auto policies.

Taking approval from the U/w for claims and daisy cases

Monitoring the excess and refunds for the policies

Co-ordinating with the accounts department for approvals.

Approving NCB Slabs (No Claim Bonus) in the system.

Follow-up and send a regular feedback to the branches for compliance of discrepancies.

Ensuring timely and Defect Free Transaction Processing and initializing process improvement as well as new process development.

Coordination with operations and customer service team.

Helping customer service team in solving customer queries.

Key Highlights:

Responsible for reporting on day-to-day basis to Branch Managers for the policy issuance & business done.


Auq’02 – May’03 J K Mehta & Co (Chartered Account), Mumbai, Account Assistant


Key Highlights:

Maintaining annual, quarterly & monthly audited consolidated financial statement with profit & loss account and balance sheet thru tally package.

Preparing computation, audit reports, bills, and professional letters.

Documentation and Filling.

Handled IT returns and clients correspondences.


Nationality: Indian.

Languages Known: English, Hindi and Marathi.

Marital Status: Married.

Driving License: Valid for KSA. / India.

Passport No: K0814012.

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