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Manager Administrative Assistant

Location:
Calgary, AB, Canada
Posted:
March 10, 2019

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Resume:

JULIA ZHALIBINA

ac8qls@r.postjobfree.com ac8qls@r.postjobfree.com www.linkedin.com/in/julia-zhalibina

416-***-****

ADMINISTRATIVE ASSISTANT

PROFESSIONAL SUMMARY

Over 5 years of experience in administration and purchasing

Strong organizational, interpersonal and communication skills; able to prioritize multiple tasks while meeting established deadlines; performs well independently and in a team

Reduced corporate mobile expenses by 50% in negotiations with mobile service provider

Reduced corporate courier expenses by 50% upon analyzing the courier market and replacing the vendor

Promoted from Office Manager to Procurement Manager

Proficient in Microsoft Office

Fluent in English and Russian languages; Spanish at the beginner level

PROFESSIONAL EXPERIENCE

Procurement & Supply Department Manager Jan 2017 – Dec 2018

AAL Group LTD

Managed purchase activities, material planning and sourcing of materials for production facilities of the aviation organization

Responsible for timely and efficient placement of work and service orders to ensure smooth, continuous operations of the production team

Constantly conducted market research and negotiated supplier prices and contract terms which resulted in monthly procurement costs reduction by 10-20%

Collaborated with different organization divisions on systematization and planning of internal orders placement to ensure safety stock availability and lead time efficiency

Ensured on-time processing and delivery of goods/services by coordinating with Finance, Logistics departments and warehouse team at different stages of order completion

Identified and researched potential new suppliers; developed alternative supplier source to provide more procurement opportunities and secure purchasing stability

Conducted supplier audit and yearly evaluation in terms of price, quality of products, lead time, overall performance and risks to ensure they complied with organization standards and requirements, which resulted in communication and delivery improvements

Ensured better understanding of procurement process and increase in work efficiency by developing purchasing policies and procedures

Saved organization from poor investment into warehouse inventory management system by researching and identifying suitable options and reducing initial costs down by 80%

Coordinated accreditation process of metrology lab of the organization which resulted in award of accreditation certificate recognized worldwide

Office Manager March 2014 – Dec 2016

AAL Group LTD

Supervised smooth and efficient running of all aspects of the office by attending all queries at the right time with friendly approach and by keeping a list of queries for further action and follow up

Handled administrative matters, including screening calls, distributing of incoming/outgoing correspondence to the appropriate individuals/departments inside/outside the organization; issuing, distributing and maintaining records of organization internal standards, procedures and documentation; making travel arrangements for the management and employees

Arranged for legal translation of official/technical documentation to support the needs of operations team

Supervised a fleet of 14 drivers; coordinated daily transportation schedules, delegated tasks to assure smooth operations; interviewed and hired new drivers

Contributed to safe, smooth daily operations and saved organization a lot of time and unnecessary spending by arranging and maintaining vehicle maintenance and insurance contracts; coordinating preventive and regular maintenance/repair/motor insurance renewal for organization vehicles

Negotiated and managed vehicle rental contracts; liaised with car rental companies for arrangement of bus/car rentals to support daily transportation queries

Made extra profit for organization by selling old vehicles before purchasing new ones to partially compensate for incurred expenses

Purchased corporate mobile devices, office stationary, corporate uniform; office furniture, furniture for company accommodation; household/office appliances and electronic items

Assisted in coordination of company events

Assistant, Business Development Department May 2013 – March 2014

AAL Group LTD

Supported Business Development office by responding to telephone, E-mail, in-person inquiries in a prompt manner; keeping records of incoming/outgoing business correspondence

Supported operations requirements by arranging translation of technical documentation

Prepared commercial offers for customers on a regular basis

Scheduled and attended regular internal meetings for managers of Business Development Department, organization management meetings, documented meeting minutes to keep track of all important matters discussed

Arranged and maintained stationary supplies; corporate brochures/gifts for daily use and exhibitions

Assisted filling in/submitting medical insurance claims for organization employees to help them recover incurred expenditures

Reservations Executive (inbound tourism) Oct 2011– May 2013

Bonton Tours and Travels LLC

Engaged in continuous market research for potential clients to increase sales and profit for organization

Managed business accounts with travel companies/agencies in CIS countries and UAE service providers

Developed and arranged holiday packages in the UAE; created and distributed promotional offers to attract more potential clients

Increased the amount of sales to the CIS market customers by 40%

EDUCATION

Specialist Diploma in English Teaching* June 2010 Russian State Pedagogical University named after A.I. Hercen, Volkhov, Russia

* Evaluated as equivalent to a Master’s Degree from a university in Canada by WES



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