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Executive Assistant Office

Rolling Hills Estates, California, United States
April 30, 2019

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** ****** ****** ****

Rolling Hills Estates, CA 90274



Highly skilled, consummate Executive Assistant with demonstrated capacity and extensive experience providing high-level, complex administrative support to executive-level staff with the coordination, planning, and support of daily operational, administrative and managerial functions including travel arrangements and schedules, extensive research, accurate reporting, project and information management, business development efforts, and supervision to administrative staff. Adept at developing and monitoring detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Highly reliable, results oriented and thorough in prioritizing and simultaneously supporting multiple deadline driven operations. Keen focus and attention to detail, accuracy and the impact of the finished product. Able to identify goals and priorities and resolve issues in initial stages.


Analytical thinker with comprehensive office management skills

Accurate report and document preparation

Organized records management/ maintenance/ retention

Meeting, conference and event preparation, scheduling and planning

Excellent, concise communication and organizational skills

Extremely computer software savvy and technically proficient

Creative problem solver with sound judgement, diplomacy, tact and confidentiality PROFESSIONAL EXPERIENCE


Rolling Hills Estates, CA 2001 – Present

Executive Assistant, Office Manager

Orchestrate a wide variety of operational functions essential to the effective management of an efficient, organized and well-run office including payroll, accounting, human resource management, tax payments, expense reports, bank statement and credit card reconciliation, and litigation support including but not limited to production and review of discovery documents, research, and FOIA submittals

Liaise with clients, insurance brokers, outside service providers, CPAs, IT professionals, consulting actuaries, and regulatory agencies

Overhauled the company’s website to incorporate interesting and informative videos, descriptions and examples of previous projects and photographs, and links to external websites

Mastered the company’s lifeblood to execute computer air dispersion modeling studies, write client reports, create maps, diagrams, tables and graphs

Earned promotions and bonuses following superior performance and demonstrated ability to quickly learn and master complex concepts

Expertise in Microsoft Office and WordPerfect including word processing, spreadsheets and Power Point presentations


Torrance, CA 1989 – 2009

Executive Assistant, Office Administrator

Spearheaded the launching of a new start-up company locating office space, equipment and furniture, on-boarding outside vendors and professional services, liaising with City and State entities to ensure proper licensing, creating company business cards, literature, databases, documents and files ensuring the proper maintenance, preservation, computerization, and destruction as needed, of documents, paper and electronic files


Culver City, CA 1990 – 2004

Accounts Receivable/Payable, Billing and Collections

Updated obsolete bookkeeping methods to an efficient computer-based program

Reconciled a tremendous number of pre-existing accounting data to rectify incomplete and or incorrect data entry errors

Demonstrated talent for quickly learning new tasks and completing assignments ahead of time while maintaining a high degree of accuracy

Substantially increased collection of outstanding accounts receivable through improved collection processes


Torrance, CA 1984 – 1988

Executive Assistant, Human Resource Manager

Developed protocols improving applicant screening, employee on-boarding, employee safety and training

Revamped employee benefits package increasing and bettering benefits while reducing expenses; wrote employee handbook incorporating current and new laws and regulations

Spearheaded participation in national trade shows including selection and purchase of a trade booth, liaising with convention halls and regional sales managers to ensure a smooth, dynamic product demonstration experience


El Camino College

Associates of Arts, Secretarial Science

Dean’s Honor List, Letters of Achievement

ADDITIONAL CONTINUING EDUCATIONAL CLASSES AND SEMINARS Air and Waste Management Association - AERMOD and Cal PUFF Providence Engineering/Oris Beeline - Modeling for Permits Advanced Excel

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