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Document Controller

Location:
Jeddah, Makkah Region, Saudi Arabia
Posted:
February 25, 2019

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Resume:

Name : Mirza Naveed Baig

E-mail : ac8lf6@r.postjobfree.com

Mobile : 053*******

CAREER OBJECTIVE:

A Motivated Document Controller with over 10 years of organizational expertise. with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of electronic data management systems, supplier document controls, electronic filing systems, Exceptional at providing services in the area of operations documentation management including implementation of automated documents for systems generation with an eye to future updates and modifications.

Easy going by nature and able to get along with both work colleagues and senior managers, self-growth in the company hierarchy. currently looking for a suitable document controller position.

KEY SKILLS

Proficient with Document Management / Controlling,

Documentation Preparing Weekly Progress Report / Monthly Progress Report and Other Reports

Document Distribution to Engineers, Clients & Subcontractors

Documents Uploading / Downloading

Document Management on Server

Updating document Log Register etc.

Strong IT, database and communication skills.

Excellent interpersonal skills and a professional telephone manner.

Utilizing a range of office software, including email, spreadsheets and databases.

A comprehensive understanding of health and safety regulations.

Ability to evaluate, prioritize, organize and delegate work schedules.

Proven decision making skills.

Able to react quickly and effectively when dealing with challenging situations.

Assisting departments with queries on documentation requirements & submissions.

Areas of Expertise

Adobe professional proficient

MS Office expert

SharePoint expert

Experience

Hard working

Reorganization expertise

Accurate

Meticulous

Efficient

Organized

QUALIFICATIONS

Completed university 2005

Completed Intermediate 2002

SSC Board of secondary School Certificate in 1999

WORK EXPERIENCE:

Working as a Document controller in Al Toukhi group of company.

From 2007 to till date

Responsibilities:-

Prepared employee timesheets and expense reports for contract employees

Handled all hard copies and electronic filing.

Responsible for all invoicing to and from clients and vendors.

Booked executive travel and held multi-company catered meetings bi-monthly

Planned, controlled and directed the document control functions for a mining study.

Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures.

Trained project personnel in automation tools and document control procedures.

Created and implemented the Request for Inspection (RFI) process within the project.

Directly supported Contracts Manager and reviewing invoices.

Prepared and analyzed the documents for project closeout and record turnover.

Store and maintain company documents in both electronic and hard copies

Scan, image, index, and organize documents projects wise

Follow process and principles of company's document lifecycle procedures

Archive, control, and retrieve records as and when needed

Keep records of project details, meeting minutes, technical specifications, drawings, etc.

Classify, sort, and categorize documents in alpha-numerical order

Control issuance of documents and seek proper approval for the same from senior authorities

Review completeness, accuracy, and authenticity of documents

Perform quality check on documents by following document control processes

Performed responsibilities of file migration and assisted in auditing

Trained junior employees in maintaining, retaining, and retrieving documents

Performed destruction and disaster recovery as demanded by the situation and management

Performed activities of quality control of documents and validation of test reports

Maintained and retrieved data in and from spreadsheets

Others:

Document Controller, Computer Operator (Document Control), highly proficient with Computer Packages like, Microsoft Office, and having Basic Knowledge of AutoCAD.

ADMINISTRATION DEPARTMENT

Responsible for controlling all documentation related activities in a project.

Support and coordinates with discipline with administration and control.

Data Entry of In carry / dispatch / Updating Contracts / Bill details

Preparation of Report.

Control and maintain project Record of incoming project documents.

CASH MANAGEMENT:

Knowledge in Cash Management, Prepare Annual Monthly rolling Cash forecast, analyzes variances, and takes corrective actions.

CASH COLLECTION:

Ensure that revenue invoices are issued according to contract and get paid on timely manner.

ACCOUNTING:

Ensure that Invoices are correctly posted, in accordance with company’s policies.

As a team member of your organization, I can provide:

Efficiency; reliability; accuracy with numbers

Excellent financial analytical and writing skills

Outstanding supervisory, communication and interpersonal skills

Strong ability to manage conflicting and changing priorities.

Established organizational skills

Ability to develop and lead a team

Flexibility in work well Equipped to handle situation and issues within this field.

PERSONAL DETAILS:

Name : Mirza Naveed Baig

Marital status : Married

Religion : Islam

Nationality : Indian

Languages Known : English, Arabic, Hindi & Urdu

Present Address : Jeddah, Saudi Arabia

Declaration

Being technically sound, young and enthusiastic, I am confident that I can fulfill your esteemed organization’s requirements. I wish and hope that I will have the privilege of serving your Organization.

(Mirza Naveed Baig.)



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