document controller cum secretary

CURRICULUM VITAE

MARIBEL C. DIMAYACYAC

Al Satwa, Al Tayer Building

Flat 104, Dubai, U.A.E.

Mob #: 050-******* / 056-*******

**************@*****.***

__ OBJECTIVES:

To work in an environment that will continually advance my personal and professional growth. Willing and eager to contribute for the fast growth of the company through my knowledge learned basing on my past experiences and skills.

QUALIFICATIONS:

• Graduate of Bachelor of Science in Computer Science

• With extensive experience in the field of secretarial, project documentation using Infinity and ERP system

• Responsible, flexible, resourceful and team oriented

• Hard working, initiative, quick learner and ability to assume responsibility

• Work well under pressure and capability to balance priorities, organize work to meet deadlines

• Keen to learn new skills and ability to adapt changes and work in fast environment

• Excellent computer technical skills

EMPLOYMENT EXPERIENCE:

Dec 2012 up to the present : DRAKE & SCULL ENGINEERING LLC Dubai, United Arab Emirates

POSITION : EXECUTIVE SECRETARY CUM SITE ADMIN

ADMINISTRATIVE DUTIES:

• Professionally and promptly handle day to day project administrative affairs.

• Prioritizing the work schedule in terms of its urgency / importance and other aspects.

• Co-ordinate with HR, Administration & Accounts

Departments in related to visa, labour card renewals, leave, annual settlement, petty cash (Staff/ Tradesmen).

• Coordinate and schedule meetings with projects

management on various issues.

• Handling site petty cash and preparing petty cash claim

• Arrange transportation for document collection from consultant and site labour transportation when required

• In-Charge to raise requisition for site office stationeries

• Coordinate and process general administrative work (time cards, leave requests, etc.) for Manager’s signature EXECUTIVE SECRETARY

• Performs Secretarial jobs covering correspondence to Clients, Suppliers, & Sub-Contractors and prepare internal memo / correspondence

• Coordination with Functional Head and Corporate Office as and when required.

• Schedule and confirm appointments with Clients/

Consultant, Suppliers or Sub-Contractors.

• Type variety of documents, many highly confidential.

• Maintain filing systems, Manager’s personal files, etc.

• Answer phones -handle routine and/or noncritical items - pass others on to supervisor.

• Process incoming mail, open, stamp, sort for priorities. Distribute and/or handle items not requiring Manager’s attention.

• Compile and prepare various reports for Manager’s use

• Obtain Manager’s signature on all contract, subcontract, and change-order documents as required.

• Preparing minutes of meeting

• To update and remind the reporting managers on their scheduled meetings

• Greet visitors handle their inquiries, and direct them to the appropriate persons according to their needs.

• Any other job entrusted from time to time

Mar 2007 – Dec 2012 : DRAKE & SCULL INTERNATIONAL PJSC Dubai, United Arab Emirates

POSITION : DOCUMENT CONTROLLER

DUTIES & RESPONSIBILITIES

• Update Project Logs on a daily basis (Incoming / Outgoing Transmittals, Material, Drawing Submittal, Method

Statement, RFI’s Procurement schedule, Correspondence, Memo’s etc..)

• Preparation of Technical and Material Submittal, Prequalification Submittal, Weekly/Monthly Reports, etc., for consultant review & approval

• Receive and register all documents, incoming & outgoing emails, letters, internal memos etc.

• Management of documents utilizing a controlled, reliable system with a clear audit trail

• Proper filing and maintaining of staff and labor files.

• Ensures all documentations in the file are updated.

• Monitor the mails that concerned departments receive from various sources and distributes documents to the

appropriate personnel.

• Locate and attach appropriate files to incoming

correspondence requiring replies.

• Scanning, store soft copies & arrange to circulate to the concerned as per manager’s advise

• Maintain document transmittals acknowledgement

• Updating all staff files in DSI PJSC project submission format

• Maintaining files of all Purchase order sent from/to Procurement and Accounts Department.

PROJECTS HANDLED

• JBR District Cooling Plant

• Motor City District Cooling Plants 1&2

• Refurbishment of Burjuman Centre

• Skid Mounted ETS Dubai Autodrome

• O&M Motor City District Cooling Plant 1

• Al Ain Pumping Station

• Modular Package Chiller Plant (DWTC)

• Jadaf District Cooling Plant

• Wafi District Cooling Plant

• Wafi Hotel Complex and Mall Expansion (Phase 8)

Mar 2006 – Mar 2007 : DRAKE & SCULL INTERNATIONAL PJSC Dubai, United Arab Emirates

POSITION : RECEPTIONIST

DUTIES & RESPONSIBILITIES

• Answer all incoming calls and handle callers’ enquiries.

• Meet and greet visitors.

• Sort incoming/outgoing mail.

• Handover cheques to suppliers.

• Maintain internal call list.

• Ensure all staff receive messages in a timely manner.

• Responsible for the meeting room schedule.

• Monitor the use of supplies and equipment.

• Responsible for the time attendance register.

• Supervise the office boys.

• Keeping the reception area tidy.

April 2002 to January 2006 : DEL ROSARIO HECHANOVA BAGAMASBAD & RABOCA Manila, Philippines

POSITION : DOCUMENT CONTROLLER

DUTIES & RESPONSIBILITIES

• Register all internal and external documents and distributed to the concerns.

• Maintaining various registers for proper and controlled documents.

• Receiving and sending of Document Transmittals and Submittals.

• Identification and Traceability, Documentation and Data control as per company procedures.

• Establish work procedures and schedules, and keep track of the daily work of clerical staff.

• Ensure proper documentation are followed as per company requirements

• Make copies of correspondence and other printed material.

• Office correspondence including typing, telex operation, maintaining files and records and other works related to office administration.

• Operate binding machine to produce document packages per instruction for requestor.

• Making sure all documentation in files is updated.

• Filing and maintaining all staff and labor files.

• Maintaining a list on all files in Archive folder

• Maintaining and organizing all labeling on all files whether staff, labors or documentation.

EDUCATIONAL BACKGROUND :

Degree : Bachelor of Science in Computer Science

University : University of Batangas

Year : April 2000

PERSONAL INFORMATION :

Born on April 25, 1981 in Bauan Batangas, Philippines. Married, Passport # EC4295784, languages spoken Filipino and English.

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