Profile Versatile goal oriented professional with wide experience in office assistance and management. Expertise includes strong interpersonal, technical skills, and an impeccable work ethic. Seeking to contribute background and skill sets to an organization. Versed in Contract Negotiations, Project Estimating and Document Preparation
Reliance Staffing 2018 - 2019
Hampton University (Client)
Administrative Assistant – Governmental Relations
Crafted and delivered detailed communications, both written and verbal, on behalf of state constituents to representative on a multitude of topics
Provided a wide range of administrative support including maintenance of office supply inventory, proofreading, travel arrangements, reception, meeting organization and liaison to building management.
Planned events, including securing venues, catering, hotel reservations, event materials and registration.
Scheduled meetings for a team of six with state legislators, U.S. legislators' staff and others.
Facilitated relationship between student body and Administration
Evaluate and address individual Student needs and Concerns Wm. Blanchard Co. Hackensack, NJ 2005-2017
Ordered supplies and Handled incoming calls
Assisted Management in Estimating process
Liaised with Project Managers, Clients & Sub-contractors.
Maintained good relationship with Consumers, Vendors & Sub-contractors while Liaised with Project Managers and Clients
Considerable exposure to all Onsite activities
Strong leadership skills directing office and onsite personnel
Daily correspondence on multiple jobs simultaneously
Worked with Site & Office teams while supporting the Project Manager
Responsibilities included Blueprint review & Analysis of Projects
Preparation of Construction Documents
Responsible for CCIP Coordination
Perform the administrative functions of handling correspondence, arranging meetings and overseeing paperwork as per the requirement
Receive and file onsite project development reports regularly.
Establish effective coordination and communication between the office and the on- site activities.
Perform duties necessary to manage the several documents of the organization, namely drafting, authorizing, filing, copying, scanning, mailing and record keeping.
Issue RFI’s from subcontractors and Interpret, manage and distribute submittals and shop drawings
Participate in project meetings.
Assist in construction material take off’s.
Assist in solicitation, bidding, award and administration of the contracts for Subcontractors and Vendors
Attention to detail and ability to effectively track complicated tasks involving many parties to timely completion.
M3 Sales LLC Rochelle Park, NJ 2004-2005
Handle administrative duties for Audio Rep Firm
Responsible for confirming price and availability for Dealers
Maintained receipt and faxing of P.O.’s (Purchase Orders)
Resolved conflicts & customer issues in regards to P.O.’s
Executed letters, in-house P.O.’s and weekly status report
Daily contact with Vendors to insure proper processing of orders
Arranged Travel & Expense Reports
Coordinated mass mailings of new product info
Shuster Management LLC Hackensack, NJ 2003-2004
Handle administrative duties for Construction Management Company
Open mail and distribute
Log in, keep track of and distribute drawings for biddings
Make blueprint copies of drawings
Enter, update RCO’s (Request of Change Orders) in log
Responsible for daily correspondence
Create Invoicing for sub-contractors as well as vendors
Handle collections for invoicing, A/R & A/P using Quickbooks
Type letters, transmittals and file for the Construction Engineers
Coordinated and logged all constructions daily reports and inspections IDT Corp Newark, NJ 1998-2001
Executive Assistant to C.O.O of Telecom
Handled all administrative responsibilities for Chief Operating Officer.
Arranged scheduling, teleconferences and videoconferences.
Developed master system to organize department’s legal contracts.
Coordinated extensive files daily for legal and executive personnel.
Maintained excellent rapport with top executives and officers. Officer Manager
Managed staff of 100 including arrangement of interviews and training.
Established and implemented policies for uniformity regarding vacation, sick, personal days, attendance and performance appraisals.
Arranged travel requirements, office supply ordering, and equipment maintenance.
Coordinated between LAN, Facilities, PBX and Security. Podell, Schwartz, Schecter & Banfield LLP New York, NY 1997-1998 Legal Clerk
Collected and assessed refund information from clients, utilizing data entry.
Prepared letters to clients organized mass mailings and handled large volumes of phone calls simultaneously.
Nevele Hotel Ellenville, NY 1994-1997
Front Desk Associate
Operated computerized switchboard.
Coordinated reservations with individuals and Travel Agencies.
Reconciled daily cash and credit card transactions.
Resolved conflicts and customer issues.
Skills Microsoft Office Package, Lotus Smart Suite, Outlook, Windows XP, Palm Pilot, Card Scan, On-Screen Take-Off, Timberline, PDM, Saleslogix, Newforma, Unifier & BlueBeam. Excellent problem solving and communication skills in diversified fields on a managerial level.
Education The Cittone Institute Paramus, NJ January 2003 Software Applications Specialist Certificate
New River Community College Dublin, VA June 1995
Computer / Machine Operations Certificate
Awards Inducted into WHO’S WHO Historical Society of Professional Administrators 2002 – 2018