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Executive Assistant Manager

Toronto, Ontario, Canada
May 09, 2019

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** ******** ****., **** *** Etobicoke, ON M9A 3B2

Tel: 647-***-****


OBJECTIVE: Executive Assistant


Over 10 years work experience in office administration for Senior Management

Strong organizational skills and flexible through changing priorities

Ability to execute duties with tact and diplomacy while maintaining strict confidence

Excellent oral and written communication skills

Proven interpersonal and problem solving skills

Attention to detail, focused, self-motivated and energetic.

Computer skills; Excel, MS Word, MS Powerpoint, MS Office XP, Apple MAC, Adobe DC, CRM and Database Management, QuickBooks and Simply Accounting Sage.

Property Management Software; MS Project, SAGE & Quickbooks related accounting software. Mortgage Software, Expert Filogix, Toronto MLS & Docu-Sign documents.

Google Sheets, Gmail, Calendar Management.

Typing skill set of 70/wpm, email/internet and dicta transcription.


Administrative Professional, Wilson Professional Services, Toronto, ON 2014 – 2019

Reception duties, A/P, A/R, Journal Entries, related Accounting processes

Typing/word processing assignments, CRM data, Report preparation.

Administration in various clerical duties, document formatting and word processing.

Contractual projects including Real Estate.

Assisted with creative presentation and marketing materials

Executive Assistant, CADESKY Tax, LLP, Don Mills, ON Feb 2019 – May 2019

Provided administrative support to management, in a professional Accounting & Tax services firm.

Assisted Administration with client time/billing system and month end invoicing.

Demonstrated ability to use judgement in handling confidential issues.

Exercised strong interpersonal and diplomacy skills with a high comfort level in dealing with individuals at all levels and discretion with highly confidential information.

Proven excellent customer service skills, and ability to deal courteously and effectively with people.

Proven self-starter by who taking initiative in a fast paced, pressure filled environment.

Administered advanced computer skills including in-depth knowledge of Microsoft Office (Excel, Word, Outlook and PowerPoint).and file and records management.

Prioritized multiple schedules and client meetings for Partners

Maintained a high level of accuracy and strict attention to detail.

JENNIFER LEE WILSON Tel: 647-***-**** Page 2 of 2

Legal Assistant (Maternity Contract), Immigration Matters, Toronto, ON 2013 – 2014

Maintained high volume reception and walk-in consultation in immigration matters

Maintained daily office practices, prepared courier packages, bank deposits, petty cash and basic accounting duties.

Assisted with preparation of various immigration applications

Co-ordinated counsel’s daily schedules

Collected and informed overseas clients’ forms and deadlines as per Immigration & Canadian Citizenship guidelines

Executive Assistant (seasonal), National Job Agency, North York, ON 2012 – 2013

Assisted Operations Manager with daily construction orders and current placements

Act as Personal Assistant and Human Resources, public relations role.

Daily follow-up and effective time management within daily operations

Key liaisons within team operations, accurate accounting duties i.e., payroll and time sheet account management.

Executive Assistant, KNR (Keele North Recycling), Maple, ON 2010 - 2012

Provided assistance to the manager and liaised communications between all levels

Managed the president and CEO's appointment schedules

Organized travel reservations, car rentals, accommodations and confidential itineraries

Assisted Controller with follow-ups on accounts receivable and payable deadlines

Reported budget spending, employee expenses and office supplies.

Responsible for vacation schedules liaison for Human Resources Manager with respect to all field incident reports/claims

Drafted written documents and legal correspondence including reports, minutes of board meetings, and letters.

Executive Assistant, Enterprise Mortgage, Markham, ON 2008 – 2010

Attended and assisted with public speaking, announcements and seminars

Prioritized daily office management requirements and performed followed-up

Assisted with assessing and recruiting of mortgage agent candidates

Set-up seminars, and training workshops in marketing for the mortgage agents.

Executive Assistant, Riocan Real Estate Investment Trust, Toronto, ON 2006 – 2008

Maintained daily meetings, weekly schedules and project schedules and reports

Drafted legal correspondence specific to construction liens and minutes of meeting

Recorded/followed up monthly property investment securities with city departments

Reviewed/summarized Construction Releases, Construction Schedules of Landlord’s work and Tenant lease agreements, managed confidential tenant files, filed, scanned correspondence.

Administered Tenant possession notice and letters related to tenants and construction

Prepared expense reports and health care claims


Sage 50 Simply Accounting Bookkeeping Certificate 2015

Corvetti Education Centre, Toronto, ON

Mortgage Agent Certificate, CAAMP, Scarborough, ON 2009


Legal Assistant Diploma 2004 – 2005

Pathfinders Business College, Toronto, ON

Legal Office and Business Administration – Certificate 2002 – 2004

Humber College of Applied Arts & Science, North Campus, Toronto, ON


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