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Legal secretary / paralegal

Location:
Cape Town, Western Cape, South Africa
Posted:
June 24, 2019

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Resume:

Curriculum Vitae

Ulrike Stoop

Cell: 072*******

ID: 781**********

Drivers: Code 08

Status: Married

Other (after hours) : I am also currently a trustee on the Montego Bay Body Corporate (Harbour Island)

Functions:

Check that each owners pays his/her fair share (levy) towards the monthly running costs of the complex,

Check that the moneys received (levies) are banked and used correctly,

Check that owners, who are in arrears, bring their accounts up to date and do not sponge off the goodness of those who keep their payments up to date.

Check that payments as determined by the budget are made as and when required,

Check that the expenses as specified in the budget are not exceeded,

Check that the common property is always in good repair and does not depreciate in value,

Check that the Complex is adequately insured at all times so that the owners investment is not ever at risk,

Check that the owners, and their tenants, abide by the rules as determined by the owners of the complex,

On behalf of the Body Corporate, control, manage and administer through its appointed agents and employees:

The cleaning, maintenance, management and security of the Common Property.

The Insuring of the buildings against natural disasters,

The maintenance, management and improvement of the communal facilities.

The establishment of a fund for the repair, upkeep, control, management and administration of the Common Property by levying contributions on the owners in proportion to the quotas of their respective units.

The preparation and presentation of financial statements and reports to the Annual General Meeting. This entails: -

oAn itemized estimate on the anticipated income and expenses of the Body Corporate during the ensuing year.

oAn audited financial statement of the period under review.

Apr 2014 – 28 Feb 2019 - Malan Lourens Viljoen Ing Somerset West

PA / Paralegal to Director (Perm position)

Dictaphone / copy typing / Drafting all legal court documentation

Dictaphone / copy typing / Drafting Various Commercial Agreements

Dictaphone / copy typing / Drafting Deed of Sale Agreements

Dictaphone / copy typing / Drafting Loan Agreements / Acknowledgement of Debt Agreements

Attend and responsible for Directors incoming and outgoing e-mails

Account preparation. Debtor’s administration.

Working on Lexpro / Ms Word / Excel / Outlook / Internet

Liaising with Courts and Sheriffs department / Tracking Agencies / Correspondents

Responsible for Director’s diary management / Adhoc personal arrangements

Responsible for filing and diarizing all legal files

Screening of all incomings calls to the Director

General secretarial functions

Assisting receptionist in her absence

Feb 2013 – 31 Mar 2014 - Karel Brink Attorneys Strand

Office Management Assistant (Perm position)

Responsible for all incoming e-mails

Generating invoices

Debtor’s administration.

Drafting legal court documentation

Answering telephone and directing calls

Diary management for two attorneys

Working on LegalSuite / Ms Word / Excel / Outlook Express / Internet

Dictaphone typing

Seeing to the general smooth running of office –making office supplies arrangements; greeting visitors and providing general administrative support

Liaising with Sheriffs offices and Courts

Oct 2012 – 31 Jan 2013 –

Jordaan & Associates Attorneys Somerset West

Personal Assistant / Conveyancing typist (Temp position)

Assisting with general administration

Assisting with Litigation matters

Collections

General enquiries regarding matters

Worked on LegalSuite

Worked on L@Wactive

Seeing to general smooth running of the office

Assisting the Conveyancer with transfer process from receiving Deed of Sale to date of registration

Dealing with all parties involved with the transfer, Bond cancellation attorneys, Bond registration Attorneys, Banks, Municipalities etc

Receiving Title Deeds and distribution thereof

Assisting receptionist in her absence

Ordering of stationery

Collecting of post

Serving and filling documents at attorneys and Court

Jan 2008 to Sep 2009 - Rola Motors Strand

Service Advisor - Mercedes Benz; Mitsubishi; Jeep/Dodge/Chrysler (Permanent)

Receiving customers and taking down additional work

Communicating with clients regarding service and repairs on their respective vehicles.

Discussing payment details and ensuring prompt payment

Handling customer queries, complaints, breakdown calls and servicing details

Placing orders for spare parts and following up on orders and deliveries

Handling cash outstanding and parts accounts

Organizing and managing service process

Jan 2007 to Jan 2008 - Honda Helderberg Wing Somerset West

Service Advisor Honda Outboard Motors and Honda Motorcycles (Permanent)

Taking reservations for product servicing and repairs, making sure operation runs smoothly

Making out orders for additional work to be done to vehicles.

Opening job cards for various clients to distribute to workshop

Communicating with clients regarding service and repairs

Placing orders for spare parts and following up on orders and deliveries

Invoicing of job cards.

Discussing payment details and ensuring prompt payment

Handling customer queries/complaints

Oct 2006 to Des 2006 - Honda Auto Helderberg - Somerset West,

Stock Controller - Honda New and Used cars (Permanent)

Invoicing deals

All administrative duties revolving around the invoicing of a deal

Making out orders for additional work to be done to vehicles.

Invoicing all orders

Arranging Licensing and registration of vehicles

Creating stock files for all vehicles

Taking delivery of all new vehicles

Arranging the Pre Delivery Inspections.

Jan 2005 to Sep 2006 Blue Reef Properties Strand

Property Consultant (Permanent)

Selling of Properties

Property evaluations.

Liaising with Developers.

Marketing

General administration

Jan 2003 to Sep 2004 - Thrifty Car Rental Bur Dubai, UAE

Sales Executive/ counter sales (Contract)

Handling Car Rental Contracts

Costing of contracts

Taking payment either cash or card.

Sending vehicles which are damaged or needs repair/Servicing to depot

Generating quotations

Counter Sales

Checking availability of vehicles at other stations

Checking vehicles in and out

Handling queries, complaints, and day to day administrative work.

Filing of contracts

Oct 2001 to Nov 2002 - Land Rover Stellenbosch

Parts Clark/Service Advisor (Permanent)

Administration work for the parts department

Stock control

Distributing necessary parts to technicians

Ordering of Parts and Accessories

Handling telephone queries for parts prices

Queries on prices for Land Rover (Brand) accessories

Follow-up for availability and delivery of parts from head office

Taking reservations for car servicing and repairs, making sure operation runs smoothly

Placing orders for spare parts and following up on orders and deliveries

Opening job cards for various clients to distribute to workshop

Supplying details for various jobs

Distributing cars for extra work needed by alternate companies, ensuring deliveries and collection from these companies

Handling customer queries, complaints, breakdown calls, and generating quotations

Organizing car collections and deliveries on a daily basis

Communicating with clients regarding service and repairs on their respective vehicles.

Ensuring customer satisfaction by performance follow-up calls within 72 hours of their visit to the dealership

Communication with clients regarding work done, explaining all repairs and service details to the client.

Discussing payment details and ensuring prompt payment

July 2000 to July 2001 - Drs. De Villiers&Visser Somerset West

Receptionist (Temp)

Answering small switchboard.

General administrative duties.

Opening New files for patients.

Making appointments for both doctors’ rooms.

Liaising with patients

Ensuring doctors appointments are organized in a suitable and efficient manner

Ensuring doctor’s rooms and all equipment are kept sterilized and hygienic

Making appointments for patients who need hospitalization.

March 2000 to July 2000 - Luckhoff Attorney’s Bellville

Receptionist (Temp)

Making consultations appointment.

Administrative duties.

Typing

Filing

Education:

Academy of Learning Somerset west

Receptionist Certificate 2002

South African Law School Cape Town

National Certificate: Paralegal Practice 2011

Reference:

1. Wim van Rensburg 2. Sumien Ferreira

(Dealer Principal) (Conveyancer)

Rola Motors Jordaan & Ferreira Attorneys

082-******* 021-******* or 082*******

ac9odt@r.postjobfree.com

3. Karel Brink 4. Thys Lourens

Karel Brink Attorneys Malan Lourens Viljoen Inc

021-***-**** 021-******* /ac9odt@r.postjobfree.com ac9odt@r.postjobfree.com



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