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Administrative Assistant Executive

Location:
Houston, TX, 77077
Posted:
March 19, 2019

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Resume:

Karen M. Haynes

**** ********** *****, #***

Houston, TX 77077

832-***-****

Skills:

Type 70 WPM

Microsoft Office (Word, Excel, PowerPoint, Access)

Knowledgeable on Safety Procedures

CMS Time Entry and A/P System

iManage (Interwoven)

Interaction Database Program

Caselode Time Entry

Sharepoint

SAP

Experience:

Ramco Pest Control August 2015 – Present

Administrative Assistant

Invoicing

Database Management

Put together work proposals

Type all correspondence

Manage day to day office functions

Manage dispatch schedule

Houston Chronicle June 2014 – August 2015

Executive Assistant to Editor

•Heavy calendaring

•Travel arrangements and expenses

•Prepare and maintain PowerPoint presentations

•In charge of iPad check-out and inventory

•Schedule and set-up for meetings and lunches

•Take care of newsroom needs

•Order office supplies as needed

•Utilize MS Office (PPT, Outlook, Word, Excel)

•Maintain confidentiality

Contract Assignments September 2013 – June 2014

Legal Secretary & Administrative

Lyondellbasell June 2013 – September 2013

Administrative Assistant

•Calendaring

•Travel arrangements and expenses

•Schedule and set-up for meetings and lunches

•Prepare and maintain correspondence and spreadsheets

•Maintain confidentiality

•Schedule and coordinate candidate interviews

•Editing/proofreading reports and other documents

•Purchase requisitions

•Attend department meetings and transcribe meeting minutes

Contract / Temporary Assignments August 2011 – June, 2013

Legal Secretary

Edison McDowell & Hetherington LLP January 2011 – August 2011

Legal Assistant (Managing Partner)

Input time for attorney

Type all correspondence, pleadings and discovery

File court papers electronically

Heavy transcription

Draft pleadings and discovery for Attorney review

Travel arrangements

Answer multi-line phones

Maintain filing for attorney

Calendar deadlines

Prepare expense reports

Prepare for and attend trial with Managing Partner

Sedgwick Detert Moran & Arnold LLP

Legal Secretary (Houston Partner) July 2006 – January 2011

•Assist with start-up of firm

•Prepare correspondence and court papers (transcription and otherwise)

•Calendar Houston office deadlines

•E-file court documents

•Manage Partner membership associations and all activities associated

•Input time for Attorneys

•Handle all travel and expense reports for Houston office

•Generate emergency checks for Houston office

•Code and forward vendor invoices for payment, as well as printing of client prebills and invoices

•Order office and kitchen supplies for Houston office

•Handle video conferences for Houston office

•Keep up with CLE for Houston attorneys

•Assist with Marketing Activities for Houston office

•Maintain client database made up of 2000+ contacts

Dobrowski, L.L.P. (Houston, TX) March 2004 - July 2006

Legal Secretary

•Assigned to lawyers that handled appellate, commercial as well as labor and employment litigation

•Arranged depositions and calendared deadlines

•Prepared correspondence and court papers, briefs

•Handled court filings and discovery

•Created labor and employment related PowerPoint presentations

•Administrative duties associated with summer associates program

Baker Botts L.L.P. (Houston, TX) October 2002 - Feb 2004

Legal Secretary

•Assigned to four trial lawyers who dealt with antitrust, oil & gas, pharmaceutical and insurance litigation

•Arranged depositions and calendar deadlines

•Prepared correspondence and court papers

•Handled court filings and discovery

State Representative Mark A. Hunt (Charleston, WV) April 1997 – October 2002

Legislative Assistant, House Rulemaking and Review Committee Chairman

• Took and transcribed weekly legislative committee meeting minutes

•Drafted and distributed all outgoing correspondence responsive to constituency

•Answered all incoming constituent calls

•Any other legislative duties as needed

•Hunt & Sorreno - Legal Secretary (when legislature was not in session)

•Prepared documentation for bankruptcy, appointed criminal defense and personal injury cases and answered phones in busy office



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