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Accounts Payable Accounting Manager

Dallas, Texas, United States
May 09, 2019

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Sonya R. Ware



Accounting professional with over 10 years of experience

Organized, detail oriented, able to prioritize and handle multiple tasks


Pine Creek Medical Center, Dallas, Texas December 2018-Present

Account Payable Lead

Perform and lead the day-to-day Accounts Payable function for Pine Creek Medical Center

Support the Accounting Manager and Chief Financial Officer in the management of accounts payable and vendor relations

Coordinate among the various department leads in obtaining appropriate approval, documentation, etc. in accordance with Company disbursement policies

Oversee the team in responding to vendor inquiries, with follow up for inquiry resolution

Facilitate, review and approve all payment processes

Ensure the maintenance of vendor records and updates vendor master data

Assist in the monthly reconciliation of invoice balances and provides the necessary activity information to the staff accountant

Process Purchased Order invoices

Reconcile vendor statements

Respond to vendor inquiries via accounts payable inbox

Research and resolve invoicing issues with internal and external customers

Work and communicate closely with Material Management team to resolve receiving issues, stay on top of material returns, and price discrepancies for company credits

Review invoices for general ledger coding and approval from Directors

Maintain vendor invoice files – paper or electronic

Respond to Revenue Cycle requests for invoice copies on implant supplies, etc.

Communicate with vendors about payments, discrepancies, credit hold, etc.

Responsible for Weekly Check printing function

Reconcile credit card statements

Provide Staff Accountant missing recurring invoices that need to be accrued for month-end

Provide Staff Accountant missing PO invoices that need to be accrued for month-end

Close period for month end close on Meditech (future Sage)

Ensure Accounts Payable is compliance with various internal controls

Ensure Accounts Payable staff is cross-trained and maintains desktop procedures

Collects W9’s and verifies tax IDs for vendors and generates 1099’s for IRS reporting

Assist with monthly, quarterly review and annual audits

Northrop Grumman Corporation (Government), Irving, Texas September 2017 – December 2018

Accountant 2 (Contract)

Process 500 invoices a week for government customers using SAP and following established guidelines and checklists.

Accounts Payable processing with a volume of 100+ invoices daily or 500+ weekly

Reconcile invoices to SAP cost reports.

Monthly Accruals

Cost Adjustments

Vendor Inquiry

Review of contract documentation to determine billing requirements, reporting requirements, and ERP setup for automated invoicing.

Interact with the contracts department, operational staff, and business management for issue resolution.

Perform unbilled Accounts Receivable analysis to include the review and disposition of unbilled costs and the follow-up through resolution.

Special Projects as assigned.

Austin Industries (Construction) Dallas, Texas July 2014 – August 2017

Accounts Payable Specialist and Switchboard

Utilize Oracle to create, check, and release batches for payments

Review and enter 300-400 invoices for payment

Communicate with vendors daily to research payments

Release checks in CMiC for payroll

Utilize MS Word and MS Excel to prepare check filings for submission to banks.

Responsible for other special projects assigned by Accounting Manager

Utilize Oracle to reconcile payments for Home Depot

Utilize MS Excel to track company payments

Greet visitors as a backup for the switchboard/ front desk

Answer incoming calls and transfer calls to appropriate parties

Handle administrative support duties, such as scheduling meetings and conference rooms

Interact daily with corporate executives, and field personnel

Reliant Rehabilitation, Plano, Texas January 2014 - April 2014

Accounts Payable Specialist (Contract)

Reviewed invoices processed by third party invoice processor; ensure the packing slip, purchase order, and invoices are matched and paid

Resolved issues and respond to inquiries from vendors and employees

Entered 500 invoices a week and expense reports into Intacct for payment as required

Prepared and performed check runs as needed

Ensured compliance with purchasing, approval and other procedures

Assisted with 1099 annual preparation

Supported audit activities for periodic external audits

Lincoln Property Management Company, Dallas, Texas December 2008 - September 2013

Accounting Assistant

Prepared and checked invoices, requisitions and other documents for processing

Encoded and obtained approvals when necessary

Performed full-cycle accounts payable; processed 400 invoices a week for payment for over 40 properties in Oracle

Assisted in month end closing and financial statement preparation

Prepared year end 1099s for over 40 properties

On the Invesco Portfolio, prepared monthly reports for owners and investors


Microsoft Office Suite (Excel – VLOOKUPS; Word, Outlook), Lotus Notes, Fox Pro, CTI, MRI, Yardi Voyager, Oracle, SAP applications, Lawson, JDEdwards, PeopleSoft, Meditech, Comdata, Intacct, CONCUR, Demonstrated skills in Microsoft Excel, general ledger and GAAP accounting principles.


American InterContinental University, Schaumburg, IL 2011

Associate of Arts in Business Administration

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