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Executive Assistant Administrative

Location:
Norcross, Georgia, United States
Posted:
April 23, 2019

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Resume:

Carolyn Vining

ac86po@r.postjobfree.com

503-***-****

General Electric Sept 2015 – Jan 2019

Senior Executive Asst to Company Officer /Vice President of Supply Chain for Industrial Solutions, GE Energy Connections and various other Senior Executives

Establishes and maintains strong communication throughout the business

Organizes and manages daily schedules, coordinates meetings and appointments, interacting with all levels of managers and assistants

Makes complex travel arrangements and coordinates itineraries

Reconciles and submits all Travel and Living (T&L) expenses

Coordinates meetings and appointments for all off-site meetings (e.g., staff meetings)

Reviews, checks, proofreads and corrects, if necessary, the content of various records, reports and forms assuring accuracy and completeness of the information prior to dissemination or further use of the data to produce various reports

Completes regularly assigned and ad-hoc project work specific to designated area, including, but not limited to such assignments as: organizing special meetings and events, conducting cost analysis, analyzing administrative business processes for improvements

Provides discrete and confidential coordination of sensitive company information

Manages multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

The Chestnut Law Firm Apr 2015 – Jul 2015

Senior Executive Assistant to CEO Christopher Chestnut

Provided high-level executive support to the Billionaire CEO.

Communicated directly, and on behalf of the President and CEO, with constituents and others on matters relating to the organization and the CEO’s programmatic initiatives.

Researched, prioritizes and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Recommended appropriate course of action, referral or response.

Handled all correspondence on behalf of the President and CEO including personal notes and other appropriate communication.

Coordinated the President and CEO’s calendar, scheduled phone calls and coordinated all logistics.

Coordinated the President and CEO’s travel schedules including all travel arrangements private and commercial logistics, meeting coordination, material preparation.

Carters Jun 2014 – Dec 2014

Exec Asst/ HR Admin

Consulted with managers to understand their hiring needs.

Posted positions via applicant tracking system.

Interviewed candidates and provided concise summaries.

Facilitated background/reference checks and other candidate screening activities.

Produced offer letters.

Partnered with the company’s corporate relation services vendor to handle all relocation matters.

Maintained web-based new hire orientation/employee onboarding tool.

Travelport, Marietta, GA Feb 2010 – May 2013

Executive Asst to VP Nikki Cook

Worked for and acted as Gatekeeper for the Executive Vice President of Human Resources, Chief Information Officer, Human Resources Director and Managers.

Handled extensive international expense reports, travel requests, ticketing, worked closely with the Executives, Directors, and the travel agents with scheduling trips, handled all personal documents confidentially.

Coordinated catering for large company events.

Coordinated with accounting by inputting and editing records in Oracle for employees and vendors, helped with collecting time sheets from all employees and making sure they get their paychecks.

Coordinated extensive scanning and filing of important documents in a very organized manner.

Answered and screened all calls for the Executive VP of Human Resources.

Handled personal errands for top executives.

Responsible for the purchasing of office supplies, furnishings and equipment plus miscellaneous items for headquarters and multiple international locations

Dunnhumby USA via Staff Mark, Marietta, GA May 2009 – Jan 2010

Executive Assistant

General office duties such as keyboarding, managing the flow of correspondence, filing, requisition of supplies, faxing.

Coordinated materials for meetings and training sessions and other activities of the international locations.

Provided meeting support as needed (e.g., scheduling conference rooms, coordinating food and other logistics).

Provided administrative support to staff for copying, faxing and large-scale mailings.

Liaison with administrative personnel at international facilities.

Supported company’s ongoing internal communications process.

Crazy Daisy Books, Decatur, GA Jun 2007- Sep 2008

Executive Assistant

Maintained all files and reports and answered all calls.

Calculated and prepared invoices.

Assisted with research and cost comparisons for vendors to maintain cost effectiveness and quality.

Researched purchasing requirements and made recommendations.

Baumgartens, Inc., Atlanta, GA May 2005 – May 2007

Administrative Assistant

Sole person answering all phone calls while supporting warehouse and office personnel in all daily operations.

Managed financial services daily operations, such as, high volume of account receivable and accounts payable, scheduling, filing and extensive data entry.

Managed the company’s financial services projects by utilizing MS Access and MS Excel.

Developed and implemented a process to manage the company’s invoicing, bill of landings, purchase orders, and packaging slips.

Education:

Oglethorpe University, Atlanta, Georgia, Completed in 2009 (3.5 GPA)

B.A. - Psychology, minors in Politics and Communications.

Technical Skills:

MS Office Suite (Word, Excel, PowerPoint, Access)

Concur

People Soft

Taleo

Oracle

Ev5

Sharepoint

Peerless

Everify

Adobe Acrobat

Edge

ADP

All Social Media Networks



Contact this candidate