Accounts Payable Accountant

Mohan Aruldhas

***** ******* *****

Silver Spring, MD 20904

Phone:301-***-**** email: *********@*******.***

Objective: A full cycle Accounts Payable Accountant, who streamlined and upgraded A/P processess and who has experience in General Ledger Processes, seeking an exciting opportunity.

WORK EXPERIENCE

The Society for Science and the Public Oct 2018 to Present

Accurately and consistently reviewed all payment requests for completeness and processed the Weekly payments of checks and International Payments (EFT’s)

Reviewed, reconciled and updated over 6000, 1099 vendors for the upcoming 2018 submission to the IRS.

Actively engaged with Managers on year ending accruals, prepaids and other year ending activities.

Reviewed and updated the Vendor Master file, detecting duplicates and initiating procedures to create new vendors.

The National Endowment for Democracy June 2017 to August 2018

Accounts Payable Specialist

Manage the dual responsibilities of the accounts payable processes and the grantee record maintenances and daily disbursement program using various financial programs

Reviewing all PO’s for accuracy and completeness, reaching out to managers and vendors to resolve any discrepancies

Reaching out to all vendors, inviting them to join the ACH Program making sure all forms and templates are accurately entered

Review and update the vendor maintenance module, removing duplicates, verifying vendor contracts and making sure to get the latest W-9 form for proper 1099 reporting

Review all domestic and international Travel and Expense Reports ensuring they are in compliance with Federal standardized guidelines

Review invoices and TER’S for the World Assembly, and provided management with a summary of all expenses

Update the filing systems for the Accounts Payable and Grantee files introducing PDF storage of all financial files

Custodian of petty cash, ensuring availability of funds

The Optical Society April 2006 to April 2017

Senior Lead Accounts Payable Accountant

Automated processes in the payable cycle, which enabled approving managers to review, approve and code vouchers online

Scrutinized and reviewed the A/P Aging report to identify and recommend vouchers and vendors for payment

Generated weekly payments to include manual paper checks, ACH Vendor Payments and foreign currency/EFT payments

Ensured input and timely payment of all vendor invoices

Processed and audited employees expense reports

Examined payment requests for authenticity/validity, confirm company travel guidelines are followed, i.e. valid contract, payment schedule, proper invoice, management approval, W 9 & W 8 Forms, verify that codes adhere according to the budget, review remittance address, transmitting positive pay files to the bank, weekly A/P reports to management, and other designated duties

Reviewed and upgraded the vendor maintenance file to eliminate duplicate vendor files and initiate procedures to open new vendor based on a detailed check-list

Trained and supervised assistants, temps, and junior accountants on the various A/P processes

Reached out to vendors to resolve discrepancies, outstanding issues, capture discounts and provide options for electronic invoices

Initiated ACH Reimbursement for employees and have initiated enrolling vendors into the e-payment system (BoA Cash pro)

Drafted interoffice templates and worksheets for standardized A/P process and efficiencies

Administered the Corporate Credit Card Program Requesting new cards; maintain active correspondence with the bank on disputes, fraudulent research, termination, etc.

Monitored the reviewing processes for expense reports submitted

Reached out to vendors for their W-9/W-8 Forms, accurately process year ending 1099 forms for our consultants and grant recipients; providing them the opportunity to review and clarify the amounts before submitting the forms to the IRS

Continuously researched all outstanding checks, issuing notices to the recipients and re-issuing checks wherever warranted

Developed a customized filing pattern for the society that facilitated easy retrieval of invoices

Simultaneously maintain an electronic copy of all vouchers

Involved in month ending exercises with the controller- closing the cash account, reclass journal entries, travel analysis, year ending audits and accruals, provide managers with customized departmental reports, etc.

EDUCATION:

SPICER UNIVERSITY – Bachelors in Accounting/Management

TECHNICAL SKILLS:

Great Plains, Microsoft Dynamics SL, Oracle, Microsoft-Excel, Word, PowerPoint

Contact this candidate