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Executive Assistant Administrative

West Orange, New Jersey, United States
April 27, 2019

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** **** *****

Fairfield, NJ *****

201-***-**** mobile

Accomplished Executive Assistant in the Financial Services Industry, most recently with a Global, Diversified firm with 250,000 employees. I have the skills that ensure the highest level of competence, time management and confidentiality. Having worked in an Executive office, I have a vast understanding of the importance in acting as a liaison allowing the Executive’s time to be maximized accordingly as well as assisting in any way I can in order to reach the Company and Executive’s goals and expectations.


New Jersey City University, Jersey City, NJ - Bachelor of Arts August 2005

Katharine Gibbs School, New York, NY – Associate Degree in Secretarial Arts September 1993

Professional Experience

J.P. Morgan Chase & Co. – New York, NY 2015 – June 2018

Executive Assistant to the Co-Head of Global Security and Investigations

Ensure meetings, deadlines, presentations and other duties seamlessly performed.

Prepare meeting agendas and presentations as needed

Maintain extensive calendar and meeting prioritization

Arrange extensive travel both domestic and international

Prepare Visa and Passport renewal for foreign travel – Asia, South America

Monitor emails and redirect time sensitive items for follow-up

Reconcile monthly corporate card accruals

Organize media appearances and speaking events.

KCG Holdings, Inc. - Jersey City, NJ 2000 - September 2014

Executive/Personal Assistant to the Chief Financial Officer

Represented the Chief Financial Officer in a professional and congenial manner in person, telephone conversations and written correspondence

Maintained extensive calendar and meeting prioritization along with media and investor relation events

Acted as liaison between the company’s Board of Directors and members of the Executive Team

Managed all meeting logistics and handled preparation and distribution of highly confidential materials

Monitored CFO’s email account – expeditiously redirected time sensitive items for follow-up

Accessible 24/7 via cell and laptop for schedule changes and required tasks

Coordinated outings and special events for internal team-building and client entertainment

Reviewed and edited written correspondence on behalf of the Chief Financial Officer

Arranged travel and meeting logistics including Passport and Visa preparation and renewal

Confirmed all flight arrangements using private and commercial carriers

Provided assistance to the Chairman and CEO on a daily basis

Assembled and distributed confidential quarterly documents such as Annual Reports and Proxy statements

Arranged agendas and support for International Executives while visiting the Corporate Headquarters

Reconciled monthly corporate card accruals

Merrill Lynch & Co., Inc. - New York, NY 1993 - 2000

Administrative Assistant to Managing Director and Direct Reports, Investment Banking Group

Organized and scheduled meetings on a daily basis with clients and Managing Directors

Ensured appropriate distribution to client accounts for deal-related invoicing

Managed high volume incoming phone calls

Assembled and distributed Descriptive Memoranda for various M&A transactions

Prepared management presentations and client materials

Provided administrative support to other members in the department

Handled extensive domestic and international travel arrangements

Coordinated global conference audio and video calls

Arranged internal recruiting and scheduling for potential candidates

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