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Executive Assistant Social Media

Calgary, Alberta, Canada
April 26, 2019

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Gina Gebauer

** ****** ***** *** **, Calgary, AB T3B 6A5 - 403-***-****


To secure a position to utilize my administrative, project management, research, marketing and interpersonal skills with accuracy and efficiency while maintaining productive, and goal oriented environment for the entire professional team on board while maintaining extensive customer loyalty.

Work Experience

Data Communication Management Sept 2017 – February 2019

Office Administrator

Daily and monthly Management Reports

Working with Clients from start to closing of the job at hand

Responsible for all IT/Telephone systems

Management Meeting take and record all minutes

Taking down and entering in monthly orders from our clients

Responsible for the Organizational Chart

Creating and updating Procedure Manuals

Pro-Line Sales and Marketing Jan 2016 – March 2017

Executive Assistant

Improve the operational systems, and policies in support of organizations mission – specifically, support better management reporting, information flow and management, business process and organizational planning.

Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance) through improvements to each function as well as coordination and communication between support and business functions.

Play a significant role in long-term planning, including an initiative geared toward operational excellence

Oversee overall financial management, planning, systems and controls.

Development of individual program budgets.

Invoicing to funding sources, including calculations of completed units of service.

Disbursement of checks for agency expenses.

Organization of fiscal documents

Supervise and coach Executive Assistant, Business Development Officer, Shipping and receiving, and Customer Service on a weekly basis.

Maintaining Intersection’s archival and administrative files.

Oversee monthly and quarterly assessments and forecasts of organization’s financial performance against budget, financial and operations goals.

Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties.

Prepare annual audit and be a liaison with all outside vendor.

Drive initiatives in the management team organizationally that contribute to long-term operational excellence

Contribute to short and long-term organizational planning and strategy as a member of the management team.

Canadian Pacific Railway October 2004 to January 2006

Administrative Assistant (Part-time 12 hour shifts)

Support the Network Management system for administrative issues.

Inputted Incident Reports.

Answered phones.

Maintained all spreadsheets and databases.

ENERPLUS - Calgary, AB October 2001 to October 2002

Marketing Representative

Nominations on the TCPL Alberta System.

Monitor and maintain deal transactions for day and forward market positions.

Executed day, baseload and term trades.

Executed day trades to balance out position on relevant pipeline nominated.

Utilize and acquire transportation to maximize related trading opportunities.

Collect, analyze and report daily and future pipeline operational information for trading functions.

Provide billing volumes via internal gas management system and issue resole for the accounting group.

Maintained Deal list, tract all Alberta term deals with all delivery volume and pricing information.


Junior Specialist, Energy Operations

Entered and verified accuracy of gas marketing transactions in gas management system for large oil and gas outsourcing counterparties.

Daily correspondence with outsourcing counterparties regarding entry of gas transactions.

Resolved deal discrepancies with gas traders, counterparties and accounting personal.

Participated in testing and developing internal gas management systems.

Balanced and verified accuracy of daily gas marketing transactions in internal gas management system.

Main contact for generating Enron Online daily gas transaction queries.

Contacted external counterparties for executed financial transaction confirmations.

Entered physical and financial term transactions into various internal gas management systems.

Daily position balancing of prompt month gas marketing transactions.

CANADIAN PACIFIC RAILWAY COMPANY November 1997 to February 1999

Contractor (Coordinator) Service Design

Supported Three Directors.

Preparation of presentations including Canadian Pacific Railway's Winter Plan.

Coordinator of SBU's which included all accounting functions.

Maintained all spreadsheets and databases for BCP Project.

Administrative support for three Solicitors.

Documentation preparation for Canadian Wheat Board Hearings.

OFFICE NETWORK INC January 1997 to May 1997

Office Manager

Supervised Receptionist.

Performed various accounts receivable and payable monthly statements.

Performed various accounting functions on a daily basis.

Performed daily spreadsheets to address client needs.

Bi-weekly payroll spreadsheets.

ALBERTA TREASURY BRANCHES - Calgary, AB October 1993 to December 1996

Secretary III, Installment Loans Department

Operated the switchboard.

Prepared mortgage documentation, personal loans and payout of loans to be sent to Solicitors.

Trained Secretaries on internal procedures and programs.

VICTORIA GENERAL HOSPITAL November 1991 to June 1993

Secretary V, Physical Plant, Environmental

Services and Food Services.

Generation of Quality Assurance Reports.

Generation of Preventative Maintenance Reports.

Operation of the Hospital Switchboard.

Arranged, confirmed and took minutes of meetings.

Main contact of Staff Locker and Parking assignments.

Updated daily menu selections.

Generation of payroll spreadsheets.

AGRICULTURE CANADA - Winnipeg, MB December 1990 to November 1991

Secretary VI

Supported two Managers.

Generated Ministerial letters and correspondence.

Generated Change Order forms.

Operated Switchboard


1988 South Winnipeg Technical – Office Administration

1992 Southern Alberta Institute of Technical – Drafting


Detail oriented with excellent analytical and problem solving techniques

Proven capacity to work independently under time constraints while excelling at commitment to teamwork.

Posses a high degree of flexibility and adaptability in meeting business requirements.

Highly effective business communication and interpersonal skills.

Exceptional organizational and multi-tasking skills.

Proficient in the use of a wide range of computer applications.

MAC & Office: Outlook, Word, Excel, PowerPoint

Quick Books

Social Media & Blogging, Website Development & Maintaining

oWord Press, Google Documents, Google Drive, Drop Box, Google Business, Google Analytics, iCloud Canada, Photoshop, Facebook, Twitter, LinkedIn, Instagram, Google Blog

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