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Administrative Assistant Data Entry

Monroe Township, New Jersey, 08831, United States
May 15, 2019

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Lisa Ross

*** ********** ****

Monroe, NJ *****

732-***-**** (cell)

609-***-**** (home)

Work Experience:

Animal Supply Company - Monroe, NJ 1/17-8/18

Transportation Administrative Assistant – Northeast Region

Maintain front lobby

Batch orders for warehouse during the day

Assist Branch Manager with policy, procedures and any other changes to facility

Assist in safety issues in the warehouse and office

Assist Managers in everyday tasks including HR tasks

Stamp and code invoices to be sent to Corporate

Collect daily routes for next day deliveries

Process monthly consolidation report for company expenses

Process and code expense reports for Corporate

Order supplies for warehouse and office

Take minutes to meeting when necessary

Interface with outside vendors as necessary to resolve any issues

Copy and scan documents when needed

Stamp & code invoices for payment to send to Corporate for payment

On board and off boarding of employees

Submit I-9's electronically

Excell Brands, LLC – Princeton, NJ 6/16-11/16

Administrative Assistant - Shipping

Inputted sales orders into Quickbooks for processing

Tracked orders through Quickbooks

Took care of shipping documents

Answered phones from clients and trucking companies

Filed orders after billing

Follows up with warehouse on status of orders

The Green Group – Woodbridge, NJ 01/16-6/16

Administrative Assistant

Assists with special projects on an as needed basis

Assists the administrative team with daily workflow

Strong attention to detail, proofreading and problem-solving skills

Ability to prioritize multiple assignments, manage interruptions and shift priorities with ease

Draft, edit and update client proposals and engagement letters

Document management: scan and maintain client database

Allied Fitting – Monroe, NJ 08/15-11/15

Administrative Assistant

Managed inbound and outbound calls

Prepared Bills of Lading

Signed out truck drivers for their pickup

Data Entry in various software systems

Billed all shipping orders

Continental Logistics – Edison, NJ 04/15-7/15

Clerical/ Billing Assistant

Answered all incoming calls

Made outbound calls as needed

Data entry in various software systems

Processed invoices & matched bills of ladings to invoices

Crate & Barrel – Monroe, NJ (Seasonal) 11/14- 12/14

HR Assistant

Assisted with payroll, shipping and receiving, bills of lading

Completed all filing and data entry

Communicated with warehouse associates on deliveries

Expertplan, Inc. – East Windsor, NJ 01/09 - 4/11

Administrative Coordinator/Office Manager

·Handled phones, act as first point of contact for calls routed to the operator, also answer CEO's overflow, assist Chief Administrative Officer and Sr. Accounting Director as needed

·Office supplies - Ordered and maintain stock of supplies. Reviewed bills for accuracy

·Office equipment - Handled all telephone, printer, copier and fax issues

·Ordered lunches for meetings, which includes order, setup, cleanup

·Maintained files - electronically and paper

·Mail - distribute, process all outgoing mail including regular, Fed Ex, and UPS

·Maintained Boardroom calendar and schedule

·Prepared, copy and bind all Board Meeting presentations as well as other presentations as needed

·Main contact for building management-office inspections, repairs and closings

·Assist visitors and clients with directions and travel as necessary

·Notify staff of events, meeting and dress code policies via email

·Enter Sales data into commission tracking worksheet

·Posted all checks into Quickbooks accounting system

·Prepared expense reports as needed

·Assisted Sales as needed with presentations and projects

·Assisted other departments with administrative tasks as needed

Temporary Positions 1/07-7/08

·Compiled reports for CEO, Vice President, Assistant Vice President, Managers, Project Managers, Assistant Project Managers and Field Technicians

·Assisted homeowners from different states by providing specific details associated with their homes

·Attended monthly and weekly meetings with Project Managers and Field Technicians

·Inputted data relating to all Customer Service requests that were generated for the field

·Kept in constant contact with Field Technicians regarding their workload

Jean Philippe Fragrances/Interparfumes – Dayton, NJ 5/04-12/06

Administrative Assistant/Receptionist

·Prepared shipping schedule daily

·Maintained MSDS sheets for inventory in warehouse

·Prepared freight bills for payment for our New York Office

·Matched freight bills to corresponding bills of lading

·Followed up with clients regarding shipments

·Answered busy switchboard

·Greeted visitors

·Incoming and outgoing mail

·Filed freight bills

Education: Secretarial Science, The Berkeley School of Business, Woodbridge, NJ

Computer Tech, Devry University, North Brunswick, NJ

Skills: Microsoft Word and Excel, Powerpoint, Publisher, Outlook, Lotus Notes, Lotus 123, Adobe Acrobat, Filmmaker Pro, QuatroPro, QuickBooks, ProSystem fx Scan Workstation, ProSystem fx Import Assistant, ScanAll Pro, 1099-Etc for 2015, AS400

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