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Assistant Administrative

Bishan, 575715, Singapore
September 07, 2019

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Ng Kai Yuan Email Address :

Blk 432 Bt Panjang Ring Road #06-605 Age : 52

S 670432 Mobile : 9750-0804


An experienced, conscientious, highly motivated, result oriented individual, diligent administrative assistant, capable of handling major responsibilities seeking for general clerical work or its equivalent position of any suitable to my capacity and capability and wherein knowledge that I have learned can be applied to the company and where advancement, training, professional growth can be achieved.


-Focused & Persistent - able to work under pressure & for long hours

-Solid Team Player – able to work very well in a team environment

-Strong Communication Skills – able to communicate at all levels

-Mature enough to resolve interpersonal issues


G.C.E. ‘O’ Level – 1982 & 1983 (Upper Thomson Sec School)

Preliminary In Business Studies – Jun 84 - Jun 85 (National Institute of Commerce)


Company : Wah Chang Construction Pte Ltd (Company shifted to further location)

From : 7 Jan 1988 To : 5 Mar 1999 $1,700.00

Position : Admin Assistant

Responsibilities : - Updating of information & statistics to the computer.

- Filing, answering enquiries from Clients, assisting in counter duties.

- Maintain personnel records on all foreign workers, apply or quota for recruitment, co-ordinate, arrange medical examinations, Safety Orientation Course, renewal work permit for foreign workers.

-Co-ordinate with A/c Dept and Site Supervisors on matters relating to foreign worker’s wages computation etc.

-Instruct jobs for office assistant on dispatching works from Office and Site.

-Maintain records on vehicle registration, insurance, fleet cards, road tax etc.

-Prepare weekly & monthly statements of accounts & monthly attendances record, shift allowances summary for permanent & part-time staff.

-Assist in overall maintenance of building including liaison with contractors & contract cleaners.

-Help to purchase containers, phones & others for workers as and when required by Directors..

-Assist in overall maintenance of building including liaison with contractors & contract cleaners.

Company : Contruct Team Pte Ltd (Company ceased business)

From : 1 Jun 1999 To : 31 Dec 2007 $2,100.00

Position : Resource Assistant cum Library Officer

Responsibilities : - Assisting Manager for complication and update of ISO procedures into the respective manuals and provide feedback in the course of updating to improve user friendliness of the manuals Ensure that the various depts.. Get a copy of respective manuals.

- Prepare Brochures/Tender Documents (For submission) as and when required by Directors for prospective Clients.

-Prepare presentation materials, design reports etc. for submission to design competition and client at preliminary stage.

-Register new purchases to the library and updating the catalogue accordingly.

-Order stationeries for office used.

- Calls for quotations for purchase of goods.

- Check daily cash/cheque and cashless payment collection’s statement

-Prepare weekly & monthly statements of accounts & monthly attendances record, shift allowances summary for permanent & part-time staff.

-Compile monthly waiver statistics, preparation of staff’s workstations & order stationery on a monthly basic..

From Jan 2008 – Nov 2012 (Full time taking care of my son)

Company : Greenridge Resident Committee (Working Hours not suitable me due to no one look after my young kid)

From : 1 Dec 2012 to 30 May 2013 $1,927.00

Position : RC Manager

Responsibilities : - Collect the flyers, banners and put up for noticeboards.

- Assist in calling or emails to residents or members to attend event or meeting.

- Answering phone calls and enquiries from residents who interested to entrol their children for courses or events.

-Assisting at counter duties & answering enquiries & also sales of tickets to walk-in residents.

-Collect cash/cheque payments from members or clients and bank-in at least twice a week.

-Check stocks likes drinks, breads and others and send for order.

-Check the account whether any late payment and contact the company.

-Assist in overall maintenance for office including liaison with contractors or workers.

-Assist in adhoc administrative work, such as collection of data, filing etc.

-Checking & replying emails to inform all members & others after completed every events likes total amount & tickets collected & the matters.

-Assist in adhoc administrative work, such as collection of data, filing etc.

-Updating notice boards, art and craft work etc.

Company : New Hope Community Services

From : 1 Apr 2014 to present $2,173.00

Position : Admin Asst cum Receptionist

Responsibilities : - Answer enquiries for incoming calls & direct to colleagues as appropriate.

- Receiving the visitors & problem solving for individual walk-in clients & their families, give access code to them when using our office PC’s will arrange according to their requirements, receive & collect the parcels & others from dispatch & distribute to staff concern.

- Interacting with young kids when their parent came in for Mentoring Session.

-Manage stationery & order office equipment (Order from supplier & also purchase from outside store, track inventory & issue out to staff concern.)

-Forwarded general emails to all the staff, participate in NHCS’s fundraising and related events.

-Supervise & purchase pantry’s accessories, order types of water for office & clients & assisting of refilling water for dispenser for all.

-Prepare the cleaner’s job schedule daily & supervise for the daily work and verified their work.

-Propose date, to follow-up and confirm the schedule and collate agenda to all concerns & assisting in typing the minutes of meeting.

-Assisting with many departments like administrative support, management, HR, finance, co-ordination, etc.

-Assisting COO to publish through ST Online Job Portal & NCSS Job Portal for new Recruitment, print resumes for COO to review & contact, email & make necessary arrangement & inform management for interview.

-Email to arrange for 2nd & final interview & also send rejected email to unsuccessful candidates.

-Manage in-house & register external training program when approved by management, update their calendar & system accordingly.

-In-charge of office maintenance eg. Breakdown of call or internal, pipe water leaking & painting works etc.

-Renew contract & servicing of fire extinguisher, fire alarm panel, as & when is required.

-Collect food rations from donors & give to residents & clients, as requested.

-Discuss & meet with Suppliers on matters regarding t-shirts.


Availability : 2 - 3 weeks

Expected Salary : $2,400.00

Capability : SMU Certificate in Personal Data Protection Act

Computer knowledge : Microsoft Office (Excel, Winword, Powerpoint) & Microsoft Outlook

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