Administrative/Bookkeeping/Program Management/Event Specialist

Dana Dawson 405-***-****

******.*****@*****.***

Professional Profile

Creative and business-driven professional with years of progressive experience across a broad range of corporate segments. Skilled in developing and implementing policies, procedures and marketing initiatives. Areas of expertise include:

• Event Management

• Project Management

• Direct Marketing

• Budgeting/Accounting

• Contract Negotiation

• Communications/Strategic Business

Planning

Professional Experience

Toyota Motor Manufacturing

2016-2019

Bodyweld Team Member

Responsibilities:

• Final weld repair on the rear suspension member of Camry and Lexus model cars

• Pick up and unload complete rear suspension parts, transport to paint system using tugger and forklift truck machinery

• Member of WIIT (Women Influencing and Impacting Toyota), member of Body Operations EWT (Empowering Women Together)

South Carolina Hydrogen and Fuel Cell Alliance/Fuel Cell Seminar 2011-2016

Program Specialist / Accounting Assistant

Responsibilities:

• Execute quarterly budgets/forecasts reports with the Executive Director

• Generate all invoices and payment records.

• Assist with all project funds and audits.

• Compute employee hours for payroll using QuickBooks

• Schedule and attend Board Meetings, record meeting minutes and compile all associated files. Assist in the development of all Board Meeting related materials.

• Organize and maintain shared contact lists, databases and office references

Dana Dawson•405-***-****•******.*****@*****.***

Fuel Cell Seminar

2011-2016

Program Manager / Accounting Assistant

Responsibilities:

• Find and procure venue contracts for the annual Fuel Cell Seminar & Energy Exposition, an annual international conference. This conference is held in a different, bidding state each year. My team managed this conference for five successful years.

• Manage quarterly budgets/forecasts using QuickBooks

• Lead and work closely with a dispersed team of 20 international members

(Program Committee) to support the technical program. This included creating the track session topics, program guide development and abstract management.

• Develop marketing strategies to increase awareness of upcoming events, including targeted, weekly email blasts, creating flyers and newsletters, and securing media agreements. Constantly improve appearance of website using Word Press

• Exhibit hall management, including sales, invoicing and payments, exposition layout, shipments, exhibitor prospectus and liaison for all other exhibitor matters

• Serve as lead liaison with registration services, catering, audiovisual, and housing

• Lead on conference communication efforts including email blasts, sales calls, Memorandum of Understanding agreements, VISA letters, sponsorship, and media using Constant Contact and Salesforce

• Find and procure reception venues. Lead on food and beverage planning, entertainment, transportation and budgeting

• Assist with the organization of special events, such as Tours, Ride & Drives, and award functions

• Maintain website and weekly updates, as well as end of the year reporting to a governing Board of Directors using PowerPoint South Carolina Department of Education, Columbia, SC 2010 – 2011

Director Support / Accounting Assistant

Responsibilities:

• Maintain current report of the budget using Excel and QuickBooks

• Receive, prioritize, and process incoming mail, visitors, and phone calls

• Key correspondence and other related documents for the Career and Technology Department, and work-based activities using various software packages

• Generate and share weekly itineraries and monthly updates for all Education Associates and their assistants, using Outlook and Constant Contact

• Coordinate and compile statistical and narrative reports. Receive, audit, and monitor incoming reports for consistent data input and output

• Key and assemble PowerPoint slides and binders for presentations and meetings

Dana Dawson•405-***-****•******.*****@*****.***

• Maintain records, complete correspondence and mailings, coordinate all meetings, reimbursement requests and travel arrangements for the CATE Director

• Perform general office management duties and other secretarial-related duties as required by the Director and the Education Associates NIAutowindow Systems Inc., Lexington, KY

2006-2008

Shipping and Receiving Administrative Assistant

Responsibilities:

• Calculate and record weekly forecasts and sales orders from customers; input these numbers on running spreadsheets and in the computer system, Vantage

• Obtain, record, and file production order sheets

• Close out jobs from the previous week and release new jobs

• Assist shipping and receiving manager with all other tasks Amazon.com/Integrity Staffing Solutions, Lexington, KY 2003-2005

HR Assistant/Compliance Specialist/On-Site Coordinator Responsibilities:

• Assist with recruiting during peak season, including scheduling, confirming and conducting daily interviews

• Input and update applicant paperwork into PeopleSoft system for processing

• Conduct orientations for new employees

• Gather and input time for payroll using QuickBooks

• Complete daily attendance and performance reviews

• Settle disputes among employees, managers, etc. Terminate employees as needed

• Assist HR Manager with all other tasks

Technical Skills

Adobe, Microsoft Office (Word, Excel, PowerPoint, Outlook), Oasis, QuickBooks, Word Press, Constant Contact, Salesforce, Windows 10, Square Space, PeopleSoft, Vantage Education

Bluegrass Community and Technical College, Lexington, KY {2002-2004}

- Associates in Business Management and Accounting References

References are available upon request.

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