Sign in

Administrative Assistant Manager

Augusta, Kansas, United States
$19 - $22
May 01, 2019

Contact this candidate


Stephanie L. Kelly



To obtain a challenging position as an administrative coordinator/assistant, that demands excellent computer proficiency with good managerial competence and technical and interpersonal skills SUMMARY/ACCOMPLISHMENTS

Over 10 years experience as an Administrative Assistant/Office Coordinator

Over 10 years experience Event Planning

Effective communication (verbal/written) skills

Effective organizational and interpersonal skills

Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Publisher and Adobe Acrobat

Preparation of minutes for meetings and effective tracking and coordinating matters which occur from minutes

Ability to prioritize, coordinate, multitask and initiate work independently and as a team

Collaborated with Access Database professional in order to centralize the risk database for easy retrieval of information

Modified hospital forms to add bar codes, then testing forms to insure bar codes would upload into the hospital's Electronic Medical Record system


Delta Dental of Kansas, Wichita, KS

Administrative Assistant 06/10/2013 - 01/17/2019

Support Vice-President Professional Relations and the Professional Relations (PR) Team

Coordinated educational seminar to include: venue selection, food, sign-in sheets, name badges and set up in RegOnline (online event registration system)

Worked with Communications Department to create invitations and flyer for educational seminars

Prepared packets for seminars to include: evaluations, copy of presentation and other hand out as necessary

Complied seminar results for PR team

Verification of new provider enrollment form to set up providers in the Delta Dental Network

Prepared welcome packets to send to new providers in network

Created and updated forms in Microsoft Word and Adobe Acrobat

Collaborated with the Communications teams to ensure that anything sent to a dental provider/office is compliant with company standards

Maintained and tracked department budget and all promotional items within the PR department

Worked with the PR team to review and updated PR Training Manual

Provided information for company SSAE (Statement on Standards of Attestation Engagements) No 16 Audit annually through CPA firm; this audit is a Service Organization Control (SOC) report

Answered calls from provider offices related to new provider enrollment, updating/changing provider/office information (W9, location information change, inactive providers, direct deposit/EFT) and send office necessary forms

Prepared Provider Directories for Sales and Marketing Team on a quarterly basis

Ensure accuracy of monthly PR reports which consist of 7 to 8 individual reports Kansas Heart Hospital, Wichita, KS

Quality Assessment and Medical Staff Services Coordinator 08/18/2010 – 10/25/2012

Supported Manager of Quality Assessment and Medical Staff Services, Medical Staff Committees and Risk Manager

Accountable for processing, maintenance of information and the preparation of credentialing for all Medical Staff and Allied Health Professionals

Maintained confidential credentials files and electronic medical staff database

Assisted and supported managerial staff in the development and/or revision of departmental policies and procedures, and all forms used throughout the clinical areas of hospital

Provided support to the Risk Management Executive Committee by maintaining Risk database (Access), inputted all risk occurrences and investigations

Created reports to Risk Management Executive Committee members

Prepared minutes for meetings and assisted with tracking/coordinating matters which occurred from minutes Wesley Medical Center, Wichita, KS

Residency Office Coordinator, Family Medicine Education 8/12/2002 - 3/12/2010

Supervised department secretary

Prepared and monitored time reports for resident physicians

Coordinated residency events and activities

Supported Program Director in all residency education responsibilities

Assisted in development, implementation, creating, revising, and editing the programs policies and procedures

Coordinated travel arrangements for faculty physician, residency physicians, and groups

Scheduled appointments, arranged conferences and meetings

Tracked budgetary items for department, prepares expense reports and check requests

Coordinated the interview recruiting and selection process

Coordinated curricular activities of the residency and the master annual rotation schedule

Maintained residency alumni database and coordinates all request for verification of training

Attended faculty, curriculum, and residency group meetings

Prepared minutes for meetings and assisted with tracking/coordinating matters which occurred from minutes

Accountable for maintaining documentation used in preparing annual reports and site reviews EDUCATION

Bachelor’s Degree in Business Quality Management, Southwestern College, Winfield, KS

Butler County Community College, El Dorado, KS


Girl Scout Leader, 9 years

Program Manager Windwalker Girl Scout Service Unit, 2 years

Manager, Windwalker Girl Scout Service Unit, 2 years

Received an award for ”Outstanding Girl Scout Leader”

Contact this candidate