Data Entry Administrative Assistant

CHARLOTTE C. MITCHELL

P.O. Box ******, Houston, TX 77215

832-***-**** *******@*****.***

CAREER OBJECTIVE

I am seeking a position which will afford me the opportunity to utilize my extensive experience in handling confidential information, office practices and procedures, and excellent data entry and verbal and written communication skills.

EDUCATION:

Navasota High School, Navasota, Texas (Graduated 1977)

SKILLS:

MS Word, Excel, Outlook, Data Entry (12000 kph), Type 60 wpm, 10-Key (9080 kph),

TxEIS, TREx, Raiser’s Edge, Ultipro, Legiant Time Card, Adm 70, Keller’s Log Checker, Internet and Intranet.

EXPERIENCE:

COMPLIANCE DATA SPECIALIST 7/2010 – 1/2019

Southwest Schools (Charter School) District, Houston, TX

Compiled student bus rider rosters and maintained records using Excel.

Monitored student Metro bus card usage, loaded funds, and requested refunds accordingly. Provided weekly updates to department supervisor and principals.

Picked up, verified and recorded campus activity fund money and child nutrition funds.

Coordinated student field trip travel, created applicable forms and assisted in writing student travel policies and procedures. Obtained bus (transportation) quotes for student travel, approved and confirmed transportation vendor. Received and verified incoming vendor invoices and created logs (Excel).

Entered grades in TxEIS database to generate student report cards, transcripts and withdrawals.

Fulfilled requests for transcripts and records via TREx (Texas Record Exchange).

Communicated via telephone and email with faculty, staff, students, administrators and parents and resolved problems concerning transportation, enrollment, records, etc.

Other duties consisted of recording minutes for Board meetings, copy, fax, and email correspondence. Relieved switchboard/front desk receptionist.

ADMINISTRATIVE ASSISTANT (Contract via Pro Staff) 08/2008 - 2/2009

Atco Rubber Company

Administered inventory reports and count sheets

Adjusted employee time punches for accuracy and corrected payroll check shortages and erroneous overages for 42 plant employees and 2 tractor drivers. Processed weekly payroll checks and direct deposit advises and reports.

Verified Employment and processed new hires.

Purchased office supplies and equipment for the plant.

Processed invoices and maintained files for same.

Revised the Policy and Procedures Manual.

Screened calls and greeted visitors.

RECEPTIONIST/ADM. ASSISTANT (Contract via Garnet Associates) 03/2007 - 7/2008

Cheniere Energy

Screened calls, received visitors, and sorted mail and packages.

Pinnacle Financial

Assisted Human Resource Director in re-organizing files and completing Employment Verifications and Eligibility documents.

The Menil Collection

Sorted and opened mail and recouped $5,000 in donations. Updated and maintained membership information (data entry) and audited inactive records in Raiser’s Edge database and Excel.

OFFICE MANAGER 1/1996 – 2/2007

Sherman Clinic, Houston TX

Provided support for two psychologists and one marriage and family therapist.

Interviewed, trained and supervised the office receptionist.

Maintained daily accounting records, bank deposits and patient overpayments.

Payroll certifications, typed appeal letters and patient invoices.

Scheduled appointments, received co-pays, verified benefits, & obtained precertification.

Filed insurance claims for payment (including Medicare).

Maintained office supplies and equipment.

References will be provided upon request.

Contact this candidate