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Executive Assistant Personal

Spring Hill, Tennessee, United States
March 25, 2019

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Greater Nashville Area

Summary of Qualifications: Executive Assistant with over fifteen years’ experience. High expertise in Finance, Human Resources and Management skills. Previous on-site trainer and proficient with Microsoft Office Suite, Concur, Mindjet and VersionOne. SharePoint Administrator and project management competencies. Excellent meeting, conference and event planner. Versatile, organized and proactive thinker with flexible mindset.


Maury Regional Medical Center Columbia, TN 08/2018 – Present

Executive Assistant

Manages complex Calendar of COO and VP, Population Health.

Processes all departmental invoices and Expense Reports.

Organized and booked all travel, including group travel.

Handled all initial phone communication for COO and VP.

Interacts with direct reports of COO and VP, Population Health with meeting requirements, documentation.

Manages the POP Health SharePoint team site including dashboard, calendar. Ensures site is current and up to date.

Plans and coordinates conferences, training sessions, and other activities related to Hospital organization and Population Health project efforts or initiatives.

Project Management of new proposals for POP Health; rolling out new incentives for community.

Transcribed and published all meeting minutes of Board Meetings, Department and Executive Meetings.

Handled and communicated issues and complaints directly from walk-in and telephone calls from patients or family.

Coordinated with internal departments solution to issues with billing, procedures and Risk Management crises.

Coordinated WebEx, Video Conferencing and all audio conferencing set up.

Handled highly confidential medical records and HIPAA Security information.

Video Gaming Technologies, Inc. Franklin, TN 02/2007 - 01/2018

Executive Assistant

Managed and completed travel arrangements, including large group trips – domestic and international.

Organized structured Site wide events of 400+ of staff and family staying within the limits of budgets.

Super User of Concur Expense Reporting System.

Reconciled monthly expenses versus budget, forecasted budgets for new fiscal years.

Created all purchase orders, CERs for department. Created purchase tracking system for department. Saving tracking time of purchases approximately 15% of Scrum Masters chasing parts.

Processed and coded all invoices for payment within department. Created all check requests needed for department.

Onboarding new employees of R&D Department.

Trainer of Expense Reporting and Travel Software within department, other Admins and locations.

Created all Organizational Charts and Floor Seating Charts for Department.

Martha Jefferson Hospital Charlottesville, VA 04/2004 - 02/2007

Executive Assistant

Gatekeeper of VPs schedule and calendaring.

Scheduled domestic travel for VP and HR Managers. Processed all Expense Reports.

Scheduled in house interviews, including travel arrangements for Hospitalists (in hospital-Physicians).

Secretary of hospital Ethics Committee.

Ensured physicians had proper credentials and malpractice coverage.

Worked with local and state political offices on coordination of capitol events and new legislation bills of health care.

Assisted Risk Manager with investigating complaints against the hospital.


Piedmont Virginia Community College Charlottesville, VA Associates, BA

Community Involvement

Secretary - Board Member Golf View Estates Subdivision HOA

Volunteer member of ARC

Volunteer member of Yorkshire Terrier National Rescue, Previous State Director (Virginia)

State of TN Notary – Commission Expires December 1, 2020

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