Sonya R. Ware
Accounting professional with over 10 years of experience
Organized, detail oriented, able to prioritize and handle multiple tasks
Pine Creek Medical Center, Dallas, Texas December 2018-Present
Account Payable Lead
Perform and lead the day-to-day Accounts Payable function for Pine Creek Medical Center
Support the Accounting Manager and Chief Financial Officer in the management of accounts payable and vendor relations
Coordinate among the various department leads in obtaining appropriate approval, documentation, etc. in accordance with Company disbursement policies
Oversee the team in responding to vendor inquiries, with follow up for inquiry resolution
Facilitate, review and approve all payment processes
Ensure the maintenance of vendor records and updates vendor master data
Assist in the monthly reconciliation of invoice balances and provides the necessary activity information to the staff accountant
Process Purchased Order invoices
Reconcile vendor statements
Respond to vendor inquiries via accounts payable inbox
Research and resolve invoicing issues with internal and external customers
Work and communicate closely with Material Management team to resolve receiving issues, stay on top of material returns, and price discrepancies for company credits
Review invoices for general ledger coding and approval from Directors
Maintain vendor invoice files – paper or electronic
Respond to Revenue Cycle requests for invoice copies on implant supplies, etc.
Communicate with vendors about payments, discrepancies, credit hold, etc.
Responsible for Weekly Check printing function
Reconcile credit card statements
Provide Staff Accountant missing recurring invoices that need to be accrued for month-end
Provide Staff Accountant missing PO invoices that need to be accrued for month-end
Close period for month end close on Meditech (future Sage)
Ensure Accounts Payable is compliance with various internal controls
Ensure Accounts Payable staff is cross-trained and maintains desktop procedures
Collects W9’s and verifies tax IDs for vendors and generates 1099’s for IRS reporting
Assist with monthly, quarterly review and annual audits
Northrop Grumman Corporation (Government), Irving, Texas September 2017 – December 2018
Accountant 2 (Contract)
Process 500 invoices a week for government customers using SAP and following established guidelines and checklists.
Accounts Payable processing with a volume of 100+ invoices daily or 500+ weekly
Reconcile invoices to SAP cost reports.
Review of contract documentation to determine billing requirements, reporting requirements, and ERP setup for automated invoicing.
Interact with the contracts department, operational staff, and business management for issue resolution.
Perform unbilled Accounts Receivable analysis to include the review and disposition of unbilled costs and the follow-up through resolution.
Special Projects as assigned.
Austin Industries (Construction) Dallas, Texas July 2014 – August 2017
Accounts Payable Specialist and Switchboard
Utilize Oracle to create, check, and release batches for payments
Review and enter 300-400 invoices for payment
Communicate with vendors daily to research payments
Release checks in CMiC for payroll
Utilize MS Word and MS Excel to prepare check filings for submission to banks.
Responsible for other special projects assigned by Accounting Manager
Utilize Oracle to reconcile payments for Home Depot
Utilize MS Excel to track company payments
Greet visitors as a backup for the switchboard/ front desk
Answer incoming calls and transfer calls to appropriate parties
Handle administrative support duties, such as scheduling meetings and conference rooms
Interact daily with corporate executives, and field personnel
Reliant Rehabilitation, Plano, Texas January 2014 - April 2014
Accounts Payable Specialist (Contract)
Reviewed invoices processed by third party invoice processor; ensure the packing slip, purchase order, and invoices are matched and paid
Resolved issues and respond to inquiries from vendors and employees
Entered 500 invoices a week and expense reports into Intacct for payment as required
Prepared and performed check runs as needed
Ensured compliance with purchasing, approval and other procedures
Assisted with 1099 annual preparation
Supported audit activities for periodic external audits
Lincoln Property Management Company, Dallas, Texas December 2008 - September 2013
Prepared and checked invoices, requisitions and other documents for processing
Encoded and obtained approvals when necessary
Performed full-cycle accounts payable; processed 400 invoices a week for payment for over 40 properties in Oracle
Assisted in month end closing and financial statement preparation
Prepared year end 1099s for over 40 properties
On the Invesco Portfolio, prepared monthly reports for owners and investors
Microsoft Office Suite (Excel – VLOOKUPS; Word, Outlook), Lotus Notes, Fox Pro, CTI, MRI, Yardi Voyager, Oracle, SAP applications, Lawson, JDEdwards, PeopleSoft, Meditech, Comdata, Intacct, CONCUR, Demonstrated skills in Microsoft Excel, general ledger and GAAP accounting principles.
American InterContinental University, Schaumburg, IL 2011
Associate of Arts in Business Administration