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Executive Assistant Manager

Hampton, Virginia, United States
April 29, 2019

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Sabrina Reillo

Cell: 201-***-****

Profile Versatile goal oriented professional with wide experience in office assistance and management. Expertise includes strong interpersonal, technical skills, and an impeccable work ethic. Seeking to contribute background and skill sets to an organization. Versed in Contract Negotiations, Project Estimating and Document Preparation

Work Experience

Reliance Staffing 2018 - 2019

Hampton University (Client)

Administrative Assistant – Governmental Relations

Crafted and delivered detailed communications, both written and verbal, on behalf of state constituents to representative on a multitude of topics

Provided a wide range of administrative support including maintenance of office supply inventory, proofreading, travel arrangements, reception, meeting organization and liaison to building management.

Planned events, including securing venues, catering, hotel reservations, event materials and registration.

Scheduled meetings for a team of six with state legislators, U.S. legislators' staff and others.

Facilitated relationship between student body and Administration

Evaluate and address individual Student needs and Concerns Wm. Blanchard Co. Hackensack, NJ 2005-2017

Office Administrator

Ordered supplies and Handled incoming calls

Assisted Management in Estimating process

Liaised with Project Managers, Clients & Sub-contractors.

Maintained good relationship with Consumers, Vendors & Sub-contractors while Liaised with Project Managers and Clients

Considerable exposure to all Onsite activities

Strong leadership skills directing office and onsite personnel

Daily correspondence on multiple jobs simultaneously

Worked with Site & Office teams while supporting the Project Manager

Responsibilities included Blueprint review & Analysis of Projects

Preparation of Construction Documents

Responsible for CCIP Coordination

Perform the administrative functions of handling correspondence, arranging meetings and overseeing paperwork as per the requirement

Receive and file onsite project development reports regularly.

Establish effective coordination and communication between the office and the on- site activities.

Perform duties necessary to manage the several documents of the organization, namely drafting, authorizing, filing, copying, scanning, mailing and record keeping.

Issue RFI’s from subcontractors and Interpret, manage and distribute submittals and shop drawings

Participate in project meetings.

Assist in construction material take off’s.

Assist in solicitation, bidding, award and administration of the contracts for Subcontractors and Vendors

Attention to detail and ability to effectively track complicated tasks involving many parties to timely completion.

M3 Sales LLC Rochelle Park, NJ 2004-2005

Office Administrator

Handle administrative duties for Audio Rep Firm

Responsible for confirming price and availability for Dealers

Maintained receipt and faxing of P.O.’s (Purchase Orders)

Resolved conflicts & customer issues in regards to P.O.’s

Executed letters, in-house P.O.’s and weekly status report

Daily contact with Vendors to insure proper processing of orders

Arranged Travel & Expense Reports

Coordinated mass mailings of new product info

Shuster Management LLC Hackensack, NJ 2003-2004

Office Manager

Handle administrative duties for Construction Management Company

Open mail and distribute

Log in, keep track of and distribute drawings for biddings

Make blueprint copies of drawings

Enter, update RCO’s (Request of Change Orders) in log

Responsible for daily correspondence

Create Invoicing for sub-contractors as well as vendors

Handle collections for invoicing, A/R & A/P using Quickbooks

Type letters, transmittals and file for the Construction Engineers

Coordinated and logged all constructions daily reports and inspections IDT Corp Newark, NJ 1998-2001

Executive Assistant to C.O.O of Telecom

Handled all administrative responsibilities for Chief Operating Officer.

Arranged scheduling, teleconferences and videoconferences.

Developed master system to organize department’s legal contracts.

Coordinated extensive files daily for legal and executive personnel.

Maintained excellent rapport with top executives and officers. Officer Manager

Managed staff of 100 including arrangement of interviews and training.

Established and implemented policies for uniformity regarding vacation, sick, personal days, attendance and performance appraisals.

Arranged travel requirements, office supply ordering, and equipment maintenance.

Coordinated between LAN, Facilities, PBX and Security. Podell, Schwartz, Schecter & Banfield LLP New York, NY 1997-1998 Legal Clerk

Collected and assessed refund information from clients, utilizing data entry.

Prepared letters to clients organized mass mailings and handled large volumes of phone calls simultaneously.

Nevele Hotel Ellenville, NY 1994-1997

Front Desk Associate

Operated computerized switchboard.

Coordinated reservations with individuals and Travel Agencies.

Reconciled daily cash and credit card transactions.

Resolved conflicts and customer issues.

Skills Microsoft Office Package, Lotus Smart Suite, Outlook, Windows XP, Palm Pilot, Card Scan, On-Screen Take-Off, Timberline, PDM, Saleslogix, Newforma, Unifier & BlueBeam. Excellent problem solving and communication skills in diversified fields on a managerial level.

Education The Cittone Institute Paramus, NJ January 2003 Software Applications Specialist Certificate

New River Community College Dublin, VA June 1995

Computer / Machine Operations Certificate

Awards Inducted into WHO’S WHO Historical Society of Professional Administrators 2002 – 2018

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