Employee Relations Assistant
Resume:
NADHIRA MOHAMMED KASIM
Mob: +***- * *** * *** Email: *********@*****.***
SUMMARY RESUME OF HR Executive/Payroll Officer
Over 12 years' experience in the field of HR Co-coordinator /Payroll Officer/Executive Secretary in Doha, Qatar. I am currently seeking a position as an Executive Secretary/admin assistant .I am sending my resume to explore the possibility of employment with your company Graduated in Commerce with a wide range of experience in HR and secretarial works, able to work on own initiative and as a part of a team Proven ability in office administration. Excellent inter personnel relations having dealt with employees, contractors and clients from all walks of work atmosphere. Self-motivated, ability to work on multi-tasking jobs and meet the schedule deadlines Excellent written and oral communication skills. HIGHLIGHTS
KEY SKILLS IN HR-COORDINATION KEY SKILLS IN ADMINISTRATION Preparing Payroll Documents In Preparing Job Offer Letter Microsoft Excel Microsoft Word
Logistics And Recordkeeping Preparing Memo And Minutes Of Meeting Maintaining The Leave Summary Company Employee Communication; Of The Employees
Maintaining Employee Files And The Assisting With Employee Relations HR Filing System;
Compensation And Benefits performance management and Administration And Recordkeeping; improvement tracking systems Inform Job Applicants Of Their request references from present or Acceptance Or Rejection For Employment past employers of applicants EXPERIENCE (12 YEARS IN Doha, Qatar)
HR Executive MAY 2017 to CURRENT
ALMANA LEASING Doha, Qatar
Assignments
Maintaining and regularly updating master database both in soft form & files management (personal files, personal database with details of residence permit, health card & insurance of each employee) and ensure timely renewal.
Preparing the job description for each departments & staff and reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers & ensure that accurate job descriptions are in place.
Responsible for handling the payroll, exit-Interviews, full and final settlement, preparation of salary statement, over time summary, over time calculation, late coming, absenteeism and manage advance salary, loans, timely distribution of salary slips, leave encashment etc.
Responsible to explain the various policies, strategies and benefits to employees & communicating and explaining the organization's HR policies, benefits to the employees.
Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
Provide advice and recommendations on disciplinary actions and assist with processing of terminations based on Qatar Labour Law.
Protects organization's value by keeping human resources information confidential.
To be the main point of contact for general HR enquiries from both internal and external.
Identify the competencies required & sources for hiring.
Coordinating with recruitment agencies to source for candidates for specific job positions & sourcing of candidates through online job portals.
Process and review employment applications in order to evaluate qualifications or eligibility of applicants by conducting first round of telephonic interview of the candidates.
Conduct background screening/ reference checks for preferred candidates in a timely manner.
Coordinate interview with the respective department & complete the documentation and Joining formalities by coordinating with PRO & Finance dept for further documentation
Prepare, develop and implement procedures and policies on staff recruitment
Oversee the recruitment filing system, including records on unsuccessful applicants & maintaining the applicant tracking database.
Recording, maintaining and monitoring attendance to ensure employee punctuality & investigate and understand causes for staff absences.
Responsible for preparation of annual vacation plan for the organization in regular intervals & make sure all employees are aware of the vacation plan and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
Properly handle complaints and grievance procedures.
Identify and organize staff training sessions, workshops and activities.
Provide advice and assistance when conducting staff performance evaluations
To manage the probationary employment evaluation reports, issuing probationary guidance.
Coordinating travel arrangements like annual ticket, clearance & exit permit of employees and coordinating with Admin dept on the exit of employees.
To be responsible for the leaver process, including; leaving correspondence, leaver emails calculating outstanding annual leave, monitor and record information contained on exit questionnaires. HR Executive (Payroll Specialist) SEP 2014 to May 2017 General Garage Doha, Qatar
Assignments
Support the development and implementation of HR initiatives and systems
Provide counseling on policies and procedures
Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
Create and implement effective onboarding plans
Develop training and development programs
Assist in performance management processes
Support the management of disciplinary and grievance issues
Maintain employee records (attendance, personnel data etc.) according to policy and legal requirements
Review employment and working conditions to ensure legal compliance
To be responsible for the leaver process, including; leaving correspondence, leaver emails calculating outstanding annual leave, monitor and record information contained on exit questionnaires.
Preparing payroll
Maintains payroll information by collecting, calculating, and entering data.
Updates payroll records and prepare reports.
Determines payroll liabilities
Maintains employee confidence and protects payroll operations by keeping information confidential.
Resolves payroll discrepancies by collecting and analyzing information.
Maintains payroll operations by following policies and procedures; reporting needed changes. HR Assistant MAR 2011 to AUG 2014
JERSEY GROUP ( G.S.S.G ) Doha, Qatar
Assignments
Assisting with the administration of the day-to-day operations of the human resources functions and duties.
screen job applicants to obtain information such as education and work experience, administer aptitude, personality, and interest tests;
explain the organization's employment policies and refer qualified applicants to the employing official;
request references from present or past employers of applicants;
inform job applicants of their acceptance or rejection for employment;
Coordinate interview with the respective department & complete the documentation and Joining formalities by coordinating with PRO & Finance dept for further documentation
Prepare, develop and implement procedures and policies on staff recruitment
employee recordkeeping;
company-wide committee facilitation and participation;
compensation and benefits administration and recordkeeping;
employee safety, welfare, wellness, and health reporting; and
maintaining employee files and the HR filing system;
Maintaining the leave summary of the employees
Maintaining the property records of the company
update the appropriate form when an employee receives a promotion or switches health insurance plans
prepare reports for managers elsewhere within the organization;
provide authorized information from the employee's personnel records when requested by credit bureaus and finance companies;
Provide organization effectiveness, guidance / support for employees
Managing calendars, travel and logistics arrangements, including itineraries, flight and hotel bookings, transportation, visa arrangements, access passes, coordinating arrangements for office visitors and assisting with expense claims
Preparing payroll
Maintains payroll information by collecting, calculating, and entering data.
Updates payroll records and prepare reports.
Determines payroll liabilities
Maintains employee confidence and protects payroll operations by keeping information confidential.
Resolves payroll discrepancies by collecting and analyzing information.
Maintains payroll operations by following policies and procedures; reporting needed changes. EXECUTIVE SECRETARY TO CEO/Document controller DEC 2010 to MAR 2011 JERSEY GROUP ( G.S.S.G ) Doha, Qatar
Assignments
Assists the CEO by performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
Liaise effectively with Senior Managers and external contacts on behalf of the CEO.
Coordinate and organize meetings/seminars within the company, and with external providers.
Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
Organize and coordinate travel requests for the CEO and other members of the Senior Management team where and when required.
Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures in the CEO’s office
Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval Other duties as assigned
Helps to prepare office budget
Plans events and volunteer activities
Relay directives, instructions and assignment to executives
Prepare agenda for meetings
Determine matters of top priority and handle accordingly EXE.SECRETARY/ADMIN ASSISTANT/Document controller JUL 2007 to JUN 2010 ELECTRA AL SHAGHAIRI TRADING CO. W.L.L Doha, Qatar Assignments
Overall responsibility for controlling, maintaining, monitoring (and day to day supervision) of Administrative Documentation in line with Company Quality Manual.
Responsible for monitoring the receipt, control and distribution of all incoming / outgoing correspondence.
Ensured systematic filing systems of all records and provide maximum security to records functions by adhering strictly to the established policies and guidelines.
Manage and maintain executives' schedules.
Update and maintain office policies and procedures
Prepare memos, letters and other documents, using word processing, spreadsheet software.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve company documents, records, and reports.
Assist in the preparation of regularly scheduled reports
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Greet visitors and determine whether they should be given access to specific individuals.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results
Maintain contact lists
Make travel arrangements for executives.
Scheduling events, programs, and activities, as well as the work of others.
Submit and reconcile expense reports
Co-ordinate and prepare the leave schedule of the staff.
Keeping personal records of the staff.
Answer telephones, direct calls and take messages.
Contributes to team effort by accomplishing related results as needed EDUCATION
S.S.L.C. from govt. of Kerala 2005
board of secondary Education with Distinction (2005) Plus two from govt. Of Kerala 2005-2007
- Trissur, Kerala, India
Graduation in Commerce ( B.Com) 2007-2010
under Calicut University- Doha, Qatar
TECHNICAL EDUCATION
MS OFFICE (WORD, EXCEL) from National Education Centre, Doha-Qatar. AIRLINE TICKETING & TRAVEL MANAGEMENT COURSE from National Education Centre, Doha – Qatar AMADEUS ONLINE TICKET RESERVATION TRAINING from National Education Centre, Doha-Qatar. DRIVING LICENSE
Holding Qatar Light Vehicle Driving License
First Issue - 2010-06-16
LANGUAGES
Arabic – Read And Write
English – Fluent
Urdu / Hindi – Fluent
Malayalam – Native
PERSONAL DETAILS
Father's Name : MOHAMMED KASIM
Nationality : Indian
Date of Birth : 27/10/1988
Marital Status : Married
PASSPORT DETAILS
Passport No : E 8498680
Place of Issue : Doha, Qatar
Visa Status : Husband’s Sponsorship
I.D.NO : 288********
This is the true copy of my C.V. Should you require any further information regarding My testimonials, I will be highly obliged to present the same upon request or at the time of Interview. *********@*****.*** Mob: +974- 6 6814791
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