Sales Office

FATIMA ELINZANO martin

NEW SALATA

DOHA, QATAR

Mobile: 33225380

Email Add: *************@*****.***.**

B R I E F S U M M A R Y

Experienced Sales Coordinator with a demonstrated history of working in the building materials industry. Skilled in Negotiation, Microsoft Word, Microsoft PowerPoint, Sales Management, and Customer Service. Strong sales professional with a Master of Education - MEd focused in Education Management from Tarlac State University.. W O R K E X P E R I E N C E

1.

AL RAYYAN BLOCK FACTORY (Subsidiary of Al Bandary Group) Doha, Qatar

SALES COORDINATOR

DUTIES AND RESPONSIBILITIES

Jan 2017 - present

Coordinating the sales team by managing schedules, filing important documents and communicating relevant information

Ensuring the adequacy of sales-related equipment or material

Responding to complaints from customers and give after-sales support when requested

Store and sort financial and non-financial data in electronic form and present reports

Handle the processing of all orders with accuracy and timeliness

Inform clients of unforeseen delays or problems

Monitor the team’s progress, identify shortcomings and propose improvements

Prepares and organize Prequalification/Technical/Material submittals

Utilize company resources to develop a filing system that keeps all active sales files available digitally and in hard copy form

Organize the resources necessary to put together high quality sales presentations

Ensure the inventory of custom sales presentation materials such as brochures and presentation folders is always up to date

Act as the primary customer service contact for clients who have questions about their accounts or our products

Work with other departments within the company to bring in additional help on creating sales presentations when needed

2. AL RAYYAN BLOCK FACTORY (Subsidiary of Al Bandary Group) Doha, Qatar Executive Secretary

DUTIES AND RESPONSIBILITIES

Dec 2012 - Jan 2017

Answer phone calls and redirect them when necessary

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

Prepare and disseminate correspondence, memos and forms

File and update contact information of employees, customers, suppliers and external partners

Support and facilitate the completion of regular reports

Develop and maintain a filing system

Check frequently the levels of office supplies and place appropriate orders

Make travel arrangements, hotel bookings and arrange visa application online for executives

Document expenses and hand in reports

Undertake occasional receptionist duties

Receive calls from customers and either assist them with their questions, or take a message for the proper party

Ensure that all bid documents and correspondence to larger clients is properly packaged and prepared for shipment

Prioritize daily administrative tasks to ensure that projects are completed on time

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Occasional attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Handle confidential documents ensuring they remain secure

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible 3. Al BANDARY AL HADWA TRDG & CONTG Doha, Qatar

(Subsidiary of Al Bandary Group)

Executive Secretary

October 2011 – December 2012

DUTIES AND RESPONSIBILITIES

Compose, type, and distribute meeting notes, routine correspondence and reports

Devise and maintains office systems including data and filing management

Do phone surveys/inquiries, web search as needed.

Sends mails, fax and documents to the designated clients/sub-contractors

Assist in the management of schedule and handle calls from both internal and external sources.

Answer telephones and give information to callers, take messages, or transfer calls

Arrange conferences, meetings, and travel reservations for office personnel.

Locate and attach appropriate files to incoming correspondence requiring replies.

Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.

4. EL ALFY QATAR FOR MARBLE & GRANITE Doha, Qatar

Asst. Secretary

DUTIES AND RESPONSIBILITIES

June 2010 – Sept. 12,2011

Compose, type, and distribute meeting notes, routine correspondence and reports.

Devise and maintains office systems including data and filing management

Do phone surveys/inquiries, web search as needed.

Sends mails, fax and documents to the designated clients/sub-contractors

Assist in the management of schedule and handle calls from both internal and external sources.

Prepares prequalification documents, quotations and appertaining documents for material submittals

Answer telephones and give information to callers, take messages, or transfer calls

Arrange conferences, meetings, and travel reservations for office personnel.

Complete forms in accordance with company procedures.

Locate and attach appropriate files to incoming correspondence requiring replies.

Mail newsletters, promotional material, and other information.

Maintain scheduling and event calendars.

Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.

Schedule and confirm appointments for clients, customers, or supervisors. 5. AL BANDARY ENGINEERING Doha, Qatar

Site Secretary Pearl Qatar November 2009 – February 2010 ASSISTANT to the Executive Secretary

Main Office – (same company)

February 6, 2010 to April 20, 2010

DUTIES AND RESPONSIBILITIES

Files data records and documents

Maintain and back-up data records

Attends to other related functions that may be assigned from time to time by the employer.

Compose correspondence/reports for project/s manager’s signature.

Arrange meetings and appointments.

Devise and maintains office systems including data and filing management

Do phone surveys/inquiries, web search as needed.

Sends mails, fax and documents to the designated clients/sub-contractors

Assist in the management of schedule and handle calls from both internal and external sources.

Attends to other related functions that may be assigned from time to time by the employer. 6. ALTAKAMUL PROJECTS Doha, Qatar

Office Secretary

DUTIES AND RESPONSIBILITIES

August 2009 – Oct 2009

Meets and greets visitors at all levels of seniority

Organize & maintains diaries and making appointments

Deals with incoming calls/emails/faxes and post often corresponding on behalf of the general manager

Produce documents, quotations and the like documents

Devise and maintains office systems including data and filing management

Do phone surveys/inquiries, web search as needed.

Sends mails, fax and documents to the designated clients/sub-contractors 7. DEPARTMENT OF EDUCATION MANGATAREM I Philippines Elementary Grades Teacher

DUTIES AND RESPONSIBILITIES

March 2000 - June 2009

Preparing lesson plans, teaching classes and evaluating student progress

Encouraging students and acting as teacher–advisors for students

Maintaining discipline in the classroom

Running extracurricular sports, clubs and activities (voluntary)

Communicating with parents about students’ progress

Teach students according to their educational needs.

Gives remedial reading class for slow readers in English

Tutors pupils with mathematics learning difficulty.

Manage different classroom situations

Supervise in the implementation of the given competencies

Provide students with different learning strategies for faster learning

Encodes grades and important papers

Files data records and office documents when requested by the school administrator

Plan and prepare appropriately the assigned courses and lectures

Conduct assigned classes at the scheduled times

Demonstrate competence in classroom instruction

Implement the designated curriculum completely and in due time

Plan and implement effective classroom management practices

Implement effective strategies to develop self-responsible/independent learners

Maintain a safe, orderly environment conducive to learning

Comply with requirements for the safety and supervision of students inside and outside the classroom

Promote motivation by providing meaningful and progressively challenging learning experiences which include, but are not limited to: self-exploration, questioning, making choices, setting goals, planning and organizing, implementing, self-evaluating and demonstrating initiative in tasks and projects

8. LOCAL GOVERNMENT UNIT Mangatarem, Pangasinan, Phils. Computer Clerk / Secretary January 1997 – January 2000 DUTIES AND RESPONSIBILITIES

Responsible in organizing, updating and keeping of records.

Maintain procedure manual to ensure consistent performance of routines.

Compose correspondence/reports for own or managers signature.

Research, draft or abstract reports.

Do phone surveys/inquiries, web search as needed.

Takes minutes during sessions/meetings if/when requested.

Arrange meetings and appointments.

Sends mails, fax and documents to the designated clients

Maintain calendar, ascertain which events/projects requires employer’s presence

Maintains and organize files.

Update and chase delegated task to ensure progress to deadlines.

Assure discreet handling of all business/projects

Assist in the management of schedule and handle calls from both internal and external sources.

Attends to other related functions that may be assigned from time to time by the employer.

Check and pay billings from local and international calls.

Coordinates with the management regarding requests/dispatch of government vehicles. 9. VIRGEN MILAGROSA UNIVERSITY San Carlos City, Pangasinan, Philippines COLLEGE INSTRUCTOR June 1995 – March 1996

Instructor I – Basic Computer Operation subject for varied courses in the university DUTIES AND RESPONSIBILITIES

Supervise in the implementation of the given syllabus

Provide students with different learning strategies for faster learning in computer operation

Encodes grades and important papers

Files data records and documents

Plans and prepares courses and lessons.

Assists in administrative task, registration, attendance of students. Q U A L I F I C A T I O N S

Well versed in computer application such as MS Office, Word, Excel & Outlook Express. Familiar with Pioneer Plus system

Knowledgeable in basic accounting using EXCEL.

Fast- learner, adaptive, team player and well organized. Has the ability to establish good relationships with the superiors. Can work under pressure.

Can work with minimum supervision.

Hardworking, honest and patient.

E D U C A T I O N A L B A C K G R O U N D

GRADUATE STUDIES TARLAC STATE UNIVERSITY

Degree: MASTER in EDUCATION – Education Management

(18 units only under graduate )

TERTIARY VIRGEN MILAGROSA UNIVERSITY

1994 San Carlos City, Pangasinan, Philippines

Degree: BACHELOR OF ELEMENTARY EDUCATION

VOCATIONAL COMPUTRONIX

1988 – 1989 Dagupan City, Pangasinan, Philippines

Course: COMPUTER PROGRAMMING Graduate

VOCATIONAL LUZON COLLEGES

1986-1988 Dagupan City, Pangasinan, Philippines

Course: BACHELOR OF SCIENCE in Computer Secretarial SECONDARY MANGATAREM NATIONAL HIGH CHOOL

1982 – 1986 Mangatarem, Pangasinan, Philippines

ELEMENTARY MANGATAREM I CENTRAL SCHOOL

1976 – 1982 Mangatarem, Pangasinan, Philippines

I hereby certify that the above information are true and correct upon the best of my knowledge. FATIMA ELINZANO Martin

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