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Personal assistant, office manager, programme coordinator

Location:
Carolina, Mpumalanga, South Africa
Salary:
20000.00
Posted:
May 11, 2019

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Resume:

CURRICULUM VITAE

SUANN BRUCE

PERSONAL DETAILS

SURNAME : Krüger (previously Bruce)

FIRST NAME : Suann Elizabeth

IDENTITY NUMBER : 641***-****-** 2

MARITAL STATUS : Single

NATIONALITY : South African

STREET ADDRESS : 37 Coetzee Str, Carolina, Mpumalanga

POSTAL ADDRESS : P.O. Box 1274, Carolina, 1185

TELEPHONE : (cell) 078-***-****

E-MAIL : ac9csq@r.postjobfree.com

TRANSPORT : OWN CAR

EDUCATIONAL QUALIFICATIONS

Last School Attended : Lowveld High School, Nelspruit

Highest Standard Passed : Matric 1982

Subjects : English, Afrikaans, Science, Geography, Biology,

Mathematics

WORK EXPERIENCE

1.

Company : du PreexPharmacy, Carolina (31 Aug 2018 - 22 Sept 2018)

Position : Assistant - Part-time position

Duties : Attending to customers, phone calls,

Loading of invoices onto system, filing

Receive deliveries - check prices, price items & pack out onto racks

Attending to till, accepting payments of accounts

2.

Company : Bekker Vervoer, Carolina (February 2017 - present)

Position : Office Manager - Part-time position

Duties : All general office administration, phone calls, emails

Attending to quotes & Invoices, Payments

Arrange couriers - deliveries & collections

Arrange placement of Adverts

3.

Company : Right to Care, Centurion & Westdene, JHB (September 2014 – January 2017)

Reason for leaving: Relocated

Position : Snr Research Administrator & Personal Assistant for Head of Research

Duties : All Filing and general office administration, load performance appraisals

Attending to leave forms, timesheets & project timesheets,

Relieve at Reception & Switchboard

Arrange all meetings/meeting rooms, attend to minutes, arrange catering, arrange travel & accommodation (also did this for the TB department’s meetings at the Centurion office)

Assisted in coordinating submissions & arrangements for TB conference held in Cape Town, 2015/6

Arrange ads for new positions/vacancies for department, conduct & coordinate interviews with HR, liaise with HR for new recruit/staff member, orientate new staff members, be liaison person between department staff & HR for all matters,

Compile document’s/reports for meetings

Attend to computer/office problems for department, attend to all maintenance,

Attend to all procurement (ordering & distributing of all medical supplies/equipment, Tagging of equipment),

Keep manager’s CV updated regarding publications & abstracts

Organizing & maintaining manager’s diary

Perform board secretary duties for the Scientific advisory committee for the Research Unit

Assist manager with presentations, also compile presentations

Apply for CPD points with CPD office

Arrange training for Department; arrange & coordinate GCP training for All staff within company as well as external staff

Assist researcher with publication of papers via pubmed & internet

Assist researcher with uploading data onto NRF website

Keep Regulatory files updated, Keep study files for auditing purposes

Prepare & submit ethics & other regulatory applications/reports for research projects

Health & Safety Officer at Centurion Office

4.

Company : Right to Care, Westdene JHB (October 2010 – August 2014)

Position : Programme Coordinator for Cervical Cancer Department & Personal Assistant to Department Manager

Duties : All Filing and general office administration, load performance appraisals

Attending to leave forms, timesheets & project timesheets,

Relieve at Reception / Switchboard

Compile monthly & quarterly reports of all sites for Programme Manager & for Management, Assist with strategic planning

Arrange all meetings/meeting rooms, attend to minutes/schedules, arrange catering, arrange travel & accommodation,

Arrange ads for new positions/vacancies for department, conduct & coordinate interviews with HR, liaise with HR for new recruit/staff member, orientate new staff members, be liaison person between department staff & HR for all matters,

Attend to computer/camera/office problems for department, attend to all maintenance,

Coordinated all the Cervical Cancer Departments at sites at all times

Work on data log for Vicar Study, adding & editing where necessary and use information from data log for meeting to follow up on patients progress

Attend to all budgeting for Programme Manager,

Attend to all procurement (ordering & distributing of all medical supplies/equipment, tagging of equipment),

Assist with updating of Regulatory files for auditing purposes

Assist doctors with presentations, also compile presentations

Assist doctor with liaising of all implementation at sites

Assist doctor with site visits for quality assurance purposes & coordinate site visits for nurses

Apply for CPD points with CPD office

Arrange training for nurses & doctors, set up training manuals (dvd’s, booklets, files)

Assist researcher with publication of papers via pubmed & internet

Assist researcher with compiling, editing & the submission of grants/proposals

Assist researcher with uploading data onto NRF website

Assist with obtaining all necessary documentation for protocol and for auditing of researches

Fire Marshall for JHB office

5.

Company : Right to Care, Westdene JHB (May 2009 – September 2010)

Position : Finance Administrator and Budget & Procurement officer for Cervical Cancer & relief Programme Coordinator for Cervical Cancer Department

and (HR Assistant – part time for 5 months)

Duties : Filing, attending to leave forms & time sheets, Edit & Update Staff List

Check Payroll, Audit Leave forms, Relieve at Reception/switchboard,

Check that new applications are complete, attend to medical, disability & pension funds, General office Administration,

Relieve PA for Programme Manager in Cervical Cancer Dept (arrange meetings/meeting rooms, general admin duties, minutes/schedules, arrange catering, arrange travel & accommodation, update reports, assist new staff members, arrange training for nurses & doctors at Head office, coordinate cervical cancer sites)

Attend to all budgeting for Cervical Cancer Programme Manager, Attend to all procurement (ordering & distributing of all medical supplies/equipment, tagging of equipment)

attending to computer/camera/office problems for department, attend to all maintenance, filing of Consents),

Assisting with budgeting & planning (Spreadsheets, encoding, input into Pastel, balancing, checking, payment of invoices, activating codes in pastel, attending to contracts – checking, Variance reports (compiling & distributing), check budgeting spreadsheets,

Attend to Board Packs, assist Board Secretary with all duties, arrange meetings, ensure catering & venue in order,

6.

Company : Advocate Francois Slabbert (5 December 2008 – 31 March 2009)

Reason for leaving: Retrenched

Position : Personal Assistant / Office Manager / Secretary

Duties : General office administration (running of office),

Switchboard & Reception, Diary management for manager, Liaise with clients, Filing, Dictaphone Typing, All Procurement, Drafting Contracts, General bookkeeping

7.

Company : RC Christie Inc. (Edenvale office) (February 2008 to November 2008)

and Christie de Beer Attorneys (Pretoria office)

Reason for leaving: Retrenchment imminent

Position : Legal Secretary / Admin Assistant / PA / Office Manager

Duties : General Office work, Switchboard &Reception, Liaise with clients, Filing,

Dictaphone Typing, Attend to Interest Calculations, Attend to queries, Procurement, Drafting Contracts, Attend to Petty Cash,

Diary management for Manager, Processing of Fees

Worked in both Edenvale & Pretoria offices. Managed and assisted in both offices, including managing the Pretoria office

8.

Company : JG Horn Inc (16 February 2006 to February 2008)

Reason for leaving: Retrenched imminent

Position : Conveyancing/Legal Secretary

Duties : Liaise with clients, Switchboard & Reception, Typing, Filing, General office work, All Transfers and Bonds, Train Assistants & Juniors, Drafting

Contracts, Processing of Fees, Attend to accounts for clients & queries

9.

Company : Van Heerden van Staden

(Temporary position – September 2005 to 15 February 2006)

Position : Conveyancing/Legal Secretary

Duties : Switchboard & Reception, Liaise with clients, Typing, Filing,

General office work, Attend to accounts for clients & queries, Processing of

Fees, All Transfers & Bonds, Draft Contracts

10.

Company : Tim Du Toit Inc.

(Temporary position - May 2005 to August 2005)

Position : Conveyancing/Legal Secretary

Duties : Switchboard & Reception, Typing, Filing, General office work,

Diary management for Manager, Processing of fees, Bonds, Liaise with clients

11.

Company : Hack, Stupel & Ross (2001 to April 2005)

Position : Conveyancing/Legal Secretary and PA to Public Notary/Conveyancer

Duties : Liaise with clients, Diary management for Manager, Switchboard & Reception, Typing, Filing, General office work, Attend to computer

Maintenance, Attend to accounts for clients & queries, Drafting Contracts &

Notarial documents, Processing of Fees, All Transfers & bonds,

12.

Company : Matlala Inc (1999 to 2001)

Position : Conveyancing/Legal Secretary

Duties : Liaise with clients, Switchboard & Reception, Typing, Filing,

Diary management for Manager, General office work,

Attend to computer maintenances, Attend to accounts for clients,

Assist Junior Secretaries with their duties, Drafting contracts, All Transfers & Bonds

13.

Company : Truter & Wessels Attorneys (1995 to 1999)

Position : Conveyancing/Legal Secretary

Duties : Liaise with clients, Switchboard & Reception, Typing, Filing,

General office work, Attend to computer maintenances, Attend to accounts for clients, All Transfers & Bonds, Attend to Notarial documents/contracts

14.

Company : MacRobert Attorneys (1991 to 1995)

Position : Legal Secretary / clerk

Duties : Switchboard & Reception, Liaise with clients, Typing, Filing,

General office work, Attend to accounts for clients, Attend to diary All Transfers & Bonds

15.

Company : First National Bank (1984 to 1990)

Position : Bank Clerk

Duties : General Office Work, Ledgers, Teller, Savings and Enquiries, Fixed deposit Waste department (processing), Securities, Managerial, Balancing clerk, Worked at agencies as Teller, Attended to Office back-ups, Switchboard,

Customer service, Relieve assistant accountant, Train junior staff in processing department.

16.

Company : HF Verwoerd Hospital (Temporary – January to December 1983)

Position : Clerk for Occupational Therapy Department

Duties : Switchboard, All Procurement, Filing, General office work, Stock Taking, Minute taking of general meetings

PUBLICATIONS AS CO-AUTHOR IN DHET RECOGNISED PEER REVIEWED ARTICLES

1.Schnippel K, Lince-Deroche N, van den Handel T, Molefi S, Bruce S, Firnhaber C. Cost evaluation of reproductive and primary health care mobile service delivery for women in two rural districts in South Africa. PLoS One. 2015 Mar 9;10(3):e0119236. doi: 10.1371/journal.pone.0119236. eCollection 2015.PMID:25751528

2.Carla J. Chibwesa, Bridgette Goeieman, Simon Levin, Masangu Mulongo, Mark Faesen, Suann Bruce, Avril Swarts, Sibongile Ramotshela, Sophie Williams, Ntombiyenkosi Rakhombe, Pamela MMichelo, Cynthia Firnhaber. Right to Care’s Cervical Cancer Prevention Program: Expanding Access to Prevent Cervical Cancer Deaths in South Africa. AIDS Journal [in print]

COURSES Attended:

While working for First National Bank:

Ghost Convey & Legal Suite, FNB computer package, FNB Home Loans, Savings & Enquiries, Securities, Fixed Deposits, Balancing, Ledgers, Customer Service

While working for attorneys:

Webconvey, Lexpro, Indeed, Reginet, Nedbank Bonds, Word Perfect, Effective Use of the Telephone, Pastel Express, Negotiation Skills

While working for Right to Care:

Computer packages - Pastel Evolution, MS Excel, MS Visio, Power Point, Endnote, Advance Adobe Acrobat, MS Word, MS Access 2010

Clinical/research – Good Clinical Practice (GCP), ABC of Quality Control, Protecting Human Research Participants (ORHP), Study Coordinator, Clinical Trial Assistant, Introduction to NIH Grant Management, Clinical Research Modules, Health & Safety Officer, HIV Aids Level 1, Fire Orientation, Managing your Human Resource, Company Secretary, Professional Development for Professional Assistant, Report, Proposal writing

Other – Palliative Care, Overall of Cancer, First Aid, Caregiver Workshop

GENERAL

Volunteer work:

CANSA (presentations, wellness days, fundraising, data capturing) and Cystic Fibrosis (fundraising, arranged funwalks; member of SACFA Committee); Bramley Children’s Home; Caregiver to cancer patients; volunteered for Lions club Pretoria South as waitress & bar lady)

Other: Observed mastectomies being performed & breast re-constructive surgery

REFERENCES

1. Mr Casper de Vries - Bank Manager (previously – FNB)

Contact No. 082-***-****

2. Mrs Paula de Oliviera – Attorney (previously – Truter & Wessels)

Contact No. 082-***-****

3. Ms Robyn Mayer – Medical officer (previously Budgeting Manager, Right to Care)

Contact No. 083-***-****

4. Prof Cindy Firnhaber – Head of Research, Research Dept (Right to Care) & previously Programme Manager for Cervical Cancer Department

Reference Letter on request as she returned to the USA July 2016

Email: ac9csq@r.postjobfree.com

5.Bart Bekker - Bekker Vervoer

Contact No. 071-***-****

6.Mr/Mrs du Preez - du Preez Pharmacy

Contact No. 017-***-****



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