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Document Control Specialist

Location:
Houston, Texas, United States
Posted:
March 29, 2019

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Resume:

Senior Document Control Specialist

Career summary

A Computer Data Processing graduate of Polytechnic Institute of New England. Tammy has worked 17-years in environmental laboratories; holding various positions from technician to QA/Safety Officer. She achieved a certificate in 40-hour HAZWOP training and as an OSHA Authorized Regulations Trainer.

Tammy has worked over 19-years in QA; including 5-years in a Document Specialist/Internal Auditor position with Nabors’ Canrig Drilling Technology and 3-years involved in Level 2 certification reviews for standards ISO9001, 14001, 18001, Forestry, and AeroSpace audits with Bureau Veritas, NA.

In 2009, she received certification as ISO9001 Lead Auditor, and went on to earn certificates for ISO9001 Internal Auditor, and for SEMS Lead Auditor. Employed by Lloyd’s Register since 2012; working extensively with procurement, surveyor execution packages, project proposals, and final reports. Her titles have been Senior Admin. and Senior Document Control Specialist working with procurement and client reports in the Deliverables Department since 2017.

Employment history

2012–present

Lloyd’s Register Drilling Integrity Services, Inc. (LR)

2009-2012

Bureau Veritas, NA

2004-2009

Canrig Drilling Technology

1993-2004

Severn Trent Laboratories

1987-1993

AnalytiKEM Laboratories

1984-1987

Indian Head National Bank

1982–1984

Nashua Federal Savings & Loan Association

Qualifications

Professional

Getting the Basics Right - Spelling Basics class, LR certificate 2019

Clarity and Conciseness in Business Writing, LR certificate 2019

Using the Parts of Speech course, LR 2019

Editing and Proofreading Business Documents course, LR certificate 2018

Internal Auditor Course, LRQA certified 2014

Problem Solving Tools & Techniques Training Course, LRQA certificate 2013

QMS Auditor/Lead Auditor Training course, LRQA certified 2009

Computer Data Processing, Polytechnic Institute of New England,

1985–1987, diploma 1987

Professional experience

2012–present

2017-present

Lloyd’s Register Drilling Integrity Services, Inc. (LR), Houston, Texas

Senior Document Control Specialist & Drilling Procurement Admin., Deliverables Group

Technical documents and reports processing using Microsoft Excel 2016, Word 2010, Skype, and Adobe Acrobat XI Pro software for review and layout, grammar editing of applicable deliverables components for various reports [Daily Reports, Project Summaries, Recommendation Summaries, Daily Report Table of Contents, Service Delivery Procedures per stack (for IWCE, BOP, and ECS), work scopes, checklists, photographs, attachments/ appendices]. Additionally, handle supply procurement and entering associated POs and invoices/receipts in ByD system for all of Energy-Drilling, Houston.

2015–17

Lloyd’s Register Drilling Integrity Services, Inc. (LR)

Senior Administrator, Service Delivery Group

Technically coordinated surveyor packages by creating and distributing customized service execution packages for rigs (drillships, semi-submersibles, platforms, jack-ups, etc.) and their associated equipment to project surveyors and technicians, immediately prior to field work execution.

Created and updated curriculum vitae (CVs) of technical field and in-house staff, and added rig experience and training updates.

Created and updated Guidance Notes (GNs), Lessons Learned, Swim Lanes, and Procedures and uploaded to portals and folders for technical use.

Tracked vacations and sick time entries weekly on all in-house Energy Division. Verified billable and non-billable coded entries on timesheets, and reconciled/corrected them within JDE and OpenAir. Submitted for management approval of each group and submitted approved weekly time reports to Payroll. Also, handled vacation carryover reports, liaising with HR at year end and for terminations.

2012–15

Lloyd’s Register Drilling Integrity Services, Inc. (LR)

Document Control Specialist, BOP Risk Model Group

Developed document control system to number and control various electronic and mechanical client documents back and forth for customers via customized SharePoint portals. Assisted Technical Manager with customer contacts database, scheduling, and developing guidelines and procedures.

Ensured that project personnel adhered to document requirements.

Inventoried all document completion and revisions, prior to client delivery.

(i.e.; Consultancy Agreements, Proposals, P&IDs, LBDs, Client Communications, etc.)

Administrator for the Risk Model SharePoint document portal, setting up and testing controlled client access. Also, audited access of the SharePoint Portal, to ensure document security. Arranged meeting rooms, meeting invites, and assisted with management scheduling/calendars. Wrote Minutes of Meetings for management after all Group Development sessions and Customer meetings.

Coordinated travel arrangements with Logistics via RigSight’s LiveConnect.

Worked extensively with corporate lawyer on proposals, legal disclaimers, confidentiality agreements, document downloads, and QA of documents. Defined course of action supported by consultancy agreements, for drawing changes made after risk modeling began.

2009–12

Bureau Veritas, NA, Houston, Texas

Technical Administrator (Level 2 Audit Reviews)

Responsible for all US, Canada, and International Aerospace L2 audit reviews (AS9100C, AS9110A, `AS9120A) by verifying schedules, calculating appropriate man-days, industry product codes, sites, verifying appropriate scope, auditor qualifications, verifying required process coverage and ensuring Contract Execution Plans are complete and signed Proposals are in the file.

Additionally, performed all the Forestry L2 audit reviews and various compliance reviews for ISO9001, ISO14001, OHSAS18001 standards.

Coordinated corrections through Customer Service and Auditors. Served as Certificate Coordinator for creating or revising Initial, Renewal, Transferring, Upgrade, and Changed certificates.

Communicated suspension resolution details to the UK division for submission to American National Accreditation Bureau (ANAB), as well as participated in international aerospace meetings and problem solving in work batches for SSC India.

Assigned certificate numbers and served as Certificate Signatory backup.

2004–09

Canrig Drilling Technology, Magnolia, Texas

Documentation Specialist/Internal Auditor

Performed QA and safety audits; lead or secondary auditor to comply with ANSI and ISO9001 requirements. Produced client specific top drive manuals;

retrieved project specific information (BOMs and COEs) from Visual Manufacturing databases.

Plotted electrical drawings, attached mechanical/electrical drawings to associated BOMs, and inserted/bookmarked/linked project files (via AutoCAD, Solid Edge, Promise–E, and Adobe software).

Reviewed projects and working with Engineering to correct discrepancies on BOMs and COEs.

Compiled certifications by charting the mudflow pressure systems data and combined with test summaries/certificates.

Printed and bound operating instructions with translations, parts, electrical, certifications, and doghouse and mechanical/electrical sections. Burned CDs and routed completed manuals and CD copies to proper sites. Printed and bound training manuals for Technical Services Instructors.

Coordinated safety auditors, wrote monthly audit schedule, as well as trained new internal auditors.

1993–04

2000–04

Severn Trent Laboratories, Houston, Texas (prev. Gulf States Analytical)

Quality Assurance/ Acting Health & Safety Officer

Ordered tests and submitted results to required entities for state, federal and NELAC certifications.

Conducted monthly Quality Audits within the organic and inorganic laboratories. Maintained Standard Operating Procedures within the various laboratories, per ANSI and EPA guidelines. Conducted Safety Orientation classes for new employees. Conducted monthly safety training for all employees on OSHA required topics.

Handled maintenance on safety equipment and tested air quality in work areas, on required OSHA frequencies. Handled two on site OSHA audits; without fines.

1993–00

Severn Trent Laboratories, Houston, Texas

Quality Assurance Assistant, 1999-00

Technician, Metals Preparation, 1998-99

Analyst, Wet Chemistry, 1994-98

Technician, Metals Preparation, 1993-94

1987–93

AnalytiKEM, Houston, Texas

Metals Technician, 1991-93

Sample Management/Shipping Technician, 1989–91

Laboratory Information System Specialist, 1988-89

Report Generator/Main Frame Clerk, 1987-88

Additional Training and Skills

Specialized Training

Additional

Preventing Unhealthy Workplace Conflict course, LR - 2018

Editing and Proofreading Business Documents course, LR - 2018

Being an Effective Team Member course, LR - 2018

Risk Assessment class, LR - 2018

Training, Competence, and Fit for Work training, LR - 2018

Safe Behaviours training, LR - 2018

Emergency Preparedness training, LR - 2018

Introduction to Handling Personal Information training, LR certificate 2018

Safe Driving course, LR - 2018

Keeping Yourself Safe training, LR certificate 2017

40 Hr. OSHA 501 training, certificate TX A&M Engineering Ext. Service

Authorized 10/30 Hr. OSHA General Industry Standards Trainer - 2000

SEOT, Respirator Cert. and Qualitative Fit-tested, renewed in various years

ENSR - OSHA Hazardous Waste Response certification, 1990

Digital Consulting Associates - DBase Programming class, 1986

A-1 Equipment, Fire Extinguisher Use certification, 2004

American Red Cross, CPR/First Aid training, renewed in various years.

Hyperlinking/linking, Bookmarking, ZipFiles, pdfs, Microsoft Excel 2016,

Word 2010, Adobe Acrobat XI Pro, Office 365, Skype, and RoomWizard.

Lotus123, RigSight LiveConnect, DrillSurvey, Promise-E, Visual, light AutoCAD, light Solid Edge software, and light PowerPoint use.

OneDrive, Cloud, DropBox, ByD, SAP SuccessFactors, JDE, Open Air, OASIS, CAAS–Citrtix NFuse, Siebel, WebAACS, Adobe, Access, LabNet, LIMS, and multiple other databases.

Scanners, fax machines, copiers, microfiche, printers, and other equipment.



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