Sign in

Administrative Assistant Executive

East Hanover, New Jersey, United States
June 27, 2019

Contact this candidate



East Hanover, NJ ***** 973-***-****


Self-starter and organized professional with experience coordinating, planning and supporting daily operational and administrative functions for Senior Managers and Direct Reports.

Demonstrated success in arranging travel, coordinating meetings, and handling correspondence. Innate ability to handle multiple tasks simultaneously and meet deadlines.

Articulate and fluent in verbal and written communication, team spirited and excellent customer relations management. Skills include:

Project Administration

Customer Service

Accounts Receivables

Typing/Encoding Speed 100-120 wpm

Processing Invoice and Purchase Orders & Setting customer business accounts

Preparing of documents for Public/Private Biddings

Issuance of Bonds, and Lien Waivers

Procuring (office supplies & caterings)

Issuance of Certificates of Insurance-Risk Management

Managing Calendar, Travel and Hotel



TRANE U.S. Inc. (a division of Ingersoll-Rand) Pine Brook NJ February 2006 - June 2019

Project Administrator, Admin Assistant/Service Sales and Client Services Unit

Assisted the Senior Sales Manager and fourteen (14) sales account managers in daily sales activities.

Assisted the Inside Sales Team in its initial creation of the Team

Booked accepted service proposals and service contracts, leads, central filing, resolved invoice, billing and

account issues, sorted incoming mail and faxes, mailed documents via couriers.

Issued certificates of insurance for customers, prepared documents for public and private service bids

Booked travel flights and hotel reservations

Set up in-house annual seminar logistics for contract customers (created invitations, reservations, payments of non-contract customers, handouts, food catering, certificates of completion, and post-seminar survey)

Organized Holiday Parties, Bridal and New Mom Showers

Scheduled conference rooms for internal and external meetings

CINTAS FIRE PROTECTION, Boonton, NJ August 2003 – January 2006

Administrative Assistant to the District Manager

Handled internal and external business communications, telephones, coordinated customer service scheduled

appointments, relieved receptionist/telephone operator, prepared various receivables reports for the Corporate

Office and Regional Manager.

Created and updated customers’ business profiles

Prepared accounts’ meeting agenda and minutes of the meeting

Researched business issues and updated billing addresses and contacts

Organized mailroom and kitchen supplies

Resolved credit and collections issues especially of delinquent unpaid customer invoices

Posted data entry, payment posting, credit card payments

Was a part time receptionist at Troy Hills Center for 4 years while employed by Cintas Fire Protection

From 4:00 p.m to 8:00 p.m. M-F, and on call during Saturdays-Sundays from 9-8 pm.

Lita S. Mitchell Page 2


CHAMPION MORTGAGE/KEY BANK, Parsippany, NJ (Promotion) May 2000-May 2003

Senior Executive Assistant to Three (3) Senior Vice-Presidents of

Operations, Risk Management, Strategic Planning (of 4 regions (Denver, Florida, Chicago, New Jersey)

Responsible for calendar management, travel, and hotel booking

Processed expense report, management reports, meeting agenda, and minutes

Purchased stockroom supplies, and handled office equipment maintenance

Answered calls for the VP of Operation, placed outbound calls

Documented staff job changes, new hires’ orientation

Initiated payables and followed up accounts receivable

Prime moved division’s special event activities (anniversaries, birthdays, holidays)

Scheduled weekly Operations Group staff meetings (Agenda and took down Minutes)

Administrative Assistant-Customer Service Div. August 1999-April 2000

Answered to inbound calls from mail phone line queue on mortgage related inquiries

Posted customer mortgage payments and balances

Updated customers’ profile information (name, addresses, phone)


Bachelor of Science in Business Administration - Major Study – Management

University of the East, Manila, Philippines


English, Spanish, and Tagalog


MS Office, PowerPoint, Excel, Ariba, Sharepoint, Concur, Kronos, Outlook, Publisher, Oracle CRM, Citrix, Wennsoft IDS (Invoice Delivery System), Click, SCM (Sales Commission Maintenance) Data Entry, NetVendor, ISNetworld


Contact this candidate