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Executive Assistant Sales

Mumbai, Maharashtra, India
As per industry std
March 30, 2019

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Phone: +91-865*******/865-***-**** Email:

A competent professional with an experience of more than15 years in Secretarial function.

Currently associated with J P Enterprises Pvt Ltd as an Executive Secretary to the Founder of the Company cum Project Incharge of Dell service centre's in Mumbai.

Capability to meet deadlines and work under pressure.

Ability to work with minimal supervision.

Typing skills and competence with using common office systems and software.

Discretion and understanding the need for confidentiality.

Excellent command over English.

A highly accomplished, skilled and trained secretary with diverse experience of ten years in the corporate world. Seeking a position as an Executive Assistant to utilize my abilities and proficiency in a renowned organization.

J P Enterprises India Pvt Ltd

Apl 17 – till date Executive Secretary to the Founder of the company cum Project incharge– Dell Service Centre, Mumbai

Key Deliverable

Supervise, coach & train the logistic coordinators.

Keep the daily track of buffer stock.

Assigned the call to the Engineers as per the availability of the Customer.

Takes care of the all admin work i. e Salary, Attendance, Travel expense, Petty cash.

Taking care of the all Operation & procurement depts. Activity.

Establish & maintain the relationship with the parties / vendors.

Create & maintain comprehensive Project documentation.

Perform risk management to minimize project risk.

Manage the relationship with the clients & all stakeholders.

Directing, optimizing & coordinating full order cycle.

Resolve any arising problems & complaints.

Maintain metrics & analyze data to assess performance & implement improvement.

Meet cost, productivity, accuracy & timeliness targets.

Looks after the all secretarial function.

Taken care by all Admin / logistic / procurement work for my team.

Taken care of Intl / domestic conference calls.

Taken care of ticket booking- Intl / domestic, forex, hotels and logistics.

Takes care of his all official and personal docs,apartments.

H Energy Pvt. Limited

May 14 – Dec -16 Executive Secretary to the Chief Technical Officer (Expat)

Key Deliverables

. Assist in development of executive level reports and presentations.

• In charge of Admin, Production, Marketing, Sales, Technical and Project dept.

• Handled the major critical issues For all the depts.

• Do the strategy after discussion with the management.

. Adeptly handle incoming communications and respond to internal requests for information on a timely basis.

. Handle sensitive and confidential information with discretion.

. Meet with individuals, special interest groups and others on behalf of management.

. Developed an innovative records management system to process executive travel-related accounting documentation.

. Provided administrative support including copying, faxing, mail handling and supplies management.

. Scheduled off-site meetings by contacting guest speakers, sending notices, making appointments, conducting

interviews and notifying appropriate parties of the time and location.

. Coordinating internal meetings by preparing agendas and other written materials.

. Processes database inquiries and adeptly utilized spreadsheet and presentation software for multiple, deadline-

oriented projects and completed expense account documentation and filing with accounting.

. Looks after, facilities, courier & vendor management.

. looks after time management attendance & record keeping billing, payments & petty cash handling.

. Edited all correspondence and documents and reports.

. Handling travel desk (ticketing, visa, forex & travel insurance).

Shaw India Ltd

Jan 11 – Jan 14 Executive Assistant to the President (Expat)

Admin /Travel Desk Manager

Key Deliverables

Report directly to Chief Financial Officer.

Looks after the Production, Finance, Admin n Logistic depts.

Makes the reports weekly, monthly n quarterly basis.

Gather information related to key issues by collaborating with various levels of management.

Manage the process of interviewing between new hire candidates and management. Help candidates coming from out of town with hotel, travel and car service arrangements.

Handled proper direction of business relations and distribution of company literature by communicating with external contacts.

Manage particulars of off-site functions including participants, securing of location, availability, travel arrangements, menu choices and material preparation such as charts, correspondence, and slide preparations.

Help with product availability, customer-service and quality control related issues.

Process invoices and expenditure reports.

Offered total administrative support to the managers, Controller of Finance and direct reports.

Maintained and updated attendance records of 20 departmental personnel.

Organized details of agendas, meetings, itineraries, travel arrangements and expense reports.

Helped in word processing projects needing extensive output of presentations and spreadsheets.

Handled requisitioning of supplies and inventory adhering to a limited budget.

Computer Skills

MS Word

MS Excel

MS PowerPoint


Tenure Company Designation

Aug 06 – Dec 10 Suzlon Energy Limited Executive Secretary to CFO

April’03 - Aug’06 Allied Digital Data Services Pvt Ltd Secretary to the Vice President

April'99 - Mar’03 Ingram Micro India Ltd Sales Coordinator cum Secretary

2008 Executive MBA from ITM Institute (MUMBAI).

1999 B.Com., from Mumbai University.

1996 H.S.C. (Commerce) from L.S. Raheja Arts & Commerce College

1994 Matriculation from Maharashtra Board

Advance Computer course Ellora Institute, Santacruz

Telephone & Telex Operating Course Ellora Institute, Santacruz

Date of Birth : 13th June, 1976

Present Address : A-5, 101, Phase-II, Shubharambh Complex

Chitalsar, Manpada Road,

Thane West

Pin Code- 400607.

Permanent Address : Same as above

Linguistic Abilities : English, Hindi, Marathi, Gujarati & Konkani

Martial Status : Married

Looking forward to a Position of Responsibility in a Team Oriented atmosphere with scope for advancement in the organization. My dream is to be a part of your organization and contribute as much as I can for its betterment. It would be my sincere endeavour to learn, grow and glow with your organization.






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