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Administrative Assistant Executive

Tampa Bay, Florida, United States
June 26, 2019

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Cell: 813-***-****


Fifteen years administrative experience in corporate environments: financial services, criminal court administration and legal / Business Management degree / Self-Employed Freelance Artist / Computer proficiency: Excel, Word, Publisher, Outlook & PowerPoint


Owner/Freelance Artist (Beauty Services) Tampa Beauty Group (Lutz, FL)

Jan '08 – present

*Mobile Hair/MakeUp Services for Weddings

*Promotion of company/artists; design & maintenance of two websites

*Supervision/training/coordination of artists

*Administrative/accounting/payroll/scheduling of multiple artists/weddings

*Salon services include wedding trials, makeup, hair color and cuts

Marketing Manager for Independent Broker Marcus & Millichap (Tampa, FL)

Jan '06 – Sep ‘07

*Designed marketing materials including brochures, postcards, letters and proposal packages to promote each new listing

*Assisted in the aesthetic development and workings of company website including maintenance/tracking of statistics and inquiries

*Regular event coordination as a part of public relations campaign

*Executive Assistant duties (secondary role) including travel arrangements, scheduling meetings, networking functions and correspondence

Hearing Coordinator (Foreclosures) Shapiro & Fishman (Tampa, FL)

Oct '04 – Aug ‘05

*Scheduling and notation of foreclosure hearings for five attorneys

*Maintenance of judge’s requirements for all Florida counties

*Preparation of court filings and mortgage payment detail documentation

*Requisition/tracking of V.A. loan liquidation appraisals

*Preparation of H.U.D. Occupancy packages

Court Monitor (Criminal division) Old City Hall (Toronto, Canada)

Feb '03 – Aug ‘04

*Recording verbatim court proceedings using specialized equipment

*Completion of logs, indexing and filing for efficient retrieval of recordings

*Transcription of proceedings, invoicing and collection of receivables

*Advanced level of knowledge of legal/technical/medical terminology

Pension Fund Manager (Milwaukee Employees’ Plan) Security First Group (Los Angeles, CA)

Jun ’97 - Jun ’99

*Supervisory role, responsible complete financial operations/reporting of $285M in assets in City of Milwaukee retirement plan

*Analysis and reconciliation, subsequent of monthly/quarterly/annual accounting reports reviewed by the City’s Board of Directors

*Auditing of large worksheets containing linked financial/employee data

*Supervisor to full-time administrative assistant and audit clerk

*Control and reporting of time-sensitive daily fund trading

*Drafting and distribution of correspondence on all plan issues to upper-level internal and plan-specific customers

*Responsible for the reconciliation/disbursement of 900 monthly plan participant checks and subsequent inquiries

*All correspondence and phone communication regarding Plan activity

Valuation Administrator (Pension Consultants) Louis Kravitz & Associates (Los Angeles, CA)

Nov ’94 - Jun ’97

*Daily reconciliation and analysis of multiple plans’ trading activity

*Time-sensitive data entry of individual prices and calculation of multiple plan end-values

*Client and participant telephone interface on day-to-day issues and inquiries

*Creation of loan schedules/documents and benefit payments using merge documents and spreadsheets and database software

*Preparation of government forms and submission to IRS

Trust Administrator (Pension Consultants) TRI-AD Actuaries, Inc. (Escondido, CA)

Jan ’92 - Oct ’94

*Trust account reconciliation and calculation of gains/losses

*Sole administrative support to three plan consultants

*Coordination, scheduling, and presentation of monthly enrollment meetings

*Creation of new filing system for 200 plan accounts

*Preparation and submission of government tax forms and reports

Reconciliation Clerk (Trust/Financial Services) CalTrust (Costa Mesa, CA)

Jan ’91 - Dec ’91

*Reconciliation and research of lengthy discrepancy report, generated monthly

*Researching discrepancies, resolving them and troubleshooting processes

*Second point-person for accounting and payroll reconciliation

Administrative Assistant (Pension Consultants) Seefeldt & Associates (San Diego, CA)

Jan ’87 – Aug ‘90

*Administrative support to a pension consultant and the owner of company

*Preparation of correspondence, merge/mail of plan documents, new plan set-up and maintenance of plan contacts’ database

*Sorting, opening of mail and filing of all office correspondence

*Front desk reception duties on as-needed basis

EDUCATION Bachelor of Science in Business Administration/Management

Graduated 1990 San Diego State University - San Diego, California

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