KONDAYATH SANKARAN RAJESH

General Office Administration

Mob: 984**-***** / 984**-*****

Notice Period: One Month

Email: ac9lx1@r.postjobfree.com LinkedIn: https://www.linkedin.com/in/kondayath-sankaran-rajesh-9304b940

Seeking Senior Level assignments in General Office Administration & Operations with 25+ years of overall experience, ability to master a situation quickly, proficiency in supporting and sustaining a positive working environment

Professional Summary

25+ years of rich experience in the field of General Office Administration & Operations

Currently employed with Sify Technologies Limited as Associate Admin

Working as a backend office function for construction of our multistoried data base centre

Setting up of new standards in the field of Admin & facility management

Provided assistance to 45 Radio Stations Admin executives in their day to day affairs

Maintaining General office administration like Housekeeping, pest control, hygiene, electrical and mechanical, minor repairs (carpentry, masonry, furniture etc.,)

Booking hotels for National Sales meeting, arranging accommodations for the employees & for any specific requirements and follow up

Handling vendor’s bills, employee’s reimbursement bills and forward only authorized bills to Finance department for payment

Maintenance of Office equipments & taking care of AMC of A/Cs, Computers, Printers & DG sets

Maintenance of fuel for all company vehicles & monitoring the fuel consumption

Delivering group presentations, attending sales employee’s feedback meetings and providing resolutions

Liaison work with Government officials, banks & Advocates in related works

Accounting for Cheque returns of Customers, intimating the Stations/branches to follow up and initiating legal action against default clients through Advocates & filing cases under Section 138

Appeared for 50 + Court Cases hearing, regarding the legal cases initiated by the Sun TV - Suryan FM

Liaison work with Police in connection with finding out the default customers who got absconded

Professional Experience

ASSOCIATE (ADMIN) – SIFY TECHNOLOGIES LIMITED – Sep 18 to present

Working as Backend office function for Construction of our Multistoried Data Base Centre

Liaison work with Vendors and Govt. officials if required

Visiting our IT Park site whenever required

Obtaining quotation from vendors in connection with Printing, Stationary & HK materials

Maintenance of all documents and records

Taking care of payments of all vendor’s bills, making entry in Oracle, ensure control and timely payment of the same after approval of the competent authority

ASSOCIATE - SHREE DIAGNOSTICS - Mar 18 to Sep 18

Assisting my Cousin in all possible ways of, negotiating with other labs, approaching Doctors, billing, attending telephone calls and maintenance of cash

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SENIOR MANAGER – ADMIN – DEEPAM ROADWAYS - Aug 17 to Feb 18

Maintenance of fuel for all company vehicles & monitoring the fuel consumption

Maintenance of office equipment & taking care of AMC of Computers, Printers & DG sets

Co-ordination with clients & ensure of timely dispatch of goods & assigning schedules to drivers accordingly

Maintenance of Cash book, handling imp rest and liaison work with Bank

Keeping details of all petty cash expenses with proper approvals

Booking of Air & train tickets of personnel & arranging for accommodation

Co-ordination with dealers in purchasing of heavy vehicles & obtaining quotation

Scrutinizing all bills related to Lease/Rental, Electricity, Travel, Transport, Business development, Telephone, Tea & Snacks, Stationary & Printing, Courier

SENIOR MANAGER – ACCTS. & CO-ORD. KAL RADIO LIMITED – SURYAN FM – Apr 12 to Jul 17

Monitoring Collection performance, reconciling debtors accounts PAN India

Interacting with clients through mails & phone for balance confirmation periodically

Monthly reports downloading from SAP of PAN India and forwarding

Delivering group presentations, attending sales employee feedback meetings and providing resolutions

Periodical con-call with the Stations for getting updates on the over dues and follow ups

Accounting for Cheque returns from Customers and intimating the Stations and follow up

Initiating action for issuing legal notice to the default clients before filing of case and co-coordinating with the Lawyers for filing cases under Section 138

Appearing for Court Cases hearing, regarding the legal cases initiated by the Company

Liaison work with Police in connection with finding out the default customers who got absconded

Maintaining confidentiality in all aspects of the Company and Company’s partners, suppliers, employees and team members in accordance with the legal & company policy rules & regulation

MANAGER – ADMINISTRATION – KAL RADIO LIMITED - SURYAN FM – Sep 08 to Mar 12

Monitoring the expenses of all Stations and initiates cost saving

Maintaining General office administration like Housekeeping, pest control, hygiene, electrical and mechanical, minor repairs (carpentry, masonry, furniture etc.,)

Booking hotels for National Sales meeting, arranging for any specific requirements, Food and Beverages, venue payments and follow up

Arranging for accommodations for the employees, guest house & hotel bookings and maintaining the guest houses management

Handling vendor’s bills and forward only authorized bills to Finance department for payment

Vendor contract, renewal of contract, AMC of contracts, bills verification, bills certification & follow up

Handling employee’s expenses, bills reimbursements and office expenses for Pan India

Working towards maintenance of facility premises by supervision of housekeeping work

Taking care of AMC of all electronic equipment and responsible for paying insurance for all Stations for vehicles & maintaining inventory of all assets stock

MIS & Reporting – Regular MIS & reporting to the management on the departmental expenses

Procurement & vendor management – Profitable, efficient and transparent dealing with vendors; effective negotiations and procurement within company policies and processes

Providing assistance to all Admin Executives and ensure smooth functions across India

Maintaining proper record of company assets issued to all Branches of Radio Stations and ensure accountability

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EXECUTIVE ADMIN & COMMUNICATION – BAYER PHARMACEUTICALS P LIMITED – Nov 06 to Jul 08

Tracking, checking, compiling, consolidating sales / administrative data, reports and returns of Business Officers / Business Executives / Area Business Managers / All C & Fa’s

Keeping live touch with Senior Regional Business Manager & Regional Business Manager and taking instructions while they are away from the office

Handling all HR issues of our Business Officer’s/Business Executive’s & Area Business Manager’s

Coordinating with all C & Fa’s for stock transfer from Factory

Accountable for:

-Tender enquires & quotations

-Facility Management for Sr. RBM, RBM & other high officials of Head office on their tour

-Calculating LOP

-Re-directing the letter correspondence / messages received from Head office in connection with sales data to Business officers, Business executives & Area Business Managers

-Forwarding the medicine samples, kits, books, broachers to BO’s / BE’s & ABM’s

ASSOCIATE ADMIN, ACCOUNTS & PRODUCTION – SIFY LIMITED Feb 05 to Nov 06

Scrutinizing all invoice claim bills, payment bills & handling imp rest

Handling stocks of Sify Limited & sending to various regions – Forum division

Accountable for maintenance of Inventory in Forum package

Preparing invoices, purchase order in ORACLE Language & co-coordinating with vendors in connection with purchase

Previous Assignments

EXECUTIVE – STORES & OPERATIONS – AIWO LIMITED (STERLING GROUP OF COMPANIES) - Apr 04 to Feb 05

ASSISTANT MANAGER – COORDINATION – SREE GOKULAM CHITS & FINANCE CO. P. LTD. – May 93 to Apr 04

Academic Credentials

M.B.A. (Finance & Hotel Management) from Annamalai University

B.Sc., (Mathematics) from University of Madras

Diploma in RDBMS ORACLE V 7.1

Working Knowledge in MS OFFICE, ORACLE V 12 & SAP

Personal Dossier

Date of Birth: 29th of April 1972

Gender Male

Marital Status Married

Address Plot No.77, S3, Ekadantha flats, 2nd floor, Balaji Nagar 2nd Street,

Alwarthiru Nagar, Chennai 600 087. TN, INDIA

Linguistic Abilities English, Tamil & Malayalam

Reference On request

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