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Executive Assistant Project

Location:
Vaughan, Ontario, Canada
Salary:
40,000 - 45,000
Posted:
February 27, 2019

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Resume:

** ****** *****

Maple, Ontario L*A *M*

Cell: 416-***-****

Email: ac8mkt@r.postjobfree.com

SONIA REGO

CAREER SUMMARY

An individual with excellent corporate communications and administrative experience. A team player with a professional manner, high energy level and a positive attitude. Effective communication skills combined with proven performance in areas such as business planning, written and oral communications, and relationship management. Proven ability to handle and coordinate various tasks simultaneously. Dedicated to continuous professional development with the flexibility to accept new ideas and challenges.

EMPLOYMENT EXPERIENCE

BAZIS INC. May 2015 to December 2018

Office Administration Assistant

Successfully accommodated the demands of a fast paced multifaceted company by assisting to the President of the Company and the Architectural Engineer by preparing various types of contracts, work orders, presentations and correspondence.

Developed a templates for the construction division. Involved in creating purchase orders and ensuring terms of payment were in compliance with corporate policy, tracked and paid in a timely manner.

Successfully managed projects including implementing information into the database, for 9 projects ensuring timelines were adhered to and invoices were accurate and paid in a timely manner. Prepared trackers to identify requirements, risks, and issues with project. Responsible for maintaining all records pertaining to projects.

Developed a reliable organization system for the department to ensure that all project components are easily accessible.

Responsible for scheduling appointments, meetings and updating the President’s calendar. Organized and coordinated meetings on behalf of the President.

Manage the Office day-to-day operation, responsible to open and close the office.

Provided administrative support to several members of the executive team including making travel arrangements for flights, hotel accommodations, car rental and providing directions as required.

Effectively liaised with several departments throughout the business, such as Residential, Commercial, Leasing and Corporate Legal Departments, providing effective, timely service by providing clear concise responses to business inquiries.

Composed correspondence to contractors, third parties, homeowners and municipalities as requested by various divisions.

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KANEFF PROPERTIES LIMITED June 2013 to March 2015

Executive Assistant/Coordinator

Successfully accommodated the demands of a fast paced multifaceted company by assisting to the Director of Construction by preparing various types of contracts, work orders, presentations and correspondence.

Developed a templates for the construction division. Involved in creating purchase orders and ensuring terms of payment were in compliance with corporate policy, tracked and paid in a timely manner.

Successfully managed projects including implementing information into the database, ensuring timelines were adhered to and invoices were accurate and paid in a timely manner. Prepared trackers to identify requirements, risks, and issues with project. Responsible for maintaining all records pertaining to projects.

Developed a reliable organization system for the department to ensure that all project components are easily accessible.

Responsible for scheduling appointments, meetings and updating the Director’s calendar. Organized and coordinated meetings on behalf of the Director.

Provided administrative support to several members of the executive team including making travel arrangements for flights, hotel accommodations, car rental and providing directions as required.

Effectively liaised with several departments throughout the business, such as Residential, Leasing and Corporate Legal Departments, providing effective, timely service by providing clear concise responses to business inquiries.

Composed correspondence to contractors, third parties, homeowners and municipalities as requested by various divisions.

VALARD CONSTRUCTION June 2011 to February 2013

Executive Assistant/Office Manager

Utilized superior organizational skills to provide strategic administrative support to Manager

Organized, planned and coordinated all aspects of meetings including scheduling, facilitating presentations and making all arrangements for equipment and catering requirements. Responsible for maintaining calendar for Manager.

Managed escalated issues by taking ownership and ensuring that problem resolution met and exceeded client satisfaction.

Responsible for managing department expenses, maintenance and organization of office supplies, office equipment and records. Coordinated printing and binding of materials as required

MHPM PROJECT LEADERS November 2010 – June 2011

Project Administrator, (Contract Position)

Provided support to the Principal and Project Managers and all members of the Project Team

Implemented and created project templates to increase productivity and efficiency.

Successfully managed projects including assigning resources to projects as required, ensuring timelines were adhered to and invoices were accurate and paid in a timely manner. Prepared trackers to identify requirements, risks, and issues with project. Responsible for maintaining all records and correspondence pertaining to projects and updated Project Closure once all deliverables have been completed.

Coordinated meetings and made all necessary arrangements in support of the Project Manager.

Responsible for scheduling updates, progress reports, preparation of tender and contract documents.

Assisted by regularly updating progress budget and assisting Project Managers organize their work within each task budget

Responsible for undertaking general office administrative duties as required

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DELOITTE

Executive Assistant (Contract Position) December 2009 – June 2010

Successfully provided competent and reliable support to three Executives.

Responsible for a major corporate account. Represented the company in a knowledgeable, courteous and professional manner in all internal and external interactions.

Provided professional administrative support to the Executive Director.

Provided assistance to team members with administrative tools (i.e., Outlook, Excel, Word)

Responsible for maintaining the executive calendar, including scheduling appointments and meetings. Also responsible for all arrangements and coordination of team building functions.

Assisted in the preparation and editing of presentations as required.

Created purchase orders and ensured payment terms were in compliance with corporate policies and guidelines.

Liaised effectively with clients and external vendors.

CIBC/HEWLETT-PACKARD (CANADA) CO. 1974 - 2009

Project Administrator/Office Administrator and Receptionist

Provided support to Project Managers and Program Managers for areas including but not limited to: Networks & Security, AS400, Non-Stop, Mainframe, Unix, Application Support and Information Security.

Created and maintained high-quality project communications, including preparing and distributing clear and detailed minutes and recording, communicating and following up on action items.

Actively assisted in coordinating the completion and signoff of project deliverables to ensure completeness and accuracy.

Compiled status reports and other periodical reports, requiring input from multiple project teams.

Managed the repository of project deliverables and templates.

Responsible for the orientation of new project/program managers with respect to the current processes and procedures of the department.

Effectively contributed to the development and implementation of standards for document naming conventions, version control and filing of documentation.

EDUCATION/TRAINING/DEVELOPMENT

CIBC/HEWLETT-PACKARD (CANADA) CO., TRAINING COURSES

Project Management Introduction,

ITIL Course,

MS Excel 2003

Advanced and Writing Effective Business Plan.

QUALIFICATIONS/SKILLS/EXPERIENCE:

20 years plus of relevant administrative support experience.

Excellent project management and organizational skills with a track record of delivering results in a timely and responsive manner.

Expertise in developing and streamlining processes to make departments more efficient.

Superior communication and interpersonal skills.

Detailed oriented in the creation of documentation and correspondence.

Easily adapt to change.

Possess problem-solving techniques, strong analytical and sound decision making skills.

A track record of executing and delivering positive results on agreed upon objectives.

Ability to work in an extremely fast paced environment with focus on developing procedure and managing change.

Acute ability to analyze situations, diagnose problems and implement solutions, often within very narrow time frames.

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COMPUTER SKILLS

Skilled in Windows 7, Vista and Windows 10 and 13. MS 2007, MS2010 and MS 2013; specialized in Word/Excel/Outlook/PowerPoint/Visio/AdobePro

REFERENCES ARE AVAILABLE UPON REQUEST



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