Executive Assistant Administrative

LOURDES RODRIGUEZ

**** ** ** ****** *****: 786-***-****

Miami, FL 33165 Email: ***************@***.***

OBJECTIVE

Career Administrative/Executive Assistant motivated to continually improve and extend personal skills and knowledge to an organization by bringing my professional expertise and administrative skills.

SUMMARY OF QUALIFICATIONS

More than twenty years of extensive experience.

Immense ability to schedule appointments and maintain calendars.

Strong ability to lead and train staff.

Expertise in Corporate travel arranging.

Excellent ability to gather and analyze statistical data and generate reports.

Experienced in HR procedures, recruiting, hiring, benefits, payroll etc.

Profound database management skills.

Great knowledge of general accounting principles.

Remarkable ability to communicate effectively, both orally and in writing.

Complete knowledge of supplies, equipments and services ordering and inventory control.

Exceptional record maintenance skills.

Excellent ability to solve problems.

In-depth receptionist skills.

Deep ability to compile information and prepare reports.

Excellent coordinating skills.

Profound ability to transcribe and record meeting minutes.

Remarkable word processing and data entry skills.

Excellent ability to make administrative/procedural decisions and judgments.

PROFESSIONAL EXPERIENCE

Ryder Logistics and Transportation Solutions Worldwide October 8, 2012 - Present

Corporate Headquarters – Miami, FL

Legal/Administrative Assistant – Law Department

Support the SVP/Deputy General Counsel and Chief Compliance Officer

Provides all aspects of legal and administrative support for legal counsels within the Office of General Counsel

Includes but is not limited to, typing and editing legal documents, reports, correspondence, and presentations, maintain calendars, and coordinate travel arrangements throughout entire process

Answer telephones, open and distribute mail accordingly, order office supplies and organize special events.

Receive and distribute subpoenas accordingly

Assist department paralegals in obtaining signatures, disseminating correspondence, settlements and coordinating resolutions as needed.

Manage the procurement contract intact process

Manage other special projects as required or assigned

Oversee onboarding of legal interns on a seasonal basis

AstraZeneca Latin America March 2008 – April 27, 2012

Regional Office – Coral Gables

Executive Assistant to Regional Compliance Officer and Legal Counsel

Provided direct high level administrative support to Human Resources RVP, Legal Counsel and Regional Compliance Officer with busy calendars, complex travel itineraries for global events and meetings.

Operates and manages the Reception Desk.

Handles calls and promptly forwards them to appropriate person among 85 employees.

Responsible for scheduling meetings for all employees; escorts visitors to staff members' offices, along with provides hospitality service arrangements as requested by staff.

Compose and distribute inter-departmental memorandums ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.

Prepares and assembles media kits for marketing and public relations departments.

Responsible for making domestic and international travel arrangements for senior-level executives via the Internet, which resulted on a net saving of $175 - $250 per round-trip airfare ticket.

Established and maintains electronic records management system for all incoming and outgoing correspondence.

Organize, sort and assign mail distribution for all the employees.

Planned, organized and managed regional management meetings, conference and board meetings.

EDUCATION

Miami-Dade Community College – Credits towards a degree in Journalism

Certified Event/Wedding Planner - MDCC

University of Miami – Leadership Development and Healthcare Compliance Certification 2011

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