EVA M. GILLIAM

*** ****** ***** – Gainesville FL 32607

Cell: 205-***-****

Email: ac8wwa@r.postjobfree.com

Efficient grant and contract manager with over 25 years of work experience in center grant and project financial analysis at institutions of higher education. Resourceful and enthusiastic with excellent conflict management and problem-solving skills. Responsible for insuring adherence to U.S. Government and other sponsors rules and regulations concerning the Federal Acquisition process, both defense and non-defense. Strong education and experience in Human Resource Management. Strong computer skills - Microsoft Word, PowerPoint, Excel, Access, Outlook and Oracle.

SYNOPSIS OF CURRENT RESPONSIBILITIES

Coordinate and participate in a variety of complex activities involved in the collection, compilation, documentation and analysis of research contracts and grants for the UFL Department of Neurosciences CTRND and the University of Alabama at Birmingham Diabetes Research Center (UAB-DRC) including but not limited to the following:

• Perform various contract administration functions, including monitoring funds, performing monthly reconciliation, conducting contract closeouts, maintaining database integrity, determining eligibility.

• Reviews new contracts/grants/agreements assigned to assure all necessary clauses have been included.

• Performs final closeout of assigned contracts; e.g., assures delivery, inspection and acceptance of contractual end items and that all administrative and reporting actions have been resolved before recommending final closeout of the contract.

• Independent and creative judgment applied to high-level goals and objectives of a department in an institution of higher education.

• Typically handle complex grant and contract agreements and related documentation in accordance with established grant and contract policies and procedures. This includes the National Institutes of Health, Department of Defense, Florida Department of Health and other funding agencies.

• Utilize computer skills to create, manage, analyze, and document sizable datasets and /or research information.

• Manage grants and contracts during their term, audit grants and contracts for compliance and provide excellent customer service.

• Ensure compliance with federal and state law, policies and procedures.

• Periodically review grants and contracts and recommends modifications when necessary.

EMPLOYMENT HISTORY

March 2018 to Present: University of Florida, 1149 Newell Drive, McKnight Brain Institute L1-100, Gainesville, Florida 32610 – Program Coordinator III for the Department of Neurosciences Center for Translational Research in Neurodegenerative Disease (CTRND) - 40 hours per week or more – day shift Supervisor: Laura Dukes, Phone: 352-***-****, Email: ac8wwa@r.postjobfree.com

• Responsible for a large UFL Center that includes approximately 65 funded awards totaling over $36 million.

• Construct, negotiate and administer grant budgets and ensure that all financial operations are in compliance with generally accepted accounting principles for NIH and Industry Sponsored protocols.

• Reconcile accounts monthly to review all charges to grant accounts and ensure spending is on track. Audit quarterly and send reports to principle investigators.

• Draft and develop grant and contract proposals and progress reports through UFIRST (including electronic NIH submissions), Subcontracts, projects, award transfers for new faculty, etc.

• Provide technical and topical advice and expertise to the researchers, offer suggestions for problem resolution.

• Able to upload papers into NIHMS for NIH publication compliance.

• Process Dean’s Commitment Billing monthly for my faculty.

• Request no-cost extensions through UFIRST

• Enter distribution changes and retroactive distribution changes when needed

• Coordinate expense to expense transfers when errors are made.

• Process Travel Authorizations.

• Schedule meetings of the ADRC Internal and External Advisory Committees, and arrange for visits to UFL by these Committees to include hotel and flight arrangements, itinerary for individual meetings, meeting facilities, catering, and transportation.

• Coordinate the logistics of our Consensus Conferences monthly and our Quarterly Neuropath Case Presentations quarterly. These meetings are audio visual conferences that include investigators in Miami, FL.

• Organize the application process and review of protocols for the Pilot and Feasibility applications to the Alzheimer’s disease Research Center (ADRC).

• Maintain data throughout the year that is needed for the NIH Progress Report of the ADRC. October 2010 to March 2018: University of Alabama at Birmingham, 1675 University Blvd, Webb Building, Birmingham, Alabama 35233 – Program Manager for the Department of Nutrition Sciences Diabetes Research Center (DRC) - 40 hours per week or more – day shift Supervisor: W. Timothy Garvey, MD, Phone: 205-***-****, Email: ac8wwa@r.postjobfree.com

• Responsible for a large center grant that includes approximately 15 pilot and feasibility awards and 7 core facilities awarded over $5 million.

• Construct, negotiate and administer grant budgets and ensure that all financial operations are in compliance with generally accepted accounting principles for NIH and Industry Sponsored protocols.

• Construct, negotiate and administer grant budgets and ensure that all financial operations are in compliance with generally accepted accounting principles for NIH and Industry Sponsored protocols.

• Prepare monthly account reconciliations to review all charges to grant accounts and ensure spending is on track. Audit monthly and send reports to principle investigators.

• Schedule meetings of the DRC Leadership Committee, the Internal Advisory Committee, and arrange for visits to UAB by the External Advisory Committee.

• Coordinate the logistics of our Plenary Lecture Series for the DRC Enrichment Core to include hotel and flight arrangements, itinerary for individual meetings, lecture facilities, catering, and transportation.

• Organize the application process and review of protocols for the Pilot and Feasibility Core.

• Maintain data throughout the year that is needed for the NIH Progress Report of the DRC.

• Regularly update the DRC website.

• Manage the DRC Summer Medical Student program (apply each year for the T32 supplement, email RFA to all UAB medical students and put application form and information on our DRC website, collect all applications, hire awardees, etc.)

• Draft and develop grant and contract proposals and progress reports (including electronic NIH submissions).

• Prepare/write Human Subjects Protocols and other necessary documents for submission to the UAB Institutional Review Board (IRB) and the Western Institutional Review Board (WIRB)

• Provide technical and topical advice and expertise to the researchers, offer suggestions for problem resolution.

• Retain regulatory files for all center grant protocols.

• Draft and develop all necessary documents for submission to Fiscal Approval Process (FAP), Radiation Safety Committee, Animal Protection (IACUC) and the Clinical Trials Review Committee (CTRC)

• Plan and execute special events for Nutrition Sciences including PhD student committee meetings and defenses. October 1997 to October 2010: University of Alabama at Birmingham, 625 19th Street South, Birmingham, Alabama 35233 – Program Coordinator for Radiology Research - 40 hours per week or more – day shift Supervisor: Mr. Richard Pierce (no longer at UAB) please call Ms. Kim Woodward for employment verification, Phone: 205-***-****, Email: ac8wwa@r.postjobfree.com

• Financial management of all research accounts (originated Excel spreadsheets for research account reconciliation saving as much as $10,000.00 per year in incorrect charges, oversaw billing and collection operations for research activities and draft forecast reports for grant accounts to better plan expenditures and stop overspending).

• Construct, negotiate and administer grant budgets and ensure that all financial operations are in compliance with generally accepted accounting principles for NIH and Industry Sponsored protocols.

• Draft and develop grant and contract proposals and progress reports (including electronic NIH submissions).

• Prepare/write Human Subjects Protocols and other necessary documents for submission to the UAB Institutional Review Board (IRB) and the Western Institutional Review Board (WIRB) (responsible for over 80 protocols)

• Design and administer regulatory objectives for research administration.

• Streamlined research personnel hiring including H1 and J1 Visa processing.

• Provide technical and topical advice and expertise to the researchers, offer suggestions for problem resolution.

• Retain regulatory files for all protocols (IRB and Industry sponsoring agency).

• Draft and develop all necessary documents for submission to Fiscal Approval Process (FAP), Radiation Safety Committee, Clinical Trials Review Committee (CTRC), and the Radiology Protocol Oversight Review Board.

• Maintain database of all Radiology research protocols on Sharepoint (this includes information such as: IRB expiration date, sponsor phone/address, nurse coordinator phone/email address, budget, etc.).

• Use research participant databases (Excel) for IRB, WIRB, NIH and other progress reports.

• Coordinated ACGME report for Nuclear Medicine Residency Program (this incorporated personnel policy administration, training and development, and space/facilities planning).

• Monitored Quality Assurance in the Division of Nuclear Medicine (monthly audits of the medical records for completeness and accuracy, Resident training, yearly patient surveys for quality of service, etc.).

• Interviewed Nuclear Medicine Resident Candidates and other office staff.

• Plan and execute special events for Radiology including one that earned an award from the Society of Nuclear Medicine.

November 1993 to October 1997: University of Alabama at Birmingham, 1600 7th Avenue South, Lowder Building, Suite 316, Birmingham, Alabama 35233 - Administrative Assistant, Pediatric Orthopedics - 40 hours per week – day shift

Supervisor: Michael Conklin, MD, Phone: 205-***-**** (Missy McCaleb, Nurse)

• Kept ledger for project expenses on Excel

• Handled accounting for multiple research projects and personnel procedures

• Processed grant proposals and constructed grant budgets

• Constructed yearly progress reports on grants

• Organized department special events

• Set up travel and itineraries

• Ordered filing cabinet system and formed the medical record keeping procedures in Pediatric Orthopedic Office

January 1992 to March 1993: US Department of Defense, Trident Submarine Project, Supervisor of Shipbuilding/General Dynamics, 75 Eastern Point Road, Groton, Connecticut 06340 – Mock-up Manager - 40 hours per week (temp) – day shift

Supervisor: Mr. Anthony Papalia, Phone: 888-***-****

• Routinely drafted and processed United States Department of Defense confidential and classified material.

• Managed access to classified areas such as the Trident Submarine Mock-Up and submarines under construction

(this included background checks, identification checks, legal U.S. entry documents check, etc.).

• Processed Payroll for the Trident Submarine Project.

• Managed special projects and charity fund raisers. March 1989 to

April 1991: Bachelor Officer's Quarters, Ceiba, Puerto Rico – BOQ Manager - 40 hours per week – various shifts

• Originated and managed a data-base to record and update depreciation information on all Combined Bachelor Quarter equipment (both Enlisted and Officer’s quarters)

• Ordered equipment, furniture and other supplies, bar code tagged each object

• Kept accounting records and audited cash flow nightly

• Organized billeting during training exercises

• Handled guest problems and concerns

January 1986 to April 1988: Secretary of State, 617 S Green Bay Rd, Waukegan, IL 60085 - Public Service Representative - 40 hours per week– day shift

Supervisor: Ms. Joann Rivera, Phone: 312-***-****

• Titled, registered and collected state tax on vehicles purchased and licensed in Illinois

• Processed driver’s license applications

• Trained to identify false identification

• Maintained complete statistical records on all transactions

• Tested potential or current drivers (written and road/driving) for licensure in the state

EDUCATION AND PERSONAL DEVELOPMENT

• B.S., Business Administration and B.S., Human Resource Management (double major), Southern New Hampshire University, 2500 North River Road, Manchester, NH, 03106, September 1991, magna cum laude

• Languages: English, Spanish (I speak well enough to communicate my ideas)

• Leadership Education for Administrative Professionals (L.E.A.P.) program courses such as: 7 Habits for Highly Effective People, Emotional Intelligence, Situational Leadership and The Four Roles of Leadership.

• Miscellaneous training: Accountability Through Performance Management, Safe Zone Program, Effort Reporting, IRB training course, HIPAA training, Emotional Intelligence

• 2009-2017 Member of the Board of Directors for the Freunde Deutscher Sprache und Kultur

(FDSK)/Das Haus – The German Club in Birmingham

• Volunteer for Habitat for Humanity

• Have served with a charitable organization during two trips to Honduras Gilliam, Eva M.

REFERENCES

Laura Dukes

Administrator, Department of Neuroscience

University of Florida

1149 Newell Drive

McKnight Brain Institute L1-100

Gainesville, Florida 32610

Phone: 352-***-****

Email: ac8wwa@r.postjobfree.com

W. Timothy Garvey, MD

Chairman, Department of Nutrition Sciences

Director of the Diabetes Research Ctr

616 Webb Nutrition Sciences Building

University of Alabama at Birmingham

1675 University Boulevard

Birmingham, AL 35249-3360

Phone: 205-***-****

Email: ac8wwa@r.postjobfree.com

Hubert Tse, PhD

Associate Professor

Department of Microbiology

Comprehensive Diabetes Center

University of Alabama at Birmingham

1825 University Blvd, Shelby 1202

Birmingham, AL 35294-0012

Phone: 205-***-****

Email: ac8wwa@r.postjobfree.com

Anath Shalev, MD

Professor, Med - Division of Endocrinology,

Diabetes & Metabolism

Director, UAB Comprehensive Diabetes Center

University of Alabama at Birmingham

1825 University Blvd, Shelby 1206

Birmingham, AL 35294-0012

Phone: 205-***-****

Email: ac8wwa@r.postjobfree.com

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