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Administrative Assistant Sales

La Mirada, CA
January 31, 2019

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Theresa Alvidrez

***** *** ********* **.

La Mirada, CA 90638

562-***-**** (cell)

Human Resources Assistant · Administrative Assistant · Office Administration · Production Assistant


Strong background in Administrative Assistant, Human Resources Assistant, Health & Safety Assistant, Quality Assurance Assistance.

Efficient, organized and detail-oriented professional with extensive experience in office related business

Professional experienced working in fast-paced environments demanding strong organizational, and interpersonal skills.

PC proficiency in MS Word, Excel, PowerPoint, and Outlook

Resourceful and effective in multi-tasking resulting in accomplished results

Strong problem solving skills

Employment History

Suna Agency/Yamaha Buena Park, CA

Inventory Administrative Assist.

October, 2018 – Present

Enter RMA’s, WIP’s and PO’s

Update school information in sharepoint

Enter loan orders from DM’s and Giveaways

Add new vendors to vendor list in Oracle

Update vendor contact cards

Put together an SOP binder and keep it up to date with all changes

Key Skilled Staffing, Danone/Whitewave Foods City of Industry, CA

Documents Control Assistant, and Inventory & Resupply Coordinator

August 2016 – August 2018

Run Reports in SAP every morning

Locate product to full orders from three warehouses and fill orders as needed to resupply inventory daily

Consolidate into a report and send out to distribution list daily.

Send email of all inventory going short daily

Schedule trucking company’s PO’s for pick up’s and deliveries per email requests daily

Schedule PO’s in Lean and i3PL programs as needed throughout the day

Record deliveries on a spreadsheet to distribute at end of day to next day deliveries

Run report of pick-up’s and export to excel and email at end of day

Keep a spreadsheet of backhauls to know what materials are being moved to three warehouses and send at end of day.

Reply to numerous emails daily and reply in a timely manner

Work on all QMS data entry for both Production and Processing

Verified Kronos Database

Attend ELC meetings to discuss company events

Filed all manifests for the Environmental department

Reviewing, sorting and filing of all production forms

Review all milk tickets and batch sheets for errors in SAP and file

Assist in as an HR Assistant

File HR personnel documents in employee personnel files

Document Control

Review daily production reports for errors and send back all errors for correction. File all documents in daily folders.

Sort and file

Assist in audits

Order lunches for meetings

Order supplies

Attend meetings for Employee Leadership Counsel

PDS Tech/Arrowhead Products

Customer Service Coordinator Los Alamitos, CA

February 2015 – May 2016

Print purchase orders

Enter purchase orders in BPCS system

Log every purchase order in spreadsheet

Route all purchase orders

Expedite products


Assisted in presentations

Scan and log all orders

Print purchase orders

Enter purchase orders in BPCS system

Log every purchase order in spreadsheet

Route all purchase orders

Expedite products


Assisted in presentations

Scan and log all orders

Expedite production process

Attend program meetings daily to discuss production process

Key Skilled Staffing

WhiteWave Foods/Admin Asst./EHS Asst. City of Industries, CA

March 2014 – February 2015

Enter all Sick/Vacation request into excel database

Verified Kronos Database matched status forms submitted on a daily basics

Kept track of absenteeism

Assist with month end reports

Attend weekly HR meetings

Attend ELC meetings to discuss company events

Filed all manifests for the Environmental department

Logged all safety training into database and filed away

Kept track of all Certificates of Compliance log/book

Issue shoe slips to employees as needed

SAP experience

ETP logging and tracking

Exide Technologies Vernon, CA

EH&S Administrative/Human Resources Assistant

November 2010-February 2014

HR representative for a growing organization with over 130 employees.

Accurately processed manifests for the Environmental department

Took inventory and ordered all PPE products that needed to be ordered

Scheduled all blood draws, logged, sent out via FedEx, and processed results for all employees

Filed all results and keep up with all filing within the H&S department

Issue shoe slips and jackets to all employees

Input data entry of new hires, terminations and various status changes

Post all announcements for employees to view

Set up interviews and orientations for new hires

Ordered lunches for meetings

Process invoices for payment & pay with credit card, then reconcile credit card statement

Processed all union employees insurance documents and submitted

Distributed mail and prepared out going mail

Open door to all union employees for all questions and problems they need to discuss

Ordered stationary supplies and store pick up when needed

Shopped for all supplies for lunches (water, sodas, forks, spoons, knifes, ect…)

Shopped for coffee supplies for coffee room

Assisted with payroll problems and issues

Abigail Abbott/Huhtamaki, Inc. East Los Angeles, CA

Human Resources Assistant

April 2009- November 2010

Assisted and conducted orientations

Update and organize Personnel files

Called & scheduled new temps for openings from agencies

Ordered stationary supplies

Open & distribute mail

Assisted with the fun committee and researched location for outings

Schedule meetings and order lunches for office personnel

Process invoices for payment & pay with credit card

Process bank statements and forward to corporate

Attend weekly meetings HR meetings and monthly safety drawings

HR/Administrative Assistant/Sales Coordinator Santa Fe Springs, CA

Namasco Corporation (formally Primary Steel)

September 2004 – February 2009

Assisted in entering sales quotes and sales orders

Assisted in placing calls to locate material

Faxed & filed sales quotes /orders

Filled in when a sales rep was out for the day and/or a week

Check the open order report to verify orders were on time

Maintain all salary schedules for union employees, calendars

Verify payroll for all union employees and submit to our corporate office

Scheduled appointments for all new hires

Prepared all new hire packets

Process and input data for new employees and maintained all personnel files

Composed routine memoranda to employees regarding personnel issues

Conduct new employee orientation and assist in proper completion of forms

Answer questions involving policy, procedure, regulations related to personnel

Process 401k/insurance enrollment

Ordered stationary supplies

Maintained the fax and copy machine


Reeta Sami


Angela Loera


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