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Administrative Assistant (Legal)

Calgary, Alberta, Canada
April 22, 2019

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Beverley Johnson

Cell: 403-***-****


Profile Summary

Competent administrative multi-tasking professional with several years’ experience in providing first rate clerical and administrative services as well as quality customer service to my employers in in-house Oil & Gas legal departments, law firms, and their clients, visitors and employees. Whilst being versatile, resourceful, adaptable, and dependable to new roles, responsibilities and cultures, I have the organizational abilities to prioritize workflow ensuring completion of accurate work ensuring deadlines are met.

Career Skills

Handling sensitive material and confidential situations

Learning and new skill development

Receptive to new thoughts, variety and ideas

Document formatting and communications

Accurate data collection and computing skills

Reliable and independent with strong work ethic

Written and verbal communication abilities

Amiable employer relations and interpersonal skills

Attention to detail and organization skills

Contract assignments - including but not limited to:

January 2015 – February 2019

Indigenous Advisory & Monitoring Committee I Line 3 – 1 and a half day assignment

o Attendance of Alberta First Nations Technical Information Session meeting along with senior members of NEB, taking notes, and produce minutes of meeting

Legal Aid Alberta – Legal Assistant to the Emergency Protection Team – 3 and a half month assignment

o Prepare correspondence in connection to Emergency Protection Orders and deliver copies of EPO’s and reporting letters to Calgary Police Service, RCMP Detachments, Clients and Respondents or Respondent’s Counsel

o Generating Revoking Orders, Confirming Orders, Adjourning Orders, Hearing Orders and Mutual No-Contact Orders

o Opening files and saving information appropriately into Legal Files Software system

o Retain foreign language interpreters for court hearings

o Reception relief and mail distribution

AESO – In-house Legal Assistant – 6 month assignment

o Maintain Outlook calendar of General Counsel and save appropriate documents into electronic file management system

o Organize Legal Department weekly and monthly meetings between all legal professionals

o Ensure all Lawyer subscriptions and dues are paid and up to date

Sobeys/Safeway - Commercial Real Estate Paralegal – 6 month project

o Identify and transferal of Critical Issues relating to Sobeys Contracts into file management software

o Preparation of Estoppel Certificates in connection with multi-million dollar loan preparation

Legal Administrative Assistant at Gowling WLG

June 2013 - November 2014

o Organizing and expediting the flow of work through the professional’s practice, initiating follow-up action as appropriate

o Using initiative and good judgement I relieved the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing

o Coordinating the flow of documents between legal professional, various internal and external individuals and clients at all levels

o Reviewing, organizing, closing, and transferring of a large volume of files (100’s+) for the Senior Patent Lawyer in preparation for a move of office location.

Legal Administrative Assistant for Contract Assignments

February 2012 - May 2013

o Drafting legal documents, contracts and correspondence

o Organizing logistics of business trips and meetings for executives and management personnel

o Preparation of quarterly Declaration of Dividend resolutions

o Maintenance of Document File Register

o Scanning corporate documents and linking into Secretariat software

Paralegal at Sanjel Corporation

June 2010 - December 2011

o Providing legal administrative support to General Counsel on confidentiality agreements, loan amending agreements, employee bursaries, corporate summary charts, payouts and promissory notes

o Overseeing restructuring of filing system into Livelink including organizing, maintaining and diarizing all legal files comprising of credit/collection, HR, corporate commercial, and patent and trademark files

o Updating and maintaining parent company and multiple subsidiary minute books

o Responsibility for filing annual returns and business licenses in Canada and United States

Assistant Contract Administrator at Alliance Pipeline (contract assignment)

September 2009 - May 2010

o Reviewing Contract requirements and made amendments and/or extensions of time accordingly

o Preparation of Contract documentation

o Liaise between company departments and contractors

o Assisting in updating spreadsheet for tracking and monitoring amendments to Master Service Agreements

o Scanning Contracts into database and producing agreements in SAP

Legal Administrative Assistant at Petro-Canada

June 2006 - August 2009

o Implementing administrative support functions for the Intellectual Property Department

o Responsible for due-diligence associated with managing a corporate patent portfolio

o Monitoring costs for corporate trademark budget for approximately 683 registrations in 74 countries

o Organizing and maintaining foreign associate information

o Performed gap-analysis of trademark registrations worldwide

o Created user manual guide of office procedures

Legal Administrative Assistant for Contract Assignments

March 2003 - May 2006

o Draft legal documents, contracts and correspondence

o Preparation of minutes, resolutions and filing of annual returns

o Inputting of lawyer hours using PC Law or Carpe Diem Entry

o Organizing logistics of business trips and meetings for executives and management personnel

Legal Administrative Assistant at the Forzani Group

June 2001 - February 2003

o Providing support to Vice President of Law, General Counsel and Corporate Secretary

o Preparation of expense reports, payment of Board of Directors’ quarterly fees

o Review payables for outside counsel legal fees

o Compiling and distribution of materials for Board of Director meetings

o Draft legal documents, contracts and correspondence for civil and commercial litigation, employment, real estate, and corporate matters


Southern Alberta Institute of Technology: Introduction to Law, Real Estate Law and Corporate Law

St. Georges College of Technology: Certificates in Legal Text Processing Level I, II and III

The Nottingham Trent University: Certificate in Information Technology Skills and Information and Resource Management

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