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Administrative/Facilities Coordinator

Dallas, TX
$19.00 hourly
March 06, 2019

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Carlos Trujillo

Dallas, TX



Highly motivated, ambitious, and reliable Office Coordinator with over 13 years of experience conducting and coordinating various administrative functions. Practice proper planning, organization, problem solving, and time management skills, while maintaining communication with a consistent positive attitude. Capable of handling multiple tasks with ability to adapt to change. Manage to self-learn new techniques and applications quickly and efficiently.


Effective leadership communication skills

Filing/Records management

Project leadership & management

Equipment handling

Event oversight

Analysis and proofreading


Adobe Acrobat

Proficient user of MS Office (Word, Excel, PowerPoint, Access, Visio and Outlook)

Project leadership & management

Google Suite


DeVry University

BS in Business Administration Expected Graduation: October 2019



Facilities Coordinator

Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.

Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use.

Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 15 employees. Ensured staff was equipped with all necessary supplies and collateral for long distance travel.

Reduced company lunch expense by 31%.

Successfully planned and executed corporate meetings, lunches and special events for groups of 180 + employees.

Coordinated and executed all aspects of office moves for over 30 employees.

Handled customers effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving problems to maximize efficiency.

Maintained status reports to provide management with updated information of internal projects.

Reviewed, tracked, and submitted invoices for all areas of work

Liaised with HR department with termination procedures.

Represented executive-level management as first-point-of-contact in all communications with vendors, personnel, and clients.

Served as central point of contact for all outside vendors needing to gain access to the building.

Received and shipped packages utilizing FedEx, UPS, and USPS.



Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 30 employees. Ensured staff was equipped with all necessary supplies and collateral for long distance travel.

Selected from more than 12 senior Non-Commissioned Officers to serve as Platoon Sergeant.

Expanded multi-lateral relations with Spain and Iraq to strengthen security and partnership.

Led a cross-functional logistics team of 8 personnel for procurement of essential equipment, supplies and transportation to deployed troops in Iraq.

Personally, responsible for over $30 million of command equipment with no deficiencies, losses or damages.

Maintained 100% accountability of a large section of equipment worth over $15 million during multiple overseas deployments.

Contributed to an annual 50% increase in productivity through improvements in operations, quality, safety and administration.

Provided required weekly, monthly and quarterly reports of personnel and equipment.

Applied safety procedures and policies as outlined in Department Safety Manual.

Assessed materials, parts and products for conformance with quality control requirements and production specifications.

Coordinated itinerary and scheduled appointments with 100% accuracy.

Aided senior leadership during the executive decision-making process by generating daily reports to recommend corrective actions and improvements.

Compiled and uploaded files into records management system.

Monitored facilities and identified maintenance and repair needs.

Handled a variety of building maintenance responsibilities, including the replacement of door locks and the fixing of heating and air conditioner problems.

Coordinated building operations, maintenance, and improvements.

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